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Present |
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Councillor Revd L Rickards in the chair
Councillor J Middle
Councillor R Weaver
Councillor G Sprackling
Councillor Mrs J Addis
Councillor Mrs M Tovey
Councillor D Harries
Councillor Mrs M Williams (Rowlstone)
Councillor P Sheen (Rowlstone)
Councillor W Preece (Dulas)
The Clerk
In attendance:
Councillor J B Williams (Herefordshire Council) and 5 members of the public
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1 |
Apologies for Absence
Councillors P Jinman, Mrs E Overstall, W Lloyd
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2 |
Declaration of Interest
Councillors Revd L Rickards, J Middle and G Sprackling declared an interest in item 7.4
Councillor Mrs M Williams declared an interest in item 7.14
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3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 7th March 2006 were approved with the following amendment:
Item 11.6 should read “Kingstone School Bus”
Carried unanimously
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N.B. Items 12.2 and 12.3 were discussed at the beginning of the meeting.
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4.1 |
Improvement of EH Football Club Changing Facilities
Mr Richard Mails (Chairman EHFC) wrote to EHGPC to request permission to extend the changing rooms, thus providing extra changing facilities and improving the storage situation. These improvements were necessary to meet new Football Association requirements.
Resolved
That the Council had no objections to these alterations subject to seeing the specifications when they were available. The Clerk would confirm this decision in writing.
ACTION CLERK |
4.2 |
Village Artmarkers
Following a meeting on 29th March 2006 a timetable is now in place:
- 8.00pm Thursday 18th May - Arty Pub Quiz at the Temple Bar
- 7.30pm Friday 19th May - Meet the Stone Carver in the Memorial Hall
- 9.30am Saturday 20th May - Village Walkabout from the School
- 2.00pm Saturday 20th May - Stone Carvers’ Workshop at the School
- 4.00pm Saturday 20th May - Final Consultation at the School
These details will be published in the Newsletter and handouts.
Resolved
That this is noted
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4.3 |
Access to Ewyas Harold Common
Wildlife Trusts Community Commons Project are to undertake a survey for reptiles on 6th April 2006 and members of the public are welcome to attend. Details of this have been posted on the Ewyas Harold noticeboard.
Car park plans have been received (see item 10.6). It was observed that the site of the car park has now been changed to the Cwm Hill Entrance.
Resolved
That this is noted
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5 |
Recreation Ground |
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5.1 |
Monthly Audit (March)
There were no obvious problems other than to report that the footpath signpost had been removed but had now been reset in concrete. A full report would be presented for the next meeting.
The status of the items identified for action in the February audit will be checked during April so that this can be recorded in the Clerk’s master sheet..
Resolved
That this is noted |
5.2 |
Litter
Martin Roper has agreed to carry out a monthly rubbish collection around the Recreation Ground.
Resolved
That this is noted
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5.3 |
Litter Bins
The quote from Glasdon to supply a third bin of the same design is £163.20 + VAT. Martin Roper has agreed to fit this if required.
Resolved
That the Clerk should place an order with Glasdon and that the siting of the bin will be agreed when the Council are in possession of the bin.
ACTION CLERK |
5.3 |
Play Area
5.3.1 |
User Group
Playground user group was formed on March 28th 2006
Looking at funding sources for safety surface and play equipment
- Will contact design institutions to investigate how the artwork could be used to provide RoSPA-safe play equipment.
- Will discuss the project with the Elmley Fund with a view to attracting further funding.
- Have undertaken to get the application forms and details from the Lottery for possible grants of up to £50,000.
- Grant application has now been made to Small Projects Fund
- Councillor D Harries will keep EHGPC of developments.
- Volunteers are welcome
- Next meeting will be set when grant application forms are received.
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5.3.2 |
Bark Surface
Extra supply has yet to be delivered due to waterlogged ground. Councillor D Harries has redistributed the existing bark to fill in the trench around the rotarider.
Resolved
That this is noted
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5.3.3 |
Embankment Slide
Grass on the new mound will need cutting before installation of the slide.
Resolved
That the Clerk would ask Martin Roper to carry out this work.
ACTION CLERK
That the embankment slide should be ordered
ACTION CLERK + JM
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6 |
Local Security Matters
Attempted Break-ins
It was reported that there had been several attempted break-ins within the Rowlstone and Walterstone area. The police were aware of the situation.
Resolved
That this is noted.
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7 |
Correspondence
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Sender |
Content |
7.1 |
Mr Paul Marley |
Footpath issues at Princes Place and Great Walkmill.
Resolved
That this was noted in item 12.3
That the Clerk should write Mr Marley acknowledging receipt of his letters and pointing out that they were read out in full at the meeting.
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7.2 |
Land Registry |
Guidelines and application forms for land registration
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7.3 |
Fran White |
Notice of planned dates for RoSPA inspection
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7.4 |
EH Memorial Hall |
Request for donation and notice of new charges for 2006/7
The new charges are as follows:
Parish Council Meetings £20
Refuse Skip £30
Resolved
That the change in charges are noted
That a donation of £100 should be made to the Memorial Hall
Carried unanimously
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7.5 |
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Clerks & Councils Direct - March 2006 Issue 44
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7.6 |
Herefordshire Council |
Application forms to apply for Small Projects Fund grant.
Application has been sent for grant to part fund safety surface
in the play area.
area
Resolved
That this was noted in item 5.3.1
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7.7 |
Hereford Museum |
Poster – James Sellars “The Fruits of Enthusiasm” Exhibition
18th March to 7th May 2006
Paperwork to Councillor G Sprackling
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7.8 |
HC Environment |
Unadopted street lights in Gilberts Wood and Old Shoppe
Lands
Resolved
That this was noted in item 11.1
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7.9 |
HC Register of Electors |
Notice of alteration for Ewyas Harold Parish (email)
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7.10 |
HC Register of Electors |
Notice of alteration for Dulas Parish (email)
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7.11 |
Kilpeck GPC |
2007 election costs – follow-up letter
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7.12 |
Awards for All |
Acknowledgement of grant application and request for
further information
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7.13 |
Dore Community Transport |
Acknowledgement of donation from EHGPC
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7.14 |
Rowlstone Hall |
Request for donation
Resolved
That a donation of £50 should be made
Carried unanimously
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7.15 |
HC Environment |
Paperwork for adoption of street light at Old Shoppe Lands
Resolved
That this was noted in item 11.1
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7.16 |
Wildlife Trusts |
Community Commons Project – survey for reptiles
6th April 2006 on EH Common
Resolved
That this was noted in item 4.3
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7.17 |
NALC |
Confirmation of award of Clerk’s Training Bursary
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7.18 |
Information Commissioner |
Confirmation of renewal under Data Protection Act 1998
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7.19 |
Worcestershire CC |
Waste reduction action pack
Paperwork made available to Councillors at meeting
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7.20 |
Wicksteed Leisure |
Advertising flyer |
7.21 |
Diocesan Registry |
Information re Rowlstone Hall |
7.22 |
HM Revenue & Customs |
Employer Talk 2006 - 3rd May 2006 |
7.23 |
D Ogilvie Engineering |
Street Furniture/Playground Equipment catalogue |
7.24 |
Museums Forum |
Making Connections Museums in Herefordshire –
17th March to 18th April 2006
Paperwork to Councillor G Sprackling
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7.25 |
Community First |
Newsline – Issue 63 April 2006 |
7.26 |
West Mercia Constabulary |
Golden Valley News Beat – March 2006
Copies distributed at meeting
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7.27 |
Inland Revenue |
Reporting pack for 2006/2007 |
7.28 |
HC Corporate Services |
Community Forums – Poster for next meetings
(Peterchurch 11/5/06)
Paperwork to Councillor G Sprackling
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7.29 |
Defra |
Clean Neighbourhoods and Environment Act 2005
Under this Act Parish Councils can elect to take on extra powers to control dogs such as issuing fixed penalty notices etc. Resolved
That this Council did not at this present time wish to take on these extra powers
Carried unanimously
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7.30 |
Wicksteed |
Quote for safety surface around rotarider
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7.31 |
Local Works |
Campaign for Sustainable Communities – Latest Broadsheet
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7.32 |
DCM |
Quote for safety surface around rotarider
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7.33 |
Glasdon |
Quote for litter bin
Resolved
That this was noted in item 5.3
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7.34 |
Councillor Bill Lloyd |
Resignation as Councillor
The Councillors expressed their appreciation for all the work
that Bill had undertaken for EHGPC over the years
Resolved
That the Clerk should send a letter of appreciation on behalf
of the Parish Council.
ACTION CLERK
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7.35 |
Hacker Young |
Annual Financial Audit 2005/2006
(Returns due by 3rd July 2006)
Resolved
That this was noted |
7.36 |
Herefordshire Heritage |
Guide to using heritage resources |
7.37 |
Mr R Mails |
Letter requesting permission for EHFC to extend their changing facilities
Resolved
That this was noted in item 4.1
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in March
Date |
Work |
Hours |
27/3/06 |
Check and clear drains as necessary |
405/60 |
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Resolved
That this is noted
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8.2 |
Painting of Ironwork in Ewyas Harold Village Centre
It was noted that this work had been outstanding for 2 years.
Resolved
That the Clerk would ask if Martin Roper was able to complete this work in April and failing this would look to obtain alternative contractor..
ACTION CLERK
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9 |
Financial Report |
9.1 |
Payments for approval
Stationery/Office Expenses |
£ |
3.98 |
Clerk postage |
£ |
20.61 |
Clerk travel |
£ |
50.59 |
Brian Ball – Parish Paths scheme work |
£ |
40.00 |
Clerk salary |
£ |
355.75 |
Martin Roper – Lengthsman Work in March 2006 |
£ |
101.26 |
Martin Roper – Rubbish collection in March 2006 |
£ |
45.00 |
Gelder mapping (Footpaths map) |
£ |
450.00 |
Memorial Hall Grant |
£ |
100.00 |
Rowlstone Village Hall Grant |
£ |
50.00 |
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9.2 |
Balances as at 27th March 2006
NatWest Current account |
£ |
144.22 |
Unpresented cheques |
£ |
545.47 |
Cheques/cash to be credited |
£ |
34.00 |
NatWest Business Reserve |
£ |
79.00 |
Alliance + Leicester Current account |
£ |
1,029.04 |
Alliance + Leicester Deposit account |
£ |
5,566.64 |
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Total cash assets
Consisting of: |
£ |
6307.43 |
Precept funds |
£ |
4274.68 |
Parish Path Funds |
£ |
1180.00 |
Parish Plan Funds |
£ |
852.75 |
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9.3 |
Lengthsman Scheme
Balance at 27/3/06 |
£ |
655.39 |
Unpresented cheques |
£ |
148.84 |
Available funds to cover Lengthsman work Mar 06
(annual allocation £2,175.56) |
£ |
506.55 |
Resolved
That this account be closed and any monies transferred to a new budget code in EHGPC’s main current account
Carried unanimously
ACTION CLERK |
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9.4 |
Payments received
Village design statement |
£ |
34.00 |
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9.5 |
Budget Expenditure 2005/2006
In line with finance regulations the following budget headings will require the sums below to be transferred from the surplus in the salary budget. This will ensure these budgets are not overspent.
Fees/subscriptions |
£ |
6.00 |
Insurance |
£ |
8.84 |
Water |
£ |
3.25 |
Electricity |
£ |
14.91 |
Repairs |
£ |
6.02 |
Parish Freighter/litter
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£ |
36.32 |
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Resolved
That the financial statement is accepted and that payments and transfers should be made.
Carried unanimously
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10 |
Planning |
10.1 |
Application number DCSW2006/0770/F
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Site: |
Pontrilas Court, Pontrilas, Herefordshire. HR2 0EH |
Description: |
Proposed leisure building with indoor swimming pool. |
Application type: |
Full |
Applicant: |
Mr M Martin, 29 Yewberry Lane, Newport. NP20 6WL
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Resolved
That EHGPC have no objections to this application.
Carried unanimously
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10.2 |
Application number DCSW2006/0792/F
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|
Site: |
2 Harold Cottages, Ewyas Harold. Herefordshire. HR2 0EZ |
Description: |
Two storey extension to the side of the existing cottage. |
Application type: |
Full |
Applicant: |
Mr + Mrs M Price, 2 Harold Cottages, Ewyas Harold. Herefordshire. HR2 0EZ
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Resolved
That EHGPC have no objections to this application.
Carried unanimously
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10.3 |
Application number DCSW2006/0781/L
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Site: |
Old Kingstreet Farm, Ewyas Harold, Herefordshire. HR2 0HB |
Description: |
Proposed external and internal alterations. |
Application type: |
Listed Building Consent |
Applicant: |
A Huntley + R. Dewar, Old Kingstreet Farm, Ewyas Harold, Herefordshire. HR2 0HB |
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Resolved
That EHGPC have no objections to this application.
Carried unanimously
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10.4 |
Application number DCSW2006/00868/F
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Site: |
3 Temple Terrace, Ewyas Harold, Herefordshire. HR2 0EU |
Description: |
Single storey rear extension |
Application type: |
Full |
Applicant: |
Mr O Beman, Westlands, Much Birch, Herefordshire. HR2 8HJ |
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Resolved
That EHGPC have no objections to this application.
Carried unanimously
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10.5 |
Application number DCSW2006/00866/F
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Site: |
4 Temple Terrace, Ewyas Harold, Herefordshire. HR2 0EU |
Description: |
Single storey rear extension |
Application type: |
Full |
Applicant: |
Mr S Lloyd, 2 Thomas Close, Lower Bullingham, Herefordshire.
HR2 6RF |
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Resolved
That EHGPC have no objections to this application.
Carried unanimously
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10.6 |
Application number DCSW2006/0956/F
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Site: |
“Cwm Hill Entrance” Abbeydore, Ewyas Harold Common
Herefordshire HR2 0AB |
Description: |
Formation of parking area |
Application type: |
Full |
Applicant: |
Mr J Rogers, Fiddlers Cottage, Itton, Chepstow. NP16 6BX |
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Resolved
That EHGPC have no objections to this application.
Carried unanimously
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10.7 |
Planning Procedures
It was agreed that the method used by EHGPC for viewing planning applications needed to be reviewed.
Resolved
That this would be tabled as an agenda item in June 2006.
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11 |
Road Maintenance and Related Matters
11.1 |
Street lighting in Gilbert’s Wood and Old Shoppe Lands
Following an exchange of paperwork Herefordshire Council have now agreed to adopt the extra lighting installed in 2002 in these roads. However, the faulty light in Gilbert’s Wood is still awaiting repair.
Resolved
That the Clerk would look into when this work has been scheduled.
ACTION CLERK
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11.2 |
Litter on A465 and at Elmdale
Litter was picked at Elmdale on 24/2/06 and at Pontrilas on the 15/3/06, but the area around Pontrilas is still very bad.
Resolved
That the Clerk would report this problem to Herefordshire Council.
ACTION CLERK
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11.3 |
Prill Orchard Sewers
Work is complete but needs flushing through. Adoption by Welsh Water is expected in April.
Resolved
That this is noted
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11.4 |
Kingstone School Bus
Concern was raised on where the bus was stopping to offload children in the village. The children had to get off on a bend and to an area with no footpath or kerb.
Mr Dave Baldwin (HC Enforcement Officer for School Transport) will visit the site and assess the situation.
Resolved
That this is noted.
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11.5 |
Trees in EH Village Centre
It was reported that trees were growing out of the walls in this area.
Martin Roper has agreed to cut these back, but he is waiting for the depth of water in the brook to decrease.
Resolved
That this is noted.
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11.6 |
Ditching at top of King Street (70yds)
A length of ditch (70yds) requires clearing.
Resolved
That the Clerk asks Martin Roper to carry out this work.
ACTION CLERK
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11.7 |
Ditching in Rowlstone for 200yds past village sign
A length of ditch (200yds) requires clearing beyond the village sign as you enter from the A465.
Resolved
That the Clerk asks Martin Roper to carry out this work.
ACTION CLERK |
11.8 |
Prill Lane Potholes
Numerous potholes have formed on this lane
Resolved
That the Clerk should report this to Herefordshire Council
ACTION CLERK
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11.9 |
Pothole on Dulas Mill to Abbey Dore Road
This previously repaired pothole has now reformed.
Resolved
That the Clerk should report this to Herefordshire Council
ACTION CLERK
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11.10 |
Rowlstone Road Markings
The paint on the recently repaired give way signs is already lifting.
Resolved
That the Clerk should report this to Herefordshire Council
ACTION CLERK
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11.11 |
Pudding Street Drain
A storm water drain grid has dropped leaving a potentially dangerous hole in the road above it.
Resolved
That the Clerk should report this to Herefordshire Council
ACTION CLERK |
11.12 |
Drains near Little Walk Mill Farm
The improvement works agreed with HC last year have still to be undertaken.
Resolved
That the Clerk takes this up with Herefordshire Council.
ACTION CLERK |
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12 |
Footpaths
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12.1 |
Parish Footpaths Officer (PFO)
No report was received this month.
Resolved
That this is noted
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12.2 |
Access from Recreation Ground
Mr Bernard Parry presented deeds that showed that he had rights of access to both banks of Dulas Brook where it bordered the Recreation Ground. The gate that had been installed raised concern with his insurance company that this appeared to be inviting access to his land.
Resolved
That as an interim measure this gate should be padlocked.
ACTION CLERK
There was further discussion on liabilities associated with access to Mr Parry’s Land resulting from sporting/social activities on the Recreation Ground.
Resolved
That EHGPC’s insurers are approached to find out whether the policy covered such possible litigation.
ACTION CLERK
That users of the Recreation Ground are approached to find out whether their policies covered such possible litigation.
ACTION CLERK |
12.3 |
Footpath issues at Prince’s Place and Great Walkmill
A letter from Mr Marley together with a copy of a letter to Paul Keetch from Paul Ratcliffe (Rights of Way Officer HC) were read out. These letters related to issues that had been raised at previous parish meetings in January and February. It was noted that perceived problems were the subject of continuing discussions between Mr Parry and Herefordshire Council and that both parties were working closely to reach an amicable solution. These final points would be the response from EHGPC if these issues are brought to their attention in the future.
Resolved
That this is noted
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13 |
Parish Newsletter
The content of the latest Newsletter was approved with minor changes.
Carried unanimously
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14 |
Parish Website
There were no issues raised under this section
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The Meeting closed at 9.15pm |
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Chairman
Date |
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