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Present |
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Councillor D Harries in the chair
Councillor W Preece (Dulas)
Councillor P Jinman
Councillor G Sprackling
Councillor J Middle
Councillor Mr P Sheen(Rowlstone)
Councillor Mrs M Williams (Rowlstone)
Councillor Mrs J Addis
The Clerk
In attendance:
Councillor J B Williams (Herefordshire Council) and 1 member of the public
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1 |
Apologies for Absence
Councillors Mrs E Overstall, Mrs M Tovey, Revd L Rickards , R Weaver
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2 |
Declaration of Interest
Councillor Mrs J Addis and G Sprackling declared a personal interest in item 12.3 |
3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 6th March were approved without amendments.
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4.1 |
Artmarkers
Seat, path and gate have been installed. Invoice for £1,100 has been sent off to hopefully secure £1,000 grant funding for this work.
Resolved
That this is noted
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4.2 |
First Responder Scheme
There has been no expression of interest and therefore the Clerk has written to the ambulance service to decline the offer of training. Richard Baker has offered to talk to the council about his involvement with this scheme.
Resolved
That this is noted |
4.3 |
Village Warden Scheme (Red Cross managed)
Mrs Margaret Woodward has agreed to make a short presentation to the council in June.
Resolved
That this is noted
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4.4 |
Proposed Memorial Hall Development
Grant application is being finalised
Resolved
That this is noted
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4.5 |
Litter Pick
It was noted that EH Primary School has been organising litter picking in village.
Resolved
That the Clerk should send a letter of thanks on behalf of the Council.
ACTION CLERK
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4.6 |
Parish Council Chairman
There was a discussion on the possible replacement when Councillor Revd L Rickards resigns in May 2007.
Resolved
That this is noted.
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4.7 |
Councillor vacancies
There will soon be 5 vacancies on the Council and the need for identifying replacements was discussed. Application packs have been sent out to 3 possible candidates.
Resolved
That this is noted
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5 |
Recreation Ground
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5.1 |
Monthly Audit
- Equipment OK
- Rubbish major issue again including:
- Plastic knives, forks and lager cans in play area
- Footballers’ tape
- Metal net pegs left behind goal returned to football club along with retrieved football
Resolved
That this is noted
The ongoing problem of litter was discussed
Resolved
That the Clerk should pursue the delivery of the litter picking pack requested in January
ACTION CLERK
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5.2 |
Play Area Development
5.2.1 |
HAGS Timetable and Agreements |
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- Site meeting arranged with HAGS on April 11th at 11pm. Installation provisionally set for later in April with access via recreation ground car park.
- Priorsfield will not be used as access except in exceptional circumstances
Resolved
That the Clerk would inform HAGS that they would need to inform HC Highways if they required this access.
ACTION CLERK
- Only minor items would be corrected during 3 year maintenance checks provided by HAGS. Faults arising from vandalism etc would have to be met by the Council or its insurers.
- New drawings have been requested to show the re-siting of gazebo and removal of fence within play area.
- Conduit alongside path to allow for future lighting is not included in the costs and therefore will not be undertaken.
- Wetpour : Yellow fleck in toddler area blue fleck in junior area
- 5% of total costs will be withheld for the 12 months following completion of work.
- Latest date for completion has been set as the 25th May 2007.
Resolved
That the Clerk should confirm this in writing.
ACTION CLERK
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5.2.2 |
Sale of Old Play Equipment |
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It is unlikely that a sale could be arranged on site therefore the equipment will be included in the next sale by Nigel Ward on 21st April. If necessary Nick Eynon has kindly offered to store the equipment until such time as a buyer can be found.
Resolved
That the Clerk should confirm that Nick Eynon is able to store the equipment
That the Clerk should confirm that HAGS would arrange for the equipment to be transported to Nick Eynon.
That Councillor D Harries should confirm the intention to sell to Nigel Ward
ACTIONS DH + CLERK |
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5.3 |
Moles
- Leominster Pest Control have offered to assess the problem free of charge
- Did not think that Recreation Ground would be suitable site for use of gassing because of public access but if possible likely cost would be £200 plus labour and
travel.
- Reinfestation from neighbouring farmland a real problem
Resolved
That given the public access situation the presence of moles would probably have to be tolerated.
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5.4 |
RoSPA
Given the play area development the Clerk has cancelled this year’s inspection on the advice of Fran White. She has also advised that the safety software package being promoted by RoSPA does not justify the expense.
Resolved
That this is noted
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6 |
Local Security Matters
No items were raised under this section.
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7 |
Correspondence
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Sender |
Content |
7.1 |
Green Wood Centre |
Products catalogue |
7.2 |
Hereford Museum |
Poster for Terence Dowse Exhibition 17th March to 9th May 2007
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7.3 |
Cllr Jean Addis |
Notification of decision not to stand as parish councillor at May 2007 elections. At the meeting Councillor Mrs J Addis agreed to continue for another 12 months.
Resolved
That this is noted
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7.4 |
Herefordshire CAB |
Annual Report 2005-2006 and donation request
Resolved
That this was noted under item 9.4
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7.5 |
HAGS Play |
Play Area order acknowledgement
Resolved
That this was noted under item 5.2.1
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7.6 |
HAGS Play |
Request for determination of soil contamination for proposed play area. Clerk has responded to this request.
Resolved
That this is noted
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7.7 |
Paul Keetch MP |
Acknowledgement of Sustainable Communities request
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7.8 |
County Air Ambulance |
Funding appeal
Resolved
That this was noted under item 9.4
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7.9 |
NALC/SLCC |
Clerk contract amendments
Resolved
That this will be discussed at the parish meeting in June 2007.
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7.10 |
West Mercia Constabulary |
Golden Valley News Beat - Mar 2007
Copies given to Councillors |
7.11 |
Cllr D Harries |
Community Access Point – At the meeting on 29th March 2007
It was agreed that a steering group should be set up. A number of sites are being considered to host this scheme.
Resolved
That this is noted.
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7.12 |
HALC |
Information Corner -19.3.07
Copies given to Councillors
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7.13 |
HALC |
New requirements for annual Internal Audit
Resolved
That this will be discussed at the parish meeting in June 2007.
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7.14 |
HALC |
Guidance on the Purdah Period in the run up to 2007 elections.
It was noted that the Clerk is not able to undertake actions during this period which might favour election of an individual councillor over another.
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7.15 |
HALC |
Introducing myherefordshire.com –March 2007
Details of an electronic one-stop information source
Resolved
That this is noted
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7.16 |
HALC |
Guidance from Information Commissioner’s Office on Freedom of Information and Environmental Information Regulations
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7.17 |
HALC |
All about Parish and Town councils |
7.18 |
HALC |
West Midlands Regional Assembly – Issue 14. Winter 2007 |
7.19 |
HALC |
Community Empowerment Awards |
7.20 |
HALC |
The Courtyard – Events April 2007 |
7.21 |
HALC |
Acknowledgement of Parish Talk re-application |
7.22 |
Judith Webb |
Request for details of roles and responsibilities of councillors |
7.23 |
Audit Commission |
Confirmation of UHY Hacker as external auditors for 2006/7 |
7.24 |
Herefordshire Partnership |
Strategy for Older People in Herefordshire |
7.25 |
HC Environment |
Flood Fair , Worcester – 19th April 2007 |
7.26 |
Information Commissioner |
Confirmation of EHGPC’s Renewal under Data Protection Act |
7.27 |
HC Adult + Community |
Notification of Small Projects Fund award
£825 award has been confirmed for play area
Resolved
That this is noted
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7.28 |
HALC |
Notification of Parish Talk award
£300 granted towards new notice board with the remainder to come from the P3 Scheme.
Resolved
That the Clerk should proceed with the order to Metrosigns for delivery of a notice board in ruby red for the Recreation Ground. It was noted that EHGPC would be responsible for arranging the installation.
ACTION CLERK |
7.29 |
Allianz Cornhill |
Renewal notification for EHGPC’s insurance
Resolved
That this is noted
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7.30 |
Community First |
Newsline – April 07 |
7.31 |
SLCC |
Gwent Branch Agenda |
7.32 |
npower |
Direct debit details |
7.33 |
Paul Keetch |
Confirmation of support for Sustainable Communities Bill |
7.34 |
Cllr G Sprackling
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Notification of decision not to stand as parish councillor at May 2007 elections. Councillor Sprackling indicated that he would still be willing to help with distribution of Newsletter, pavilion bookings, sand bag provision and Hereford Times reports.
Councillor D Harries proposed a motion of thanks to Graham for more than 30 years service to the Council. |
7.35 |
Cllr Mrs M Williams |
Permissive Access map for Rowlstone Court Farm
Resolved
That this is noted |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in March.
Date |
Work |
Hours |
3/3/07 |
Check and clear drains and gullies as necessary |
270/60 |
6/3/07 |
Check and clear drains and gullies as necessary |
360/60 |
10/3/07 |
Check and clear drains and gullies as necessary.
Jetting of drains at Dulas |
240/60 |
12/3/07 |
Check and clear drains and gullies as necessary.
Jetting of drains Ewyas Harold. |
330/60 |
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Total |
1200/60 |
Resolved
That this is noted and approved
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8.2 |
Lengthsman Rates 2007/2008
Notification of 4% increase of hourly rates from £15.86 to £16.50 inclusive of VAT
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9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
445.10 |
Stationery/Office Expenses |
£ |
12.21 |
Clerk postage |
£ |
10.44 |
Clerk travel |
£ |
35.84 |
HM Inland Revenue (PAYE £3.20 NI £3.50 employee £4.07 employer) |
£ |
10.77 |
Gelder design – Parish Paths Maps |
£ |
450.00 |
Gelder design – Laminated Parish Paths Map |
£ |
94.00 |
Golden Valley Insurance Services – Newsletter printing |
£ |
60.00 |
Memorial Hall Grant |
£ |
100.00 |
Rowlstone Village Hall Grant
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£ |
50.00 |
Martin Roper – Lengthsman Work in March 2007 |
£ |
317.25 |
Martin Roper – Rubbish collection in March 2007 |
£ |
40.00 |
Herefordshire Jarvis Services – Road sweep in May 2006 |
£ |
70.50 |
MPS cheque for £14.10 passed for payment in March 2007 destroyed as EHGPC not responsible for payment.
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9.2 |
Balances as at 27th March 2007 |
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NatWest Current account |
£ |
230.68 |
Unpresented cheques |
£ |
570.10 |
Cheques/cash to be credited |
£ |
nil |
NatWest Business Reserve |
£ |
1,788.87 |
Alliance + Leicester Current account |
£ |
372.89 |
Alliance + Leicester Deposit account |
£ |
25,595.24 |
Total cash assets
Consisting of: |
£ |
27,417.58 |
Precept funds |
£ |
4,900.33 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
nil |
Administration charge outstanding |
£ |
nil |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
139.50 |
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£ |
139.50 |
Parish Path Funds |
£ |
1,031.00 |
Parish Plan Funds |
£ |
771.75 |
Awards for All Grant |
£ |
5,000.00 |
Network Fund |
£ |
5,575.00 |
People’s Millions |
£ |
10,000.00 |
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9.3 |
Payments received |
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9.4 |
Budget Expenditure
There was a discussion on the distribution of monies to charities and community groups.
Resolved
That £50.00 should be given to Dore Transport
That the community group money should be held over for consideration in 2007/2008.
ACTION CLERK
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9.5 |
Budget Amendments
In line with finance regulations the following budget heading will require the sums below to be transferred from the surplus in the play area maintenance budget. This will ensure this budget is not overspent.
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Lengthsman Scheme |
£ |
130.50 |
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Resolved
That the financial statement is accepted and that payments and transfers should be made
ACTION CLERK |
10 |
Planning
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10.1 |
Application number DCSW2006/3266/L
Notification of Listed Building Consent |
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Site: |
Pontrilas Court, Pontrilas, Herefordshire. HR2 0EH |
Description: |
Internal and external alterations to include flat roof kitchen bay, pitched roof over coach house and demolition of gardener’s lavatory
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Resolved
That this is noted
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10.2 |
Application number DCSW2007/0272/F
Notification of Planning Permission |
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Site: |
Penna Park, Pontrilas, Herefordshire. HR2 0DL |
Description: |
Change of use of agricultural land to domestic use as orchard
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Resolved
That this is noted
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10.3 |
Application number DCSW2007/0567/F
Amended Plans
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Site: |
Unit 7, Westwood Industrial Estate, Pontrilas, Herefordshire. HR2 0EL |
Description: |
Extension to existing industrial unit. |
Application Type: |
Full |
Applicant |
PH + HH Collins, Unit 5, Westwood Industrial Estate, Pontrilas, Herefordshire. HR2 0EL
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Resolved
That EHGPC have no objections to this application (Plans viewed prior to meeting)
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10.4 |
Application number DCSW2007/0950/F
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Site: |
2 Rosebury Place, Ewyas Harold, Herefordshire. HR2 0EW |
Description: |
New 3 bedroomed dwelling on infill, alteration to access drive |
Application Type: |
Full |
Applicant |
Mr A Gower, 2 Rosebury Place, Ewyas Harold, Herefordshire. HR2 0EW
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Resolved
That EHGPC have no objections to this application.
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11 |
Road Maintenance and Related Matters
11.1 |
Hanover Housing (Glenside School Road) Maureen Johnson (01989 566189) has reported that people parking opposite creat a problem for larger vehicles entering and leaving site. The Clerk has been advised that HH need to take this up with Herefordshire Council.
Resolved
That this is noted.
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11.2 |
Pudding Street
Potholes need repairing.
Resolved
That the Clerk reports this to HC
ACTION CLERK
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11.3 |
Road Signs
Temporary road signs are not being removed after work has been completed. Including some from McNeiff at the end of the footpath which follows the brook to Pontrilas (EH4/EH1).
Resolved
That the Clerk reports this to HC
ACTION CLERK
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12 |
Footpaths
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12.1 |
Parish Footpaths Officer’s Report
The gates and sign posts that I ordered will probably arrive soon.
1x metal marlow gate for EH 18 (plus 2x 6ftx4in posts)
2x wooden Aston gates with one way opening without trombone handle, with gate stop for EH 17/18
1xwooden Aston pedestrian gate two way opening with trombone handle and with gate stopper for EH16
This last gate with the trombone handle is for the far side of the recreation ground to replace the kissing gate. It's fine to go ahead with installing this but the other 3 gates better wait until I return in mid May. I will need to let the land owner's know and in the case of EH17, at the edge of the castle bailey, I have to give English Heritage 4 weeks notice. They have given permission but want the option to come and have a look before we put in the gate.
Resolved
That this is noted
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12.2 |
P3 Scheme Annual Return
There was a total spend of £169 for the year 2006/2007. £89 on maintenance work and £80 on maps
Resolved
That this is noted
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12.3 |
Churchyard Gate
There was a discussion on the possible replacement of the gate on the west side of the old churchyard.
Resolved
That the Clerk should write to Ewyas Harold PCC and request that they replace the metal gate with one which will open up to a metre wide for improved access. The Clerk should also inform the PCC that a wooden could be provided.
ACTION CLERK
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13 |
Parish Website
No items were raised under this section
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14 |
Newsletter
The method for identifying and approving items for inclusion was reviewed.
Resolved
That the draft should be sent out with the agenda
That the Clerk should invite the editor to attend a council meeting to discuss procedures.
ACTION CLERK
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15 |
Matters for Future Discussion
Monitoring and Updating Notice Boards
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The Meeting closed at 9.30pm |
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Chairman
Date
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