Minutes of the Ordinary Meeting of Ewyas Harold Group Parish Council

held on Tuesday 9th August 2005

In the Memorial Hall at 7.30 p.m.

Present

Councillor Mrs E Overstall (Dulas) in the chair

Councillor J Middle

Councillor Mrs M Williams (Rowlstone)

Councillor G Sprackling

Councillor Mrs M Tovey

Councillor P Jinman

The Clerk

In attendance:

Councillor Berris Williams (Pontrilas Ward Councillor)

1 member of the public.

Apologies for Absence

Councillors D Harries, W Lloyd, P Sheen

Declaration of Interest

Councillor Mrs M Williams declared an interest in item 10.1

Councillor P Jinman declared an interest in item 4.7

Minutes

The minutes of the ordinary meeting of the council held on Tuesday 5th July 2005 were approved without amendment.

Matters for report (Not covered by separate agenda items)

4.1

Parish Plan

Comments have been received from Councillors and Herefordshire Council (HC). There will be a meeting with HC later this month.

Resolved

That this is noted.

4.2

Llancillo Signs

Councillor Berris Williams reported that Stephen Oates had confirmed that Herefordshire Council were not prepared to fund these signs.

Resolved

That Councillor W Lloyd should seek feedback from the parishioners of Llancillo as to how they would like EHGPC to pursue this matter..

ACTION BL

4.3

Rowlestone Village Centre

Report is in progress.

Resolved

That this is noted.

4.4

Access to Ewyas Harold Common

Letters from Christine Palmer and Gwen Roberts were noted.

The conclusive maps of Registered Common Land and Open Country were available for review at the end of the Parish Meeting.

Resolved

That these maps should be given to the Footpaths Officer so that a report could be prepared for the next meeting.

Councillor P Jinman reported that there had been a good response to the questionnaire distributed by Rhys Millar of Herefordshire Nature Trust and that a report would be made later this year, hopefully to coincide with the AGM of the Common Society.

Resolved

That this is noted

4.5

Martins Well Water Supply

Councillor Mrs E Overstall read out a letter from Mr John Rogers highlighting the problem with maintaining this supply to those people in the village who have part mains supply. Anybody who has been sent the instruction to switch to mains only supply, and is unable to comply, should contact Mr Rogers.

Resolved

That this is noted.

Recreation Ground

5.1

Monthly Audit

No report was given this month.

Resolved

That the Clerk would ascertain whether a site inspection had been made.

ACTION CLERK

5.2

Contamination of Dulas Brook

The Clerk reported that the grass cuttings deposited on the bank of Dulas Brook had been removed

Resolved

That this is noted. .

5.3

Main Gate

This has been repainted and Councillor G Sprackling has obtained a quote of £150 for the replacement signs. The actual wording of the signs will depend upon the designation of the Recreation Ground.

Resolved

That the Clerk contact the dog warden to clarify the status of the Recreation Ground.

ACTION CLERK.

Resolved

That the £150 for the new signs is authorised

Proposed: Councillor J Middle

Seconded: Councillor Mrs M Tovey

5.4

Sports Facilities

The User Group is requested to draw up plans for Sports facilities and present these at the next Parish Meeting.

ACTION USER GROUP

Resolved

That the Clerk should place a notice requesting expressions of interest to run a tennis club within Ewyas Harold.

ACTION CLERK

Also that the Clerk should write to Mrs Sue Harries to enquire whether Ewyas Harold Primary School would support a tennis facility or whether they had other suggestions

ACTION CLERK

5.4

Play Area

5.4.1

Embankment Slide

Copies of RoSPA’s comments re including a tunnel within the mound for the slide were given to Councillors.

Re-siting of the swings is required before construction of the mound for the slide.

Resolved

That the Clerk would contact Councillor R Weaver to check whether this work had been scheduled.

ACTION CLERK

5.4.2

Roundabout

This item is still to be inspected.

Resolved

That the Clerk would contact Councillor R Weaver to check when Collins Engineering would be able to carry out this inspection.

ACTION CLERK

5.4.3

Funding

Councillor Mrs E Overstall reported that she had received an expression of interest form from Clare Wychbold. This requires costings to be identified, as the sum claimed will govern to whom the application is made. Councillor Overstall also reported that the Big Lottery Fund was planning a children’s play programme.

Resolved

That this is noted

Local Security Matters

Councillor G Sprackling reported that there had been a break-in at the pavilion, and drinks intended for the Coningsby Lodge booking in July had been stolen. The only damage was a broken window and this has now been repaired. The crime has been reported to the police and an incident number issued.
It was noted that there was still a problem getting residents to report incidents to the police and that the Wednesday meetings organised by the police were poorly attended.

Resolved

That needs to be included as a Newsletter item.

Councillor Mrs E Overstall reported that the police had sent an invitation to the EHGPC for a representative to attend the opening of the new station at Peterchurch at 1.15pm on 31st August.

Correspondence

	Sender	Content
7.1		Clerks & Councils Direct – Issue 40 July 2005
7.2	Inland Revenue	Business Support Team
7.3	Inland Revenue	Payslip Booklet + prepaid envelopes
7.4	Environment Agency	Wye Abstraction awareness-raising leaflet
7.5	SLCC	The Clerk – Vol 35 No 3
7.6	Mr Ian Lees	Concerns with the state of Dulas Brook Resolved That the Environment Agency should be made aware of these concerns. ACTION CLERK
7.7	Mrs Christine Palmer	Letter re access to Ewyas Harold Common. Resolved That this was noted in item 4.4
7.8	Herefordshire Community Database	Print out of records held for EHGPC (amended and returned 17/7/05) Resolved That this is noted
7.9	Herefordshire Voluntary Action	Together – Special Volunteering Edition (awards + request for volunteers)
7.10	HALC	Clerks + Chairperson’s Informal Evening - 4th October 2005 (booking form)
7.11	HALC	Data Protection & Freedom of Information – 21st September2005 (booking form)
7.12	HALC	Information Corner – 7th July 2005 (copies to Councillors) Resolved That this is noted
7.13	HALC	Flyer for Herefordshire in Bloom 2005
7.14	HC – Policy and Community	Herefordshire Council Forward Plan – 1st July 2005 to 31st October 2005
7.15	HC – Policy and Community	Bus and Train Timetable (from 12th June 2005)
7.16	HC – Policy and Community	HC Meetings – 8th July 2005 to 12th October 2005
7.17	HC – Policy and Community	Parish Plans Update – Summer 2005 Paperwork given to Councillor Mrs E Overstall
7.18	HC – Policy and Community	Forthcoming Street works Schedule
7.19	HC Environment	Request for provision of sandbags 2005/2006 Resolved That paperwork should be given to Councillor G Sprackling ACTION GS
7.20	HALC	Agenda and Minutes for Southern Area Meeting 25th July 2005
7.21	HALC	Southern Area Meeting 25th July 2005 - Supplementary Agenda Item
7.22	SLCC	Annual Conference 8th – 10th October 2005
7.23	Gwen Roberts	Letter re access to Ewyas Harold Common. Resolved That this was noted in item 4.4
7.24	Sutcliffe Play	Playground Equipment catalogue
7.25	UHY Hacker Young	Audited accounts for 2004/2005 Resolved That this is noted
7.26	Leominster Shopmobility	Appeal for donation
7.27	HALC	Portfolio guide for Certificate in Local Council Administration (CiLCA)
7.28	Countryside Agency	Conclusive Map of Registered Common Land & Open Country – Mapping Area 7 West England (Ewyas Harold) Resolved That this was noted in item 4.4
7.29	Sutcliffe Play	Information re embankment slides
7.30	Countryside Agency	Conclusive Map of Registered Common Land & Open Country – Mapping Area 7 West England (Dulas) Resolved That this was noted in item 4.4
7.31	Countryside Agency	Conclusive Map of Registered Common Land & Open Country – Mapping Area 7 West England (Rowlstone) Resolved That this was noted in item 4.4
7.32	Countryside Agency	Conclusive Map of Registered Common Land & Open Country – Mapping Area 7 West England (Llancillo) Resolved That this was noted in item 4.4
7.33	SLCC	New Welsh Edition of Working With Your Council (distance learning)
7.34	HC Environment	Parish Paths Scheme Agreement Paperwork signed by Councillor Mrs E Overstall Resolved That this is noted
7.35	Community First	Samaritans Open Evening – 20th September 2005
7.36	Community First	Business Start Up Programme (for businesses with social purpose)
7.37	Community First	Newsline – Issue 59 August 2005
7.38	Marches Housing	2004/2005 Annual Report
7.39	John Rogers	Copy of letter sent to residents of Ewyas Harold who receive part of their water supply from Martins Well (Info only) Resolved That this was noted in item 4.5
7.40	Alliance + Leicester	Notification of change of interest rates to 4.07%

Lengthsman Scheme

8.1

Lengthsman work undertaken in May/June

Date	Work	Hours

4/7/05	Grass cutting Dulas island	30/60
9/7/05	Grass cutting playing field area and Prior’s Field verges	60/60
23/7/05	Grass cutting Prior’s Field verges	15/60
29/7/05	Clearing and adjusting road signs on Abbey Dore road	20/60

Resolved

That this is noted

8.2

Monthly Roadsweep

The Clerk reported that there are sufficient funds for this work to continue for 2005/2006 but the funding will need reviewing for 2006/2007. The sweeps for the rest of 2005/2006 will be commence at 7.30am and will take place on the first Thursday of each month. Resolved

That this is noted.

8.3

Priorsfield

The Lengthsman has agreed to tidy up the overgrown area previously cleared by him, with the view to clear completely and reseed with grass in the Autumn.

Resolved

That this is noted.

8.4

Quarterly Report

The financial report to Herefordshire Council was presented See Appendix 1

Financial Report

9.1

Payments for approval


Clerk stationery/office supplies	£	20.86
Clerk postage	£	34.04
Clerk travel	£	33.73
Clerk salary	£	356.30
Internal Audit Fee for 2004/2005 Accounts	£	50.00
External Audit Fee for 2004/2005 Accounts	£	141.00
npower – Pavilion electricity for period to 4th July 2005	£	21.34
Transfer of funds to A + L account	£	2000.00
Collins Services –Replacement hot water urn	£	145.94
Welsh Water – Pavilion water bill 23/2/05 to 28/7/05	£	47.03
Martin Roper – Lengthsman work in July	£	31.26
Martin Roper – Rubbish collection in July	£	45.00

9.2

Balances as at 1st August 2005

NatWest Current account	£	2722.12
Unpresented cheques	£	400.00
Cheques/cash to be credited	£	15.00
NatWest Business Reserve	£	3800.69
Alliance + Leicester Current account	£	394.94
Alliance + Leicester Deposit account	£	2753.39

Total cash assets Consisting of:	£	9271.14
Precept funds	£	8071.14
Parish Path Funds	£	1200.00

9.3

Lengthsman Scheme

Balance ( 1/8/05)	£	892.81
Unpresented cheques	£	371.04
Balance available (unclaimed)	£	1631.67
Administration charge	£	217.55
Available funds to cover Lengthsman work Mar 05- Mar 06 (annual allocation £2,175.56)	£	1935.89

9.4

Payments received

Ducklings and Toddlers – Pavilion booking	£	45.00
Mrs S James – Pavilion booking	£	15.00
Revd L Rickards – Pavilion booking	£	15.00
Mrs A Carpenter – Pavilion booking	£	15.00
Mrs S Whistance – Pavilion booking	£	15.00

Resolved

That the financial statement is accepted and payments should be made.

Proposed Councillor P Jinman

Seconded Councillor J Middle

Carried unanimously

Planning

10.1

Application number DCSW2005/2221/F

Site:	Rowlestone Court, Pontrilas, Herefordshire. HR2 0DW
Description:	Conversion of existing single storey buildings to premises for ice-cream production with associated servery/cafeteria. Also provision of wash/toilet facilities in adjacent building complete with shower and laundry facilities for campers.
Application Type:	Full
Applicant:	Mark Williams, Rowlestone Court, Pontrilas, HR2 0DW

Resolved

That EHGPC have no objections to this application

(plans viewed prior to meeting)

10.2

Application number DCSW2005/2298/F

Site:	Golden Valley Practise, The Surgery, Ewyas Harold, Herefordshire. HR2 0EU
Description:	Proposed staff parking area
Application Type:	Full
Applicant:	Golden Valley Practise, The Surgery, Ewyas Harold, Herefordshire. HR2 0EU

Resolved

That EHGPC have no objections to this application

(plans viewed prior to meeting)

Comments

Landscaping in the form of low hedge or similar planting is required to screen this new parking area from the centre of the village.

10.3

Application number DCSW2005/1655/F

Notification of Planning Permission

Site:	The Ruthlands, Rowlestone, Herefordshire. HR2 0EB
Description:	Extension to main house

Resolved

That this is noted

10.4

Application number DCSW2005/1644/L

Listed Building Consent

Site:	The Ruthlands, Rowlestone, Herefordshire. HR2 0EB
Description:	Extension to main house

Resolved

That this is noted

10.5

Application number DCSW2005/1439/F

Notification of Planning Permission

Site:	The Cedars, Dark Lane, Ewyas Harold, Hereford. HR2 0EZ
Description:	Erection of a PVCU conservatory to side

Resolved

That this is noted

10.6

Application number DCSW2005/1784/F

Notification of Planning Permission

Site:	The Coach House, Ewyas Harold, Herefordshire. HR2 0EY
Description:	Remove existing timber conservancy and replace with brick built extension

Resolved

That this is noted

10.7

Application number DCSW2005/2465/F

Site:	Vroe Farm, Rowlestone, Herefordshire HR2 0HF
Description:	Alterations, two storey and single storey extensions to farmhouse
Application Type:	Full
Applicant:	A W M Ling, Vroe Farm, Rowlestone, Herefordshire HR2 0HF

Resolved

That EHGPC have no objections to this application

Proposed: Councillor Mrs M Williams

Seconded: Councillor J Middle

10.8

Application number DCSW2005/2571/F

Site:	Ashlea, Ewyas Harold, Herefordshire. HR2 0EL
Description:	Extension to provide single storey porch and first floor extension over existing garage
Application Type:	FULL
Applicant:	Mrs Probert, Ashlea, Ewyas Harold, Herefordshire. HR2 0EL

Resolved

That EHGPC have no objections to this application

Proposed: Councillor P Jinman

Seconded: Councillor G Sprackling

Road Maintenance and Related Matters

11.1	Temple Bar Sign The Clerk reported that the sign which had been erected on the roundabout at the entrance to village centre had now been removed. Resolved That this is noted
11.2	Spriggetts Lane The Clerk reported that Herefordshire Council had agreed to inspect the no through road sign. It now seemed that the issue had been resolved satisfactorily Resolved That this is noted.
11.3	20 mph Speed Limit The Clerk has written to Herefordshire Council for information with regards to speed limits outside schools. Resolved That this is noted.
11.4	Environment Scrutiny Committee Councillor Berris Williams informed EHGPC that he had now been appointed to this committee. Resolved That this is noted

Footpaths

12.1

Parish Footpaths Officer (PFO)

No report was made this month.

The Clerk has written to Brian Ball to see if he would be prepared to act as the contractor for footpaths work.

Resolved

That this is noted.

Parish Newsletter

Items for Inclusion

Police notification procedures
Memorial Hall award for VE celebrations
Out of Hours Health Service (Councillor Berris Williams)

Councillor Mrs E Overstall reported that there may be a delay with the next issue as Isabelle Devereux was recovering from an operation.

Resolved

That a card of best wishes should be sent by EHGPC

Parish Website

There were no issues raised under this section

Matters for Further Discussion

There were no issues raised under this section

The Meeting closed at 9.15pm

Chairman

Date

NEXT MEETING September 6th

Meetings for remainder of 2005

October 4th

November 1st

December 6th

Appendix 1

RECEIPTS AND PAYMENTS RECORDS FOR FINANCIAL YEAR 2005/2006

EWYAS HAROLD GROUP PARISH COUNCIL

Receipts Record Details and Description	Date	Amount £	Payments Record Payee Detail	Cheque No	Date	Amount £
April –June quarterly payment	15/7/05	543.89	Herefordshire Jarvis Service Footway sweep	42	10/5/05	587.50
			Herefordshire Jarvis Service Road sweep (April 2005)	43	10/5/05	88.13
			Herefordshire Jarvis Service Road sweep (May 2005)	46	7/6/05	111.63
			Herefordshire Jarvis Service Road sweep (June 2005)	47	5/7/05	70.50
			Mr Martin Roper (Lengthsman) Work carried out in May 2005 (See attached time sheet)	48	5/7/05	67.52
			Mr Martin Roper (Lengthsman) Work carried out in June 2005 (See attached time sheet)	49	5/7/05	233.02

Signed: _____________________________________ Date: ______28th July 2005___________________

NAME: Order

(Print)____ANDY SHIPP______________________ Number ___HCD02734________________________