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Present |
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Councillor Revd L Rickards in the chair
Councillor W Preece (Dulas)
Councillor Mrs E Overstall
Councillor G Sprackling
Councillor Mrs J Addis
Councillor Mrs M Tovey
Councillor R Weaver
Councillor Mrs M Williams (Rowlstone)
The Clerk
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1 |
Apologies for Absence
Councillors D Harries, J Middle, P Sheen
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2 |
Declaration of Interest
Councillor Mrs M Williams: Prejudicial interest in item 10.4. Married to applicant
The Clerk reminded Councillors of the appropriate code of conduct:
How often do interests need to be declared and how should they be recorded?
All interests must be declared at every meeting and minuted. In addition the nature of any personal interest must be recorded, but only to the extent that the detail covers how the interest arises and to identify the interest in question.
Do I need to declare a personal interest in a meeting if that interest is on the register?
Yes, even if your interest is shown in the register of interests, you must always daclare it in meetings where matters affecting that interest are discussed.
What is a personal interest?
Where that matter affects the wellbeing or financial position of you, your relatives or your friends more than it would affect other people in the parish. You can still take part in the meeting and vote on the matter.
What is a prejudicial interest?
Where a member of the public who knows the relevant facts would reasonably think it so significant that it is likely to adversely affect your judgement of the public interest. You must leave the room when this matter is discussed. You cannot take part in discussions on the matter or try to improperly influence anyone’s decision on the matter.
Resolved
That this is noted |
3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 4th July 2006 were approved with the following amendment:
Page 54 The list of those present should include Councillor R Weaver and exclude Councillor P Jinman.
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4.1 |
Community Access Points
There has been no feedback with regard to this possible facility and there is still the issue of finding a suitable site. The organisers require a decision this month and are prepared to give a presentation if this would help generate some interest.
Resolved
That at this time EHGPC did not consider they could pursue this venture.
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4.2 |
Newsletter
4.2.1 |
Printing quality
James Bailey is not happy with print quality and suggests that photographs should be sent separately to text so that ideally he can print them on single page. Would possibly involve an extra print run but this would not have a cost implication.
Resolved
That EHGPC agrees that these modifications should be discussed with Isabelle Devereux.
ACTION CLERK
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4.2.2 |
Distribution
It has been requested that copies be made available at the Pontrilas Post Office
Resolved
That this is agreed |
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4.3 |
Councillor Vacancy
The Clerk has received a verbal expression of interest but this has yet to be confirmed in writing.
Resolved
That this is noted. |
4.4 |
Museum on the Move
Councillor D Harries has looked into the possibility of this communication road show coming to Ewyas Harold with likely sites being at the Memorial Hall or the School. If successful in getting the road show there would be a donation cost of £15.
Resolved
That Councillor should proceed with the application.
ACTION DH
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4.5 |
Village Artmarkers
Councillor Mrs E Overstall reported that the drawings of proposed artworks had been viewed and the ballot completed. The voting was very close and EHGPC had therefore been asked to make the final decision on artwork and site. It was suggested that the Catholic Church be approached to see if they would allow the artwork to be installed within their land as this was central for the village and easily accessible
Resolved
That Councillor Revd L Rickards should discuss the possibility with the local priest.
ACTION LR
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4.5 |
Planning Procedures
Councillor Mrs E Overstall presented the findings of the planning committee (PC):
Suggestions:
- Modification of current system
- Individual comment forms for all Councillors including a box to tick if application thought contentious
- If contentious box ticked by any Councillor they should immediately alert the Clerk to call a planning meeting.
- The draft form should identify planning issues as laid down by planning department
- Planning department should be approached for advice once draft form had been produced
Resolved
That these suggestions are agreed and that the draft form should be produced.
ACTION PC |
5 |
Recreation Ground
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5.1 |
Monthly Audit
- Continuing problem with litter (this was being picked up by various individuals)
- Gouging of graffiti onto boards of pavilion (this would be dealt with when sections of pavilion are repainted)
Resolved
That this is noted. |
5.2 |
Play Area
5.2.1 |
Embankment slide
New slide was installed on 25th July.
There have already been some issues raised:
- Child has torn clothing on edge at top of chute.
- Chute narrows at bottom causing a problem for larger children.
The manufacturer has been made aware of these concerns and has confirmed that the slide is intended for use by children from 3 to 10 years.
.
Resolved
That the Clerk should check whether the design meets with RoSPA approval.
ACTION CLERK
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5.2.2 |
Insurance Cover
The Clerk confirmed that play equipment does require valuation to identify cost of replacing with new for old. Still waiting for catalogue prices from specialist suppliers for the log play equipment.
Resolved
That this is noted
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5.3 |
Land Registration
The Land Registry has indicated to Mr Parry that Dulas Brook may fall within his property. If this is the case it will be necessary for EHGPC to draw up an agreement with Mr Parry re maintenance of the boundary.
Resolved
That the Clerk contacts the Land Registry to inquire about voluntary registration of the Recreation Ground.
ACTION CLERK
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5.4 |
Car Park sign
Two quotes have been received with the cheapest from HJS for £50 including fixing brackets.
Resolved
That the Clerk should place an order with HJS.
ACTION CLERK
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5.5 |
Pavilion redecoration
A quote has been received from Mr Tim Howells for £420 plus materials
Resolved
That, if the total cost was no more than £620, the Clerk should place an order for the work to be carried out.
ACTION CLERK
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6 |
Local Security Matters
No issues raised under this section.
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7 |
Correspondence
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Date received |
Sender |
Content |
7.1 |
Hereford Museum |
Joseph Ince – Bicentenary Exhibition
15th July to 3rd September 2006
Paperwork to Councillor G Sprackling
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7.2 |
HC Chairman |
Invitation to PC Chairman to attend reception
on Monday 7th August 2006
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7.3 |
HC Corporate |
Golden Valley Community Forum – 18th July 2006
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7.4 |
Marches Housing |
Annual Report 2006
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7.5 |
SLCC |
The Clerk- Vol 36 No 4 July 2006
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7.6 |
Sandi Harriss |
This letter was identified a need for a train station at Pontrilas.
Resolved
That the letter should be passed on to the local MP
ACTION CLERK
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7.7 |
HALC |
Agenda for Southern Area Meeting 24/7/06
(inc minutes for 24/4/06)
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7.8 |
HALC |
Herefordshire Rural Police/Community Consultative Group –
Open Meeting 25th July 2006 at Burghill Village Hall
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7.9 |
HC Adult + Community |
Proposed mobile library stops for Saturday and evening service.
EHGPC were asked to choose whether Gilberts Wood or Elmdale should be axed from the evening run
Resolved
That the Clerk request that the evening service be alternated between Gilberts Wood and Elmdale.
ACTION CLERK |
7.10 |
Herefordshire Voluntary Action |
HVA services and membership
Paperwork to Play Area User Group
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7.11 |
Glasdon |
Park furniture catalogue
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7.12 |
UHY Hacker Young |
Audited annual return for 2005/2006
Resolved
That this was noted
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7.13 |
Paul Keetch MP |
Acknowledgement of receipt of letter re UDP
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7.14 |
Leominster Shopmobility |
Information plus appeal for donation
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7.15 |
Wicksteed |
Flyer for playground equipment
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7.16 |
Mr Mark Ponting |
Acknowledgement of letter re work on Herefordshire UDP
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7.17 |
Community First |
Newsline Issue 65 August 2006
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7.18 |
Charity Commission |
William Pye Annual Returns
Resolved
That this was noted
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7.19 |
Central Networks |
Safer Environment Fund. Information re applying for a grant of up to £2,500 to support community projects.
Paperwork given to Councillor Mrs E Overstall
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7.20 |
West Mercia Constabulary |
Golden Valley News Beat – July 2006
Copies to councillors with minutes
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7.21 |
“Flicks in the Sticks” |
Films will be shown at the Memorial Hall on 13th October, 10th November, 8th December 2006
Resolved
That this is noted |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in July
Date |
Work |
Hours |
6/7/06 |
Cutting verges at Gilberts Wood and Priorsfield |
30/60 |
7/7/06 |
Clearing visibility fencing at Rowlstone |
120/60 |
8/7/06 |
Grass cutting around playing field |
80/60 |
15/7/06 |
Verge cutting MH to A465 |
100/60 |
20/7/06 |
Cutting verges at Gilberts Wood and Priorsfield |
30/60 |
22/7/06 |
Verge cutting at Pontrilas junction |
36/60 |
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TOTAL |
396/60 |
Resolved
That this is noted and approved
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8.2 |
Lengthsman Work Requested
8.2.1 |
Pontrilas junction
The grass on the triangle at the junction of the A465 and the Rowlstone road needs cutting.
Resolved
That the Clerk should instruct the Lengthsman to carry out this work
ACTION CLERK |
8.2.2 |
Prill Bridge
The yew tree in this area needs trimming.
Resolved
That the Clerk should instruct the Lengthsman to carry out this work and inform HC of the decision to carry out this work.
ACTION CLERK
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9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
456.43 |
Clerk stationery/office supplies |
£ |
14.62 |
Clerk postage |
£ |
17.37 |
Clerk travel |
£ |
33.73 |
HM Inland Revenue (PAYE £4.60, NI £5.07 employee £5.90 employer) |
£ |
15.57 |
CompuPrint – Printing July Newsletter |
£ |
46.00 |
External Auditor |
£ |
176.25 |
Herefordshire Jarvis Services – July Roadsweep |
£ |
70.50 |
LexisNexis Butterwoths (New Arnold Baker “Local Council Administration”) |
£ |
53.45 |
Councillor Mrs E Overstall - Artmarkers expenses [s137] |
£ |
6.60 |
Martin Roper – Lengthsman work in July |
£ |
104.69 |
Martin Roper – Waste collection in July |
£ |
80.00 |
Martin Roper – Grass cutting around play area |
£ |
15.86 |
Brian Ball – Recreation Ground Work |
£ |
47.50 |
Brian Ball – Flower beds |
£ |
50.00 |
Brian Ball – Play area repairs |
£ |
14.00
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9.2 |
Balances as at 25/7/06 |
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NatWest Current account |
£ |
1,407.60 |
Unpresented cheques |
£ |
642.17 |
Cheques/cash to be credited |
£ |
nil |
NatWest Business Reserve |
£ |
1,126.29 |
Alliance + Leicester Current account |
£ |
1,028.87 |
Alliance + Leicester Deposit account |
£ |
18,245.77 |
Total cash assets
Consisting of: |
£ |
21,166.35 |
Precept funds |
£ |
8,125.46 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
1,672.46 |
Administration charge outstanding |
£ |
148.67 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
1,936.94 |
|
£ |
413.15 |
Parish Path Funds |
£ |
1,200.00 |
Parish Plan Funds |
£ |
852.75 |
Awards for All Grant |
£ |
5,000.00 |
Network Fund |
£ |
5,575.00 |
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9.4 |
Payments received
Lengthsman Scheme payment for Apr-June 2006 |
£ |
557.49 |
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Resolved
That the financial statement is accepted and that payments should be made.
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10 |
Planning |
10.1 |
Application number DCSW2006/2092/L
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Site: |
Bridge Farm House, Bridge Farm, Ewyas Harold, Herefordshire HR2 0TY |
Description: |
Water-proofing of cellar by tank membrane method and installation of opening light to act as fire escape. |
Application type: |
Listed Building Consent |
Applicant: |
Mr A Robinson, Bridge Farm House, Bridge Farm, Ewyas Harold, Herefordshire HR2 0TY
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Resolved
That EHGPC has no objections to this application. (plans viewed prior to meeting)
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10.2 |
Application number DCSW2006/2153/F
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Site: |
2 Rosebury Place, Ewyas Harold, Herefordshire HR2 0EW |
Description: |
Proposed new garage and store to existing dwelling |
Application type: |
FULL |
Applicant: |
Mr + Mrs Clewer, 2 Rosebury Place, Ewyas Harold, Herefordshire. HR2 0EW
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Resolved
That EHGPC has no objections to this application. (plans viewed prior to meeting)
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10.3 |
Application number DCSW2006/2154/F
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Site: |
2 Rosebury Place, Ewyas Harold, Herefordshire HR2 0EW |
Description: |
Proposed new infill dwelling: 4 bed |
Application type: |
FULL |
Applicant: |
Mr + Mrs Clewer, 2 Rosebury Place, Ewyas Harold, Herefordshire. HR2 0EW
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Resolved
That EHGPC has no objections to this application. (plans viewed prior to meeting)
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10.4 |
Application number DCSW2006/2357/F
Councillor Mrs M Williams left the room while this item was being discussed |
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Site: |
Rowlestone Court, Pontrilas, Herefordshire. HR2 0DW |
Description: |
Scalping topped car park (with drainage as necessary)
to facilitate parking for farm gelateria under construction |
Application Type: |
FULL |
Applicant: |
Mr Mark Williams, Rowlestone Court, Pontrilas, Herefordshire.
HR2 0DW |
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Resolved
That EHGPC has no objections to this application.
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11 |
Road Maintenance and Related Matters
11.1 |
Pudding Street junction Rowlstone
It was reported that the hedge and verges were overgrown but the Clerk has now heard that the overgrown vegetation has now been cut back.
Resolved
That this is noted
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11.2 |
Dulas Brook banks on B4347
It was reported that the bushes on the Dulas Brook near to the triangle in EH village were overgrown and as such possibly adversely affecting the view of drivers on this bend when approaching from Pontrilas.
Resolved
That the Clerk should report this to HC
ACTION CLERK
That the Clerk should follow-up request to find alternate setting down point for school bus.
ACTION CLERK |
11.3 |
Obstructions outside Dog Inn
There have been several complaints about the number of items placed on the highway in this area.
Resolved
That Councillors Revd L Rickards and R Weaver would raise these concerns with the publican
ACTION LR + RW
Resolved
That as the centre of the village was a congested area the Clerk would contact HC to see if any traffic calming measures were possible.
ACTION CLERK |
11.4 |
Temple Bar sign on triangle
It was noted that a permanent sign for the Temple Bar had been erected on the triangle.
Resolved
That Councillor Revd L Rickards would speak to the publican
ACTION LR |
11.5 |
Walterstone Road
Councillor W Preece reported that deep potholes have formed on this road 50 yards past Pool Farm
Resolved
That the Clerk should report this to HC
ACTION CLERK |
11.6 |
A465
Councillor Mrs E Overstall reported that trees in the Kentchurch estate are overhanging the road in the area of the low bridge when approaching Pontrilas from Abergavenny
Resolved
That the Clerk should report this to HC
ACTION CLERK |
11.7 |
Ragwort
Councillor Mrs J Addis reported that HC had been informed two weeks ago of ragwort on the road through the army camp but still no action had been taken.
Resolved
That the Clerk would remind HC.
ACTION CLERK |
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12 |
Footpaths
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12.1 |
Parish Footpaths Officer (PFO)
No report was received this month.
Resolved
That this is noted
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13 |
Parish Website
Councillor Mrs E Overstall reported that there would be information on the website re the Archaeological Group’s fair and “Flicks in the Sticks”
Resolved
That this is noted
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The Meeting closed at 9.15pm |
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Chairman
Date |
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NEXT MEETING September 5th 2006 (future meetings Oct 3rd, Nov 7th, Dec 5th , Jan 2nd ) |
