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Present |
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Councillor D Harries in the chair
Councillor P Jinman
Councillor R Weaver
Councillor R Mailes
Councillor Mrs J Addis
Councillor W Preece (Dulas)
Councillor Mrs M Bradley
Councillor G Amey
Councillor J Middle
The Clerk
In attendance:
1 member of the public
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1 |
Apologies for Absence
Councillors Mrs E Overstall, P Sheen
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2 |
Declaration of Interest
Councillor R Mailes declared an interest in items 7.47
Councillor Mrs J Addis declared an interest in item 7.30
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3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 3rd July 2007 were approved without any amendments.
Carried unanimously
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4.1 |
First Responder Scheme
Several people have expressed an interest in becoming volunteers and their details are being held by Liz and Peter Overstall.
Grant aid may be available through Rural Regeneration Zone Nexus Fund and Councillor Mrs E Overstall is making an application.
It is believed that insurance cover for volunteers should not incur extra costs as the Scheme is covered by their ordinary car insurance and the local Ambulance Brigade insurance covers against any legal actions resulting from being a First Responder. These facts and costs associated with the scheme are being clarified with Michelle Brotherton of West Midlands Ambulance.
Resolved
That this is noted.
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4.2 |
Flooding Problems in Ewyas Harold
4.2.1 |
Drainage along B4347 from Pontrilas
Herefordshire Council have agreed to attend a site meeting with the Clerk and Mark Ponting but the date is still to be arranged.
Resolved
That this is noted.
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4.2.2 |
Flood Recovery Grant It was identified that, during the recent rains, 2 properties within the Ewyas Harold area were subject to flooding within the house itself.
Resolved
That the Clerk should pass on these findings to Anthony Bush of HC
ACTION CLERK
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|
4.3 |
Bus Shelter
Following a site meeting with Councillor J Middle, Paul Williamson of HC was able to provide details of a suggested design and location of a bus shelter within the village centre. The maximum cost to EHGPC would be £1500 but the final figure may be less.
Resolved
That this item be considered as capital expenditure for 2008/2009.
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4.4 |
Clerk’s Contract
Notice required for termination of employment after the probationary period was amended to 3 months in writing.
Resolved
That amended contract was approved and will be signed off at the September meeting.
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4.5 |
Rowlstone Notice Board
The suitability of the location of this notice board was discussed.
Resolved
That Councillor G Amey would assess the situation and report back at the September meeting.
ACTION GA
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4.6 |
Community Access Point
The necessary BT connection has been made at the Memorial Hall and the new equipment will be delivered within the next week or two.
Resolved
That this is noted
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4.7 |
Flicks in the Sticks
The next season of films have now been arranged:
14th September – Amazing Grace
12th October – Wah Wah
9th November – Jindabyne
7th December – Painted Veil
Resolved
That this is noted
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5 |
Recreation Ground |
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5.1 |
Monthly Audit
- Litter still a problem
- Mole hills around the picnic benches
- Stray dog has been seen around the Recreation Ground
Items still to resolve from earlier inspection
- Play area fence in poor order and gates do not close automatically.
- Dog fouling sign removed.
- Sign on locked gate needs replacing
Resolved
- That the Clerk would arrange for any corrective work to be undertaken.
ACTION CLERK
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5.2 |
Car Park
The cost for resurfacing the car park with stone is likely to cost £1,000
Resolved
That this item be considered as capital expenditure for 2008/2009. That the Clerk find out the likely cost of either replacing the surface with smaller stone or tarmac.
ACTION CLERK
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5.3 |
Pavilion
The locks on the pavilion and toilets are becoming difficult to operate and the Clerk has asked K Franklin locksmiths to repair/replace the mechanisms
Resolved
That this is noted
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5.4 |
Electricity/Water Charges
EH Football Club has informed the Council that they will be carrying out their own readings to ensure fair charging for the use of the pavilion facilities. They have also requested that invoices are presented quarterly rather than annually as a present.
Resolved
That this is noted.
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5.5 |
Vehicle Access
Costings are still required for suitable barriers to prevent unwanted vehicular access to the Recreation Ground
Resolved
That costings can be obtained when the Football Club look into purchasing the touchline barriers.
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5.6 |
Football Club – Drainage Improvements
- The agreed work has commenced but has not been completed because of the wet weather. Some minor work will be carried out this summer but the main drain will not be installed until spring/summer 2008.
Resolved
That this is noted
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5.7 |
Notice Board
The Clerk has placed an order for the new notice board to be installed
Resolved
That this is noted
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5.8 |
Play Area
5.8.1 |
New Equipment
The Clerk read out a letter from a number of older children which highlighted their concerns over the lack of suitable play equipment for their age group. They were also unhappy that their views were not reflected in the final choices made.
Councillors noted that recent grant applications for this age group had been unsuccessful but were keen to reassure the children that they took their concerns seriously and would continue to look for funding from other sources.
Resolved
That the Clerk, after consulting Councillor Mrs E Overstall, would write to the youth group to update them on the situation.
ACTION CLERK
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5.8.2 |
Fencing
The Clerk has received one quotation of £11,400 to replace the picket fencing with metal hoped fencing with a verbal quote from another source of approximately £6,000. The available funds only total £2,780
Resolved
That the existing fence should be repaired with the identified funds being held to put towards other play equipment, possibly that discussed in item 5.8.1
That Councillor G Amey would inspect the current fencing and undertake any immediate repairs necessary but report back to Council if the work proved extensive.
ACTION GA
It was noted by Councillor J Middle that wiring in the upright slats would make the overall structure more secure.
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5.8.3 |
Balloon Race
It was noted that two of the balloons had reached Belgium and agreed that prizes of £30 should be made to both sender and finder of the furthest travelling balloon.
Resolved
That the Clerk would liaise with EH Primary School to agree the best way to issue these prizes
ACTION CLERK |
5.8.4 |
Play Equipment Maintenance Checks
The Clerk reported back on his recent on-site training session with Hags Play and Councillors were given a checklist for future inspections. Hags Play have agreed to make their own inspections on a 3-monthly basis for the next year, and a written report will be sent to EHGPC
Resolved
That this is noted
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5.8.5 |
Safety Inspection Report
The independent report identified several areas that required action:
- Identification labels required on swings
- Wet pour surface was high in places
- Matting at base of slide required lowering
- Roundabout clearance needed increasing
These have all now been corrected by Hags
Resolved
That this is noted |
5.8.6 |
Signing- off New Play Installation
The Clerk advised the Council that the installation had now been completed as per contract.
Resolved
That the Clerk should complete project completion reports and arrange for release of funds to cover associated costs
ACTION CLERK
The Clerk informed the Council that Hags recognised that the final stages of the installation had not gone smoothly and besides agreeing to pay the costs associated with removing the contractor’s site debris they had made the following contributions in way of recompense:
- £67.22 towards the cost of the balloon race.
- Replacement slat for that damaged by vandalism
- Replacement grommet for games panel
- Extra safety matting for embankment slide
Resolved
That this is noted
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5.8.7 |
Signage
The Clerk has placed an order for the new play area signage to be installed
Resolved
That this is noted
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6 |
Local Security Matters
- No issues were raised under this item
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7 |
Correspondence
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|
Date received |
Sender |
Content |
7.1 |
Jack Bruten etal |
Comments re new play area
Resolved
That this was noted in item 5.8.1
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7.2 |
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Clerks and Councils Direct – July 2007 |
7.3 |
Register of Electors |
Amendment for Parish of Ewyas Harold (email) |
7.4 |
Alliance + Leicester |
Confirmation of change of signatories |
7.5 |
SLCC |
The Clerk – July 2007 |
7.6 |
Madley Parish Council |
Opportunity to part purchase a Portable Speed Sign
Resolved
That the Clerk should write and decline the offer
ACTION CLERK
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7.7 |
HC Environment |
Core Strategy Development Plan
Resolved
That this is noted
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7.8 |
Sutcliffe Play |
Contact details |
7.9 |
Rekk Limited |
Contact details |
7.10 |
Awards for All |
Confirmation of grant completion |
7.11 |
West Mercia Constabulary |
Golden Valley News Beat – July 2007
Copies sent to Councillors
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7.12 |
NALC |
Training Day for Model Code of Conduct 19th July 2007 |
7.13 |
Mr Edwards |
National Vine Collection – Open Weekend 1st + 2nd September 2007
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7.14 |
Glasdon |
Local Councils News-Sheet |
7.15 |
Peterchurch PC |
Golden Valley campaign – Meeting 11th August 2007 at 7.30pm
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7.16 |
HC Adult + Community |
Funding Directory – June 2007
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7.17 |
HC Adult + Community |
Community Aggregates Grant. Unfortunately Ewyas Harold is not eligible for this award.
Resolved
That this is noted
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7.18 |
HC Adult + Community |
Herefordshire Funding Fair – Hereford 13/9/07 |
7.19 |
HC Adult + Community |
Take Action on Climate Change - Energy and water saving advice for householders |
7.20 |
Steelway Fensecure |
Play Area Fencing Brochure |
7.21 |
Paul Keetch MP |
Annual Report |
7.22 |
Cwmbran Fencing |
Quotation for replacement play area fencing
Resolved
That this was noted in item 5.8.2
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7.23 |
John Armson |
Request to consider re-siting Rowlstone Notice Board
Resolved
That this was noted in item 4.5
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7.24 |
EHFC |
Request for copies of utility bills 2005/2006 |
7.25 |
UHY Hacker Young |
Audited Annual Return 2006/2007
Resolved
That this was noted in item 9.4
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7.26 |
Marches Housing |
Annual Report 2007 |
7.27 |
Kinder |
Playground matting brochure |
7.28 |
Worcestershire CC |
Leaflets covering re-use organisations in Herefordshire and Worcestershire |
7.29 |
HC Environment |
Speed Indicator Devices
Resolved
That the Clerk should write to inform HC that EHGPC had now decided not to proceed with their earlier request.
ACTION CLERK
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7.30 |
Jean Addis |
Copy of quotation from Downey Engineering to EHPCC to replace Churchyard gate. ? funding request
Resolved
That EHPCC should be informed that EHGPC would agree to identify £300 towards this cost from the 2008/2009 budget.
ACTION CLERK
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7.31 |
HC Environment |
The request to extend the 40mph speed limit along Abbey Dore Road has been turned down.
Resolved
That this is noted
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7.32 |
Peterchurch PC |
Amended date – 14th August – for Golden Valley campaign |
7.33 |
HC Environment |
Response to request for site meeting re flooding problems
Resolved
That this was noted in item 4.2.1
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7.34 |
HALC |
Information Corner – 25.7.07
Copies to Councillors
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7.35 |
HALC |
Herefordshire Rural Police/Community – Open Meeting 31st July 2007
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7.36 |
HALC |
Member Survey |
7.37 |
HALC |
Parish Talk Grant |
7.38 |
HALC |
Herefordshire County Training Programme 2007/8 |
7.39 |
HALC |
Southern Area Meeting – 30th July 2007 |
7.40 |
Leominster Shopmobility |
Request for funding |
7.41 |
HC Register of Electors |
Parish of Dulas – Notice of Alteration |
7.42 |
HC Register of Electors |
Parish of Rowlstone – Notice of Alteration |
7.43 |
Mrs E Overstall |
Artmarkers’ site (email)
Councillor Mrs E Overstall has suggested the creation of a quiet meditational area which would include a Community Herb Garden. She also noted that signage was required so that people were aware of the significance of the heritage artwork.
Resolved
That the Clerk would raise these suggestions with Father Nicholas.
ACTION CLERK
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7.44 |
Commission for Patient + Public Involvement in Health |
Volunteers sought to join PPI Forums
Resolved
That this is noted
|
7.45 |
Local Works |
Update on Sustainable Communities Bill and Citizen’s Convention Bill
Resolved
That this is noted
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7.46 |
IOG Saltex |
Recreation and Play Equipment Exhibition – Windsor September 4th-6th 2007
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7.47 |
EH Football Club |
Letter re charges for use of water and electricity
Resolved
That this was noted in item 5.4 |
7.48 |
HC Adult and Community |
Flood Recovery Grant Scheme
Resolved
That this was noted in item 4.2.2
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7.49 |
Wicksteed |
Flyer for new play equipment catalogue
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7.50 |
HC Environment |
Copy of adopted Herefordshire Unitary Development Plan
Resolved
That this noted and that the Clerk should write to HC highlighting the concern over the volume of printing/costs associated with this plan.
ACTION CLERK
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8 |
Lengthsman Scheme |
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|
8.1 |
Lengthsman work undertaken in July
Date |
Work |
Hours |
4/7 |
Check drain by Dicks Pitch and verge cutting on Dulas ford road |
40/60 |
7/7 |
Verge cutting Upper House and MH to A465 |
105/60 |
9/7 |
Grass cutting by telephone kiosk |
30/60 |
12/7 |
Verge cutting Gilberts Wood and Priorsfield |
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|
Clear drains by bridge on B4347 road and spray |
|
|
Spraying at Elmdale – 15 litres spray |
75/60 |
16/7 |
Verge cutting Gilberts Wood and Priorsfield |
30/60 |
|
|
|
Resolved
That this is noted and approved |
9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
481.62 |
Stationery/Office Expenses |
£ |
nil |
Clerk postage |
£ |
27.40 |
Clerk travel |
£ |
33.73 |
HM Inland Revenue (PAYE £5.80 NI £6.48 employee £7.54 employer) |
£ |
19.82 |
UHY Hacker Young – External Auditor fee |
£ |
334.88 |
npower – pavilion electricity 16/4/07 to 18/7/07 |
£ |
105.41 |
Welsh Water – Water charge for pavilion to 1/8/07 |
£ |
21.50 |
Martin Roper – Lengthsman July 2007 |
£ |
89.07 |
Martin Roper – Waste collection July 2007 |
£ |
80.00 |
Martin Roper – Grass cutting around play area |
£ |
12.37 |
Hags Play UK – Payment towards new play area installation (Grant funding held)
|
£ |
21,400.00 |
|
9.2 |
Balances as at 31st July 2007
NatWest Current account |
£ |
130.83 |
Unpresented cheques |
£ |
38.00 |
Cheques/cash to be credited |
£ |
1,024.10 |
NatWest Business Reserve |
£ |
340.86 |
Alliance + Leicester Current account |
£ |
620.14 |
Alliance + Leicester Deposit account |
£ |
29,055.75 |
Total cash assets
Consisting of: |
£ |
31,133.60 |
Precept funds |
£ |
7712.11 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
1,114.98 |
Administration charge outstanding |
£ |
148.67 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
1,399.12 |
|
£ |
432.82 |
Parish Path Funds |
£ |
736.00 |
Parish Plan Funds |
£ |
852.75 |
Awards for All Grant |
£ |
5000.00 |
Network Fund |
£ |
5575.00 |
People’s Millions |
£ |
10,000.00 |
Small Projects Fund |
|
825.00 |
|
9.3 |
Payments Received |
|
Hags – Donation towards cost of play area opening event |
£ |
67.22 |
Mrs Fenner – pavilion booking 15/7/07 |
£ |
15.00 |
EHFC – Water + Electricity charges for 2006/2007 |
£ |
451.61 |
Mrs Whistance – pavilion booking 30/7/07 |
£ |
15.00 |
HC – Lengthsman Scheme July-September 2007 |
£ |
557.49 |
|
|
|
|
|
|
Resolved
That the financial statement is accepted and that payments should be made.
Carried unanimously
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9.4 |
Audited Annual Return 2006/2007
The accounts have been signed off but the following comments were made by the external auditors:
- Regular internal auditor reports required
- Fidelity guarantee needs to be increased to maximum cash balance held. The Clerk will discuss this with the insurers.
ACTION CLERK
- Recording of assets needs to include play equipment/pavilion etc.
Resolved
That this is noted
|
9.5 |
Appointment of Internal Auditor
There was a discussion on the re-appointment of Mr Ray Harris as the internal auditor.
Resolved
That Mr Ray Harris is asked to continue as internal auditor.
Proposed: Councillor P Jinman
Seconded: Councillor Mrs J Addis
Carried unanimously
|
10 |
Planning
|
10.1 |
Application number DCSW2007/1539/F
Notification of Planning Permission |
|
Site: |
Hafod, Ewyas Harold, Herefordshire. HR2 0JB |
Description: |
Removal of conservatory to be replaced with two storey extension
|
Resolved
That this is noted
|
10.2 |
Application number DCSW2007/1612/F
Refusal of Planning Permission |
|
Site: |
Barn1 Penywyrlod Farm, Rowlstone, Herefordshire. HR2 0DS |
Description: |
Relocation of access and demolition of steel barn. Change of use of redundant outbuilding to garage and games room.
|
Resolved
That this is noted
|
10.3 |
Application number DCSW2007/1755/F
Withdrawn application |
|
|
Site: |
Upper Cefn Farm, Bacton, Hereford. HR2 OJJ |
Description: |
Proposed new livestock housing/fodder storage building including alterations
|
Resolved
That this is noted.
|
10.4 |
Application number DCSW2007/2407/F
|
|
|
Site: |
Land adjacent to Westwood Industrial Estate, Pontrilas, Hereford. HR2 OEL |
Description: |
Storage of construction materials, plant equipment and vehicle parking |
Application Type: |
Full |
Applicant |
PH + HH Collins, Unit 5 Westwood Industrial Estate, Pontrilas, Herefordshire. HR2 0EL
|
Resolved
That EHGPC has no objections to this amended application
Comments
The identified footpath crossing the development is not shown on the plans therefore it is not possible to comment on its possible impact |
10.5 |
Application number DCSW2007/2388/F
|
|
|
Site: |
Barn One, Penworlord Farm, Rowlstone, Herefordshire. HR2 ODS |
Description: |
Relocation of access and demolition of steel barn. Conversion of redundant outbuilding to garage and games room. |
Application Type: |
Full |
Applicant |
Mr + Mrs C Jones, Barn One, Penworlord Farm, Rowlstone, Herefordshire. HR2 ODS
|
Resolved
That EHGPC has no objections to this application.
|
11 |
Road Maintenance and Related Matters
11.1 |
Hill Lane
A collapsed drain chamber in Hill Lane has been reported but as yet no action has been taken
Resolved
That the Clerk re-reports this to HC.
ACTION CLERK
|
11.2 |
Trees in Brook Retaining Walls
Several trees are now growing in the brook retaining walls within the centre of Ewyas Harold and are undermining the stability of these walls. This was reported in July but no action has been taken
Resolved
That the Clerk re-reports this to HC
ACTION CLERK
|
11.3 |
Road sweep
Councillor J Middle reported that the sweep through the village took place on Thursday 2nd August but that the sweeper was not able to gain access to the village centre.
Resolved
That this is noted.
|
11.4 |
B4347 to Pontrilas
There are several dead trees on the side of the brook opposite Weir End and these are in danger of falling across the road.
Resolved
That the Clerk should report this to HC
ACTION CLERK
|
11.5 |
Footways
The footways outside Lion Terrace and opposite the Catholic Church are in poor repair.
Resolved
That the Clerk should report this to HC
ACTION CLERK
|
|
12 |
Footpaths
|
|
|
12.1 |
Gilberts Wood
The overgrown hedge at the north side of Gilberts Wood – Owner has agreed to carry out the necessary work and Martin Roper will provide a quote.
Resolved
That this is noted
|
12.2 |
Footpaths Officer’s Report
No report received |
|
13 |
Parish Newsletter
Items for inclusion in Autumn issue:
|
14 |
Parish Website
No issues were raised under this item
|
15 |
Items for Future Discussion |
|
15.1 |
New Code of Conduct
|
15.2 |
Standing Orders
|
15.3 |
Planning Template
|
|
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The Meeting closed at 9.25pm |
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Chairman
Date |
|
NEXT MEETING Sept 4th 2007
Future Meetings
Oct 2nd Rowlstone
Nov 6th
Dec 4th
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