|
Present |
|
Councillor D Harries in the chair
Councillor R Weaver
Councillor R Mailes
Councillor Mrs E Overstall (Dulas)
Councillor W Preece (Dulas)
Councillor P Jinman
In attendance:
The Clerk
Councillor J B Williams (Pontrilas Ward Councillor)
1 member of the public
|
1 |
Apologies for Absence
Councillors J Middle (resigning), Mrs J Addis (resigning), Mrs M Bradley, Mrs M Williams, P Sheen
|
2 |
Declaration of Interest
Councillor Mrs E Overstall declared an interest in item 7.44 (member of First Responders Scheme)
|
3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 1st July 2008 were approved without amendment
Carried unanimously
|
4.1 |
Core Strategy Developing Options Paper (Strategy until 2026)
The questionnaire was completed based on responses from Councillor P Sheen and input from Councillors present.
Resolved
That the Clerk should submit the responses on-line
ACTION CLERK
|
4.2 |
Herefordshire Council for Voluntary Youth Services (HCVYS)
Councillor D Harries reported that Chris Cobourne of HCVYS was prepared to meet with the Parish Council and other interested parties to help devise a strategy for involving young people of the area in their own development. It was suggested that a meeting could be arranged for late September.
Resolved
That Councillor D Harries should organize the meeting and try to involve other parishes in the area.
ACTION DH |
4.3 |
Bus Shelter
The shelter has now been installed and comments have so far been positive.
Resolved
That this is noted.
|
4.4 |
Co-option of Councillors |
|
4.4.1 |
Co-option for Llancillo
Richard Baker has accepted offer of co-option as Councillor for Llancillo and will be available to take up post at the meeting in September.
Resolved
That this is noted
|
4.4.2 |
Co-option for Ewyas Harold
The application from Mr Bennie Krige was discussed and it was decided to invite Mr Krige to become the co-opted Councillor for Ewyas Harold.
Carried unanimously
Resolved
That the Clerk should arrange for the necessary paperwork to be completed.
ACTION CLERK
|
4.4.3 |
Future Co-options
Following the resignations of Councillors Mrs J Addis and J Middle, the Clerk has applied to the Electoral Registrar for permission to co-opt to these vacancies.
The paperwork is expected to be completed during August for co-option to be considered at the September meeting.
There has already been one expression of interest from Mr Glynn James.
Resolved
That the Clerk should keep Mr James informed of the situation.
ACTION CLERK
|
|
4.5 |
Memorial Hall Representative
Councillor D Harries indicated that if no other volunteer came forward he was willing to stand as the representative until April 2009.
Resolved
That Councillor Harries be elected.
Carried unanimously
|
4.6 |
Quality Parish
There was a discussion of the areas that might need improving before EHGPC could apply for quality status.
Resolved
That a public forum should be identified at 7.15pm before each monthly parish meeting.
Resolved
That the Clerk should complete the portfolio for submission at the earliest opportunity.
ACTION CLERK
|
4.7 |
Post Office Closures
Feedback from recent meeting in Hereford
- Post Office losing £31/2 m per week
- Government subsidy currently £150m per year
- 2500 closures will equate to 17 in Herefordshire
- Outreach services will replace closed POs (500 for 2500)
- 3 main types of Outreach
- Mobile (visiting for set number of hours)
- Hosted (mobile kit in areas such as village halls)
- Partner (through another retail outlet)
- Timetable
- POs selected for closure announced 27/8/08
- Consultation period until 7/10/08
- Based on findings from other parts of the country appeals are rarely successful but those that are effective usually involve factual arguments around demographics, accessibility, future developments and impact on local businesses.
- Final decisions by end of October unless successful appeal and then another 6 week consultation period
- All closures within 3 months of final decision
Resolved
That this is noted
|
4.8 |
Twinning with Segonzac
The proposal was discussed and it was agreed that further information (possibly from on-line searches) was necessary before reaching a final decision.
Resolved
That the Clerk should carry on a dialogue with Segonzac and copy any correspondence to those Councillors with email.
ACTION CLERK |
5 |
Recreation Ground
|
5.1 |
Monthly Audit
- Rubbish around gazebo area – 2 bags filled
- Gates to play area still not repaired/replaced
Second quote has been sought by Clerk)
- Moles still a problem
- Pavilion has been repainted
- Dog fouling still a problem (see item 5.2)
- Adult using children’s play equipment. (Asked to leave and did so)
- Evidence of golf being played on the playing field.
.
|
5.2 |
Dog Fouling
New Dog Warden has been appointed (Carl Phillipson). He has been made aware of problem on the Recreation Ground. He advises that designation of land for exercising dogs will be difficult and it would involve the legal department. He will look into the possibilities and keep us informed.
Resolved
That article should be placed in next Newsletter and in the report to the Hereford Times
ACTION EO + CLERK
|
5.3 |
Picnic Table
Complete replacement of all slats is necessary and the work will be undertaken by Advance Joinery.
Resolved
That this is noted
|
5.4 |
Field Drainage
Brian Lee (Herefordshire Council) is not available until the week commencing 18th August, but after this date will meet with EHGPC at a date of their choosing.
Resolved
That date should be set at the next Parish Council meeting as Councillors were not available during late August.
|
6 |
Local Security Matters
- Smart Water – all signs have been installed apart from those at the Army Camp/Elmdale Road entrance and Rowlstone.
- White van seen recently on local farm in the early morning and occupants drove off when approached
Resolved
That this is noted.
|
7 |
Correspondence
|
|
Date received |
Sender |
Content |
7.1 |
Paul Keetch (MP) |
Notice of extension of consultation period re planned removal of BT telephone boxes to 18th July 2008
|
7.2 |
HC Regeneration |
Notice of seminar re Post Office Closures – 2pm July 16th 2008 at Brockington
Resolved
That this was noted in item 4.7
|
7.3 |
HC Regeneration |
Confirmation of consultation period re planned removal of BT telephone boxes to 18th July 2008
|
7.4 |
|
Clerks & Councils Direct |
7.5 |
Mr Barend Krige |
Expression of interest in Councillor vacancy
Resolved
That this was noted in item 4.4.2
|
7.6 |
Electoral Register |
Monthly update for Parish of Dulas (email) |
7.7 |
Electoral Register |
Monthly update for Parish of Ewyas Harold (email) |
7.8 |
CSO Rosina Cathcart |
Police briefing (email)
|
7.9 |
Jean Addis |
Letter of Resignation as Parish Councillor
Resolved
That this was noted in item 4.4.3
|
7.10 |
npower |
Electricity Supply Agreement. Clerk has extended period of fixed charges with npower for another 12 months.
Resolved
That this is noted
|
7.11 |
HC |
Paperwork for co-option of councillors |
7.12 |
CSO Rosina Cathcart |
Golden Valley LPT update (email) |
7.13 |
Mr Ron Cole |
Details of potential French twinning
Resolved
That this was noted in item 4.8
|
7.14 |
Derek Harries |
Herefordshire Core Strategy (duplicate papers from road show at Memorial Hall)
Resolved
That this was noted in item 4.1
|
7.15 |
Derek Harries |
CAPS Newsletter Summer 2008 – copies to Councillors
|
7.16 |
Post Office Ltd |
Outreach Services pamphlets (collected from HC Post Office meeting)
Resolved
That this was noted in item 4.7
|
7.17 |
Rural Shops Alliance |
Promotional flyer (collected from HC Post Office meeting)
Resolved
That this was noted in item 4.7
|
7.18 |
Festival Housing Group |
Strategic Plan 2008-2013 |
7.19 |
Furnitubes |
Product brochure |
7.20 |
Glasdon |
Product brochure |
7.21 |
Herefordshire Voluntary Action |
Herefordshire Compact |
7.22 |
EHFC |
Acknowledgement of delay in paying pavilion electricity + water charges
|
7.23 |
CSO Rosina Cathcart |
Police briefing (email) |
7.24 |
HALC |
Notice of Southern Area Meeting 28th July 2008 |
7.25 |
HC Regeneration |
Update on telephone kiosk and Post Office closure programmes. Consultation period on kiosks now extended until 26th September 2008.
Resolved
That this is noted
|
7.26 |
HC Regeneration |
July Funding Opportunities update
|
7.27 |
HC Regeneration |
Scrutiny Review of the HC Planning Service (respond by 16th September 2008). Questionnaire completed at meeting.
Resolved
That Clerk should return EHGPC’s responses to HC
ACTION CLERK
|
7.28 |
HC Regeneration |
HC Energy Efficiency Scheme |
7.29 |
HC Regeneration |
The Orchard Art Competition (poster) |
7.30 |
HC Regeneration |
Reminder of Grant Funding/Advice for Parish Plan Actions
Paperwork to Councillor Mrs E Overstall
|
7.31 |
PC Christine Griffiths |
Golden Valley Newsletter – feedback request |
7.32 |
Allianz |
Notice of satisfaction with EHGPC’s risk management of Dulas Brook in Recreation Ground
Resolved
That this is noted
|
7.33 |
CSO Rosina Cathcart |
Notice of Community Safety Evenings at Madley (21/8/08), Dorstone (27/8/08) and Wyeside (29/8/08) (email)
|
7.34 |
HC
Hazelle Lavelle |
Reminder of scheduled PACT meetings |
7.35 |
Alison Hatton – Red Cross |
Acknowledgement of intended donation to Village Warden Scheme (email)
|
7.36 |
CSO Rosina Cathcart |
Notice of Clifford Community Evening 28th August 2008 (email)
|
7.37 |
HC Environment |
Prill Road - Temporary road closure order for BT duct laying (work to commence 11th August 2008)
Resolved
That this is noted
|
7.38 |
Lisa Howell (HC) |
Change in contact details for Lengthsman Scheme |
7.39 |
Kim Clay |
Promoting Herefordshire Gateway (www.herefordshiregateway.org)
|
7.40 |
CSO Rosina Cathcart |
Police briefing |
7.41 |
CSO Rosina Cathcart |
August Newsbeat - Copies to Councillors
|
7.42 |
Andrew Middlecote (HC) |
Response re damaged bin at Elmdale (email)
Resolved
That this was noted in item 11.3 |
7.43 |
Peter Overstall |
PFO’s report for August (email)
Resolved
That this was noted in item 12.1
|
7.44 |
Liz Overstall |
Request for funding to support local First Responder service (email)
Resolved
That one-off payment of £500 should be made
Proposed: Councillor R Weaver
Seconded: Councillor W Preece
Carried unanimously
|
7.45 |
Mr G James |
Expression of interest in role of Parish Councillor
Resolved
That this was noted in item 4.4.3
|
|
|
9.30pm Standing Orders suspended in order to complete business
|
8 |
Lengthsman Scheme |
|
|
8.1 |
Lengthsman work undertaken in July.
Date |
Work |
Hours |
3/7/08 |
Clear gullies Abbey Dore Road + Gilberts Wood |
40/60 |
3/7/08 |
Cutting verges Gilberts Wood + Priors Field |
30/60 |
14/7/08 |
Grass cutting island (U74218) |
30/60 |
17/7/08 |
Cutting verges Gilberts Wood + Priors Field |
30/60 |
19/7/08 |
Cutting verges MH to A465, Upper House, Prill Road and Elm Bridge |
260/60 |
26/7/08 |
Cutting verges Forge Garage + roundabout |
60/60 |
31/7/08 |
Cutting verges Gilberts Wood + Priors Field |
30/60 |
|
|
|
|
TOTAL |
480/60 |
|
|
|
24/7/08 |
Applying weed killer in village centre |
|
|
|
|
|
|
Resolved
That this is noted and approved
|
9 |
Financial Report |
9.1 |
Payments for approval
Red Cross – Village Warden Scheme (agreed June minutes) |
£ |
500.00 |
Clerk salary |
£ |
511.38 |
Stationery/Office Expenses |
£ |
9.36 |
Clerk postage |
£ |
17.37 |
Clerk travel |
£ |
31.25 |
HM Inland Revenue (PAYE £16.80 NI £9.29 employee £10.81 employer) |
£ |
36.90 |
Pavilion electricity (9/4/08 to 9/7/08)- npower |
£ |
96.01 |
Road sweep June 2008 |
£ |
70.50 |
Completion of pavilion redecoration – Tim Howells |
£ |
550.00 |
Martin Roper – Lengthsman work July 2008 |
£ |
142.61 |
Martin Roper – waste collection July 2008 |
£ |
100.00 |
Martin Roper – Recreation Ground grass cutting July 2008 |
£ |
60.20 |
Martin Roper – Cleaning Trappe House bin |
£ |
11.75 |
Transfer from NatWest to Alliance + Leicester deposit account |
£ |
4,000.00 |
First Responder Scheme |
£ |
500.00 |
|
|
|
|
|
9.2 |
Balances as at 5th August 2008
NatWest Current account |
£ |
1,765.30 |
Unpresented cheques |
£ |
50.00 |
Cheques/cash to be credited |
£ |
370.62 |
NatWest Business Reserve |
£ |
3,944.81 |
Alliance + Leicester Current account |
£ |
666.29 |
Alliance + Leicester Deposit account |
£ |
9,064.30 |
Total cash assets
Consisting of: |
£ |
15,761.42 |
Precept funds |
£ |
13,734.46 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
1,672.24 |
Administration charge outstanding |
£ |
148.67 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
1,578.32 |
|
£ |
54.75 |
Parish Path Funds |
£ |
1,200.40 |
Parish Plan Funds |
£ |
771.75 |
|
9.3 |
Payments Received |
|
Pavilion booking 4/8/08 (Becca Fraser) |
£ |
15.00 |
EHFC – Water and electricity charges |
£ |
355.62 |
|
|
|
|
|
Resolved
That the financial statement is accepted and that payments should be made.
Carried unanimously.
|
10
|
Planning
|
10.1 |
Application number DCSW2008/1745/F
|
|
Site: |
Vroe Farm, Rowlstone, Pontrilas, Herefordshire. HR2 0HF |
Description: |
First floor extension to farmhouse to provide private office for farm records |
Application Type: |
Full |
Applicant: |
Mr A Ling, Vroe Farm, Rowlstone, Pontrilas, Herefordshire.
HR2 0HF
|
|
|
Resolved
That EHGPC have no objections to this application (plans viewed prior to meeting)
|
11 |
Road Maintenance and Related Matters
11.1 |
A465/Rowlstone Junction
Amey Mouchel has been informed through HC of need to cutback overgrown vegetation.
Resolved
That this is noted.
|
11.2 |
Fire Hydrant School Lane
Leak has been reported to Welsh Water (ref 17744309) and work is believed to have been carried out
Resolved
That this is noted
|
11.3 |
Litter Bin Elmdale Road
The bin has been emptied by Martin Roper as the contractors are refusing to collect rubbish until the bin has been repaired. The Clerk has been informed by Herefordshire Council that EHGPC are responsible for the cost of replacement (£300 with HC to install). The cost of purchasing direct from the manufacturer with local installation is being pursued.
Resolved
That this is noted
ACTION CLERK
POST MEETING NOTE:
Replacement bin ordered from Swintex for £143.85
|
11.4 |
Seat at Elmdale Junction
Request received to consider replacing wooden slats – (Martin to advise on work required)
Resolved
That this is noted
|
11.5 |
A465 (between rail and river bridges)
Pothole has formed where a cats eye has been lost from the central markings
Resolved
That the Clerk report this to Highways
ACTION CLERK
|
11.6 |
B4347 (Pontrilas End)
The surfacing is breaking up along the centre of the roadway. This was reported to HC on 16th April 2008 (ref 01/26161) and the remedial work is still outstanding.
Resolved
That the Clerk should raise this issue with HC
ACTION CLERK |
11.7 |
Ragwort
There are extensive patches of Ragwort along the Army Camp road
Resolved
That the Clerk reports this to the army commandant and HC
ACTION CLERK
|
|
12 |
Footpaths
|
12.1 |
Footpaths Officer’s Report
I have identified four stiles (all that our P3 budget can cover for this year) that the Walking for Health scheme would like to replace with gates and where the landowner is agreeable to the change. These are:
EH4. Stile immediately north of the footbridge over the brook (near the intersection with EH2).
EH32. Third stile along from the Pontrilas road end.
EH26. Second stile up from the Prill road.
EH14A. Stile at south end where it leaves EH14
Hereford will be sending us the gates and we will install.
EH31A. There are continuing complaints about this path being impassable where it passes through Cae-newydd wood. As previously reported I spoke to the landowner who was going to clear the path when felling trees as part of the woodland management this summer. This work is now in progress but the complaint now is of dangerous machinery criss-crossing the path. Hereford know of the problem and have had several discussions with the landowner. The area rights of way officer anticipates that it will be resolved soon and the path cleared.
EH33. The stile close to the road leading to Paradise cottage is damaged and will be repaired by the landowner this summer.
EH31.There has been a complaint that the official line of this path leading from the Pontrilas road has been blocked by a resident’s car. There is a misunderstanding by some of the residents that the official line of the path crosses into the next field. This is not the case and I have asked Hereford to confirm the official line with the local residents.
DU7&8.This route from the Common down to the Dulas road remains difficult to access. I have again asked Hereford to provide a stile or gate across the fence on DU7 and a new footbridge over the brook on DU 8. They acknowledge that this is a longstanding need but plead lack of funds in the current financial year and hope that it will move to the top of the queue for next year.
|
13 |
Parish Newsletter
13.1 |
Amalgamation with CAP Newsletter
It was agreed that this could be considered but noted that to maintain quality status EHGPC would have to retain editorial control over any such future publication.
Resolved
That the Clerk should pass this information to CAPS in Ewyas Harold.
ACTION CLERK |
13.2 |
Items for Next Issue
- First Responders
- Flicks in the Sticks
- Dog Fouling
- Annual Report
- Thanks for PO support
|
|
14 |
Parish Website
Annual report page has now been added
Resolved
That this is noted.
|
15 |
Items for Future Discussion |
|
15.1 |
Amey Wye Contract |
15.2 |
Local Emergency Plan |
15.3 |
Councillor Co-option |
|
|
The Meeting closed at 9.50pm |
|
Chairman
Date
NEXT MEETING September 2nd 2008
Future Meetings October 7th, November 4th, December 2nd
|
