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Present |
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Councillor Revd L Rickards in the chair
Councillor J Middle
Councillor G Sprackling
Councillor W Lloyd (Llancillo)
Councillor Mrs J Addis
Councillor Mrs M Tovey
Councillor D Harries
Councillor P Sheen (Rowlstone)
Councillor R Weaver
Councillor Mrs M Williams (Rowlstone)
The Clerk
In attendance:
1 member of the public
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1 |
Apologies for Absence
Councillors Mrs E Overstall, P Jinman, W Preece
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2 |
Declaration of Interest
None declared |
3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 1st November 2005 were approved without amendment.
Carried unanimously
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4 |
Matters for report (Not covered by separate agenda items)
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4.1 |
Recycling Facilities at Ewyas Harold
The Clerk reported that rental income was not available for the site provider, and that although Herefordshire Council were looking to see if they could provide a suitable local sites this seemed an unlikely solution.
Resolved
That the Clerk should approach Herefordshire Council to see what recycling collection services were available throughout the rest of the county.
ACTION CLERK |
4.2 |
Rowlstone Village Hall and Land
The Clerk reported that Mr John Armson has been appointed as Chairman of hall committee and that the committee were looking towards setting themselves up as a charitable organisation.
Mr Armson had agreed to provide the Clerk with a list of names of people who might be willing to provide statements relating to statutory declaration of use. HALC has informed the Clerk that a magistrate will suffice to witness such statements.
Community First can provide draft lease agreement if one is required between hall committee and EHGPC
Resolved
That this is noted
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4.3 |
Access to Ewyas Harold Common
The EH Common Society held its AGM on Monday 21st November. Officers were elected and there were discussions re setting up committees for the stewardship scheme and wildlife trust
Resolved
That this is noted
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4.4 |
Precept 2006/2007
The following points were agreed:
- As the funding for training etc on the Newsletter had been unspent this year this would be carried forward into the next financial year.
- The Clerk’s outstanding salary would be paid for out of this year’s budget.
- The election costs relating to possible postal voting in the future would be met out of the reserve held at the bank.
- Capital items
- Embankment slide to be funded. Part of this cost would be offset by carrying forward £454 from the funds for safety surfacing around the roundabout. This area would be made good for the time being by purchasing extra bark with the remaining capital funds for 2005/2006.
- Gestetner would not be replaced and the printing of the Newsletter would be carried out by the outside printers who publish Good News for St Michael’s Church. The Clerk will sort out the details and costings
- Projected income for 2006/2007 would be used to offset the figure required for the 2006/2007 precept.
Resolved
That costed final draft proposals would be sent out to Councillors for final discussion and agreement at the next Parish Meeting.
ACTION CLERK |
5 |
Recreation Ground |
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5.1 |
Monthly Audit (November)
No items were identified that required action by EHGPC
Resolved
That this is noted
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5.2 |
Play Area
5.2.1 |
Safety Audit + Risk Assessment
Having compared quotes the council has decided to remain with the RoSPA visit arranged through Herefordshire Council.
Resolved
That this is noted
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5.2.2 |
User Group
Nothing to report.
Resolved
That this is noted
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5.2.3 |
Management of Play Area
Resolved
That the Clerk would investigate the implications of this area being managed by Herefordshire Council
ACTION CLERK |
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5.3 |
Gate signs
These have now been delivered and are awaiting fixing.
Resolved
That this is noted.
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5.4 |
Sports Facilities
There were no issues raised under this section
Resolved
That this section should be removed as a regular agenda item.
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5.5 |
Vandalism to field
It was noted that the field has been damaged by motorbikes being ridden across the area.
Resolved
That the Clerk would obtain quotes for the erection of fencing and emergency access around the car park.
ACTION CLERK |
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6 |
Local Security Matters
There were no issues raised under this section
Resolved
That this is noted
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7 |
Correspondence
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Sender |
Content |
7.1 |
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Clerks & Councils Direct – Issue 42 November 2005
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7.2 |
SLCC |
The Clerk Vol35 No 5 November 2005
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7.3 |
Ilscorp |
Internet listing service
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7.4 |
HC
Corporate + Customer Services |
Request form for Register of Electors
The Clerk has requested register and amendments to be sent in electronic form in the future.
Resolved
That this is noted.
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7.5 |
HC Environment |
Acknowledgement of response to Community Involvement questionnaire
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7.6 |
Herefordshire Heartstart |
Emergency life support training
Paperwork given to Councillors
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7.7 |
Sidney Nolan Trust |
Outreach Fine Art Printmaking Programme 2005-2006
Paperwork given to Councillor G Sprackling
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7.8 |
Sandra Ball |
Request for £50 grant towards the maintenance of Rowlstone churchyard.
Resolved
That this payment should be made
ACTION CLERK
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7.9 |
Diana Palmer |
Copies of letters re appointment of parish council representative on governing body of Ewyas Harold Primary School
Resolved
That this is noted
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7.10 |
HC Environment |
Response re HGVs and satellite navigation
Resolved
That this was noted in item 11.1
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7.11 |
Herefordshire Wildlife Trusts |
Invitation to Community Commons Project Social Evening – 5/12/05
Invitations sent to all Councillors
Councillor P Sheen attended the meeting and during the presentation it was reported that the rare pearl-bordered fritillary butterfly had been identified on Ewyas Harold Common.
Resolved
That this is noted
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7.12 |
John Hicks |
Request to be considered for Play Area risk assessment 2006
Resolved
That this was noted in item 5.2.1
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7.13 |
Daniel + Co |
Grass cutting contract 2006
Resolved
That, unless quotes can be obtained from other suitable contractors, the contract should be renewed.
ACTION CLERK
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7.14 |
HALC |
Information Corner – 16.11.05 (inc Notice of Police Consultation Meeting 23.11.05)
Copies sent to all Councillors
Resolved
That this is noted
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7.15 |
HALC |
Emergency Contact Telephone Numbers
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7.16 |
Dore Community Transport |
Request for donation
Resolved
That possible donations to local charities would be assessed at the financial year end.
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7.17 |
Herefordshire Community Safety |
Rural Safety Initiative
Paperwork given to Councillors at the meeting.
Resolved
That this is noted
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7.18 |
Central Networks |
Contact details
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7.19 |
Mr Roger Tomlinson |
Paperwork re request for larger post box in Ewyas Harold
Resolved
That this noted and that the Clerk should request to see the design of the proposed replacement box.
ACTION CLERK |
7.20 |
WRVS |
Request for donation
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7.21 |
Local Works |
Campaign for the Sustainable Communities Bill
Acknowledgement and request for local information
Resolved
That the Clerk would provide this in consultation with Councillor Mrs E Overstall
ACTION LO + CLERK
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7.22 |
HC Environment |
Llancillo + Dulas Signs
Herefordshire Council have identified the cost to EHGPC as being £1500 if the Parish Council funded the installation of the place names at Llancillo.
Street nameplates in Dulas have been identified by HC as routine maintenance issues and as such have to be considered within the constraints of available resources.
Resolved
That this is noted
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7.23 |
HC Community Services |
Parish Plan update
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7.24 |
HC Community Services |
Herefordshire Local Transport Plan – Executive Summary
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7.25 |
HC Community Services |
Public notice of meetings
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7.26 |
HC Community Services |
Public Transport timetable update
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7.27 |
HC Community Services |
Herefordshire Youth Council poster
Paperwork to Councillor Graham Sprackling
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in November
Date |
Work |
Hours |
25/11/05 |
Check road grit containers |
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Clear vegetation from sign post at Rowlstone |
255/60 |
28/11/05 |
Cut hedge by Fire Station |
60/60 |
Resolved
That this is noted
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8.2 |
Lengthsman work identified
8.2.1 |
Gilbert’s Wood
Trimming back bushes |
8.2.2 |
Old Shoppe Lands
Unblocking drains connected to ditch that runs behind bungalows |
8.2.3 |
Road to Ball’s Cross at Rowlstone
Ditching |
8.2.4 |
The Poplars
- Flower beds and area around seat need tidying.
- Briars on bank at frontage need cutting back
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ACTION CLERK |
9 |
Financial Report
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9.1 |
Payments for approval
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Clerk stationery/office supplies |
£ |
17.22 |
Clerk postage |
£ |
26.29 |
Clerk travel |
£ |
29.51 |
Clerk salary |
£ |
408.00 |
R E Daniel – Recreation Ground grass cutting 2005 |
£ |
1057.22 |
Transfer to Lengthsman account (VAT reclaim) |
£ |
292.65 |
Herefordshire Jarvis Services – Nov sweep 2005 [Lengthsman] |
£ |
70.50 |
Downey Engineering – Supply of 10 x 6mm bars re Xmas decorations 2004 |
£ |
23.50 |
SLCC – 2006 Membership renewal |
£ |
84.00 |
Martin Roper – Rubbish collection November 2005 |
£ |
15.00 |
Martin Roper – Lengthsman work November 2005 |
£ |
78,76 |
Registration fee for CiLCA |
£ |
70.00 |
Renewal of web hosting for EHGPC web site |
£ |
72.00 |
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9.2 |
Balances as at 24th October 2005
NatWest Current account |
£ |
581.27 |
Unpresented cheques |
£ |
nil |
Cheques/cash to be credited |
£ |
32.00 |
Lengthsman VAT reclaim |
£ |
292.65 |
NatWest Business Reserve |
£ |
2,205.84 |
Alliance + Leicester Current account |
£ |
179.48 |
Alliance + Leicester Deposit account |
£ |
9,528.72 |
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Total cash assets
Consisting of: |
£ |
12,234.66 |
Precept funds |
£ |
11,034.66 |
Parish Path Funds |
£ |
1,200.00 |
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9.3 |
Lengthsman Scheme
Balance ( 24/10/05 ) |
£ |
868.16 |
Unpresented cheques |
£ |
nil |
VAT reclaim |
£ |
292.65 |
Balance available (unclaimed) |
£ |
543.89 |
Administration charge |
£ |
217.55 |
Available funds to cover Lengthsman work Nov 05- Mar 06
(annual allocation £2,175.56)
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£ |
1487.15 |
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9.4 |
Payments received
Lengthsman scheme payment for 3rd quarter ( Oct – Dec 2005) |
£ |
543.89 |
Ewyas Harold General Stores (Newsletter Advertisement) |
£ |
25.00 |
Mr P Powell (Newsletter Advertisement) |
£ |
7.00 |
VAT reclaim (Lengthsman £292.65 General £173.31) |
£ |
465.96 |
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Resolved
That the financial statement is accepted and payments should be made.
Carried unanimously
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10 |
Planning |
10.1 |
Application number DCSW2005/3664/F
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Site: |
4 Cherry Tree Close, Ewyas Harold, Herefordshire. HR2 0DQ |
Description: |
Construct new external brick clad chimney |
Application Type: |
Full |
Applicant: |
Mr P Webb, 4 Cherry Tree Close, Ewyas Harold, Herefordshire. HR2 0DQ
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Resolved
That EHGPC have no objections to this application
(plans viewed prior to meeting)
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10.2 |
Application number DCSW2005/3779/F
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Site: |
4 Temple Terrace Ewyas Harold, Herefordshire. HR2 0EU |
Description: |
Single storey extension to rear |
Application Type |
Full |
Applicant |
Mr S Lloyd, 2 Thomas Close, Lower Bullingham, Herefordshire. HR2 6RF |
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Resolved
That the Group Parish Council have no objections to this application
Carried unanimously
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10.3 |
Application number DCSW2005/3853/F
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Site: |
Penna Park, Pontrilas, Herefordshire. HR2 0DL |
Description: |
Two storey rear extensions and alterations together with detached garage. |
Application Type |
Full |
Applicant |
Mr + Mrs Haines, Orchard Bungalow, Ewyas Harold. HR2 0ES |
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Resolved
That the Group Parish Council have no objections to this application
Comments
EHGPC questioned whether upvc windows are in keeping with this type of property, and as such may detract from its character.
Carried unanimously
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11 |
Road Maintenance and Related Matters
11.1 |
HGVs on Side Roads
Herefordshire Council are looking into the problems associated with satellite navigation directing heavy goods vehicles onto unsuitable roads.
Resolved
That this is noted
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11.2 |
Street Lighting in Gilbert’s Wood
The repair is still outstanding.
Resolved
That the Clerk would follow up this request
ACTION CLERK
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11.3 |
Water Leak on C1121
This is apparently still leaking despite being reported to Welsh Water in November.
Resolved
That the Clerk would follow up this request
ACTION CLERK
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11.4 |
Rowlstone Village Centre
The work highlighted in September 2005 has not been completed and any repairs appear to be patches as the potholes are now reappearing.
Resolved
That the Clerk would follow up this request
ACTION CLERK |
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12 |
Footpaths
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12.1 |
Parish Footpaths Officer (PFO)
No report was presented this month.
Resolved
That this is noted
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13 |
Parish Newsletter
Items for inclusion in Newsletter:
- Memorial Hall Events (LO)
- Explanation of Precept setting (DH) – for Spring 2006 edition
- Playground (LR)
- User Group response (LR)
- Memorial Hall (JM)
- Youth Groups list (LR)
- Dore Transport Group
- Recycling (MT)
Resolved
That this is noted
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14 |
Parish Website
The Clerk reported that web pages for public transport timetables are available for accessing through EH website. Information on how to set this up will be sought from website creator. As reported at last parish meeting a Ewyas Harold search does not find website. The Clerk will discuss this with website creator.
Resolved
That this is noted.
ACTION CLERK |
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The Meeting closed at 9.15pm |
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Chairman
Date |
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