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Present |
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Councillor Revd L Rickards in the chair
Councillor W Preece (Dulas)
Councillor Mrs E Overstall (Dulas)
Councillor P Jinman
Councillor D Harries
Councillor R Weaver
Councillor G Sprackling
Councillor J Middle
Councillor P Sheen (Rowlstone)
The Clerk
In attendance:
1 member of the public
PC Christine Griffiths (West Mercia Constabulary)
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1 |
Apologies for Absence
Councillors Mrs M Tovey, Mrs M Williams, Mrs J Addis
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2 |
Declaration of Interest
None declared |
3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 7th November 2006 were approved with the following amendments:
Item 4.8.3.1 Should include bullet point “EHGPC agrees to act as banker and sponsor for this project”
Item 4.8.3.2 Resolution should read “this is something for discussion in the future.”
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N.B |
Item 6 was discussed before other items in the presence of PC Christine Griffiths
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4.1 |
Artmarkers
Access path and sculpture are due to be installed by the middle of January. Father Nicholas has been kept informed of the developments. Written quotation for access path has been received and sent to HC for their approval. Final bill will be for £1,100 of which hopefully £1,000 will be paid through grant money.
Resolved
That this is noted
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4.2 |
Rowlstone Hall Lease
As agreed at December meeting lease length has been set at 999 years with annual rent fixed at £1.
Resolved
That Revd L Rickards sign the lease on behalf of EHGPC and that a signature is obtained from the Rowlstone Hall Committee together with the payment of the rent for 2007.
ACTION CLERK
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4.3 |
Christmas Lights
It was agreed that the people responsible for the lights within the village should be congratulated.
Resolved
That the Clerk should send a letter of thanks to the Events Committee
ACTION CLERK |
5 |
Recreation Ground
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5.1 |
Monthly Audit
- Extra bark is required in play area
- Sign on locked gate needs re-writing
- Two side panels missing from log platform
- Lock missing on septic tank
- Pot holes in car park
- Timber + nails to remove from car park
ACTION CLERK
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5.2 |
Play Area |
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5.2.1 |
Sub-committee report
5.2.1.1 |
People’s Millions
Play equipment companies have been approached and meetings scheduled as follows:
Komplan 15th December 2006. Some plans with prices have been received
Childscape 3rd January 2007
HAGS 4th January 2007
A fuller report on ideas for the play area with likely costings will be made at the February meeting
Resolved
That this is noted.
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5.2.1.2 |
Insurance
National Playing Fields Association have produced a publication on insurance and liabilities associated with playgrounds.
Resolved
That the Clerk should investigate the value of purchasing this booklet.
ACTION CLERK
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5.2.1.3 |
Teenagers Group
This group has been formed and has suggested the creation of a multi-goal wall with Astroturf.
Resolved
That the Football Club should be involved in such discussions.
ACTION EO |
5.2.1.4 |
Extra Community Space
The possibility of renting the field next to the Rectory was discussed.
Resolved
A letter should be sent expressing an interest in considering the potential use of this land.
ACTION EO + CLERK
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5.2.2 |
Grants
Clarification of available funds and dates of grants awarded
People’s Millions:
- Big Lottery will not pay VAT directly therefore have requested £10,000 advance to cover cash flow problems with VAT.
- VAT can be reclaimed monthly if greater than £100
- £58,750 needs to be identified against this award (£50,000 +£8,750VAT) so that full £50,000 can be received.
Awards for All:
- Extension approved until 29th June 2007
- £5,875 available (£5,000 + £875VAT)
Network Fund:
- Extension approved until end of June 2007
- £5,575 available (award made to Users Group therefore VAT not reclaimable)
SPF: Grant of £825 will only be available until March 2007
Total funds inclusive of VAT £70,200 not including SPF
Resolved
That this is noted
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5.2.3 |
Climbing Wall
Issues to consider if climbing wall is installed in the future
- Supervision not required up to 3metres providing suitable safety surface installed.
- Likely that planning permission will be required.
- Not a problem with insurance other than identifying value.
Resolved
That this is noted
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5.3 |
Dog Fouling
Under the Clean Neighbourhoods and Environment Act 2005 Parish Councils can take on extra powers such as issuing fixed penalty notices for such problems. In the April 2006 Minutes EHGPC agreed not to take up these extra powers therefore it is believed that responsibility still lies with Herefordshire Council. Signage is required so that the public are aware of actions that can be taken against them.
Resolved
That clarification and signage is requested from Herefordshire Council
ACTION CLERK |
6 |
Local Security Matters
The following issues were raised with PC Griffiths
Some concerns had been raised over youths gathering around Church porch. Crime prevention advice had been issued.
Police have been unable to link this with any named person.
- Recreation Ground Assault Nov 4th 2006
Police are still interviewing suspects.
Resolved
That, if possible, items for future meetings could be sent through the Clerk to the police so that they could be made aware of issues before the meeting.
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7 |
Correspondence
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Sender |
Content |
7.1 |
HC Adult + Community |
Herefordshire Trail – copy to Peter Overstall
154 mile circular walk part of which passes through Ewyas Harold. Managed jointly by HC and Ramblers Association.
Resolved
That the Clerk would ask the footpaths officer if a copy of this trail could be obtained.
ACTION CLERK
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7.2 |
HC Environment |
Temporary Speed Indicator Devices – The Clerk has registered an interest on behalf of EHGPC.
Resolved
That this is noted
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7.3 |
Mrs G Reece |
Letter identifying problems with Pontrilas to Ewyas Harold watercourse – Clerk has responded to letter and contacted Herefordshire Council. Despite remedial action being undertaken it is clear that major work is necessary to resolve this problem.
Resolved
That the Clerk contacts HC to clarify what future actions have been timetabled.
ACTION CLERK
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7.4 |
Big Lottery Fund |
New contact details |
7.5 |
Clare Wichbold HC |
Project Development Grant Follow-up - Clerk has responded
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7.6 |
HC Adult +
Community |
Information Sheet – Grants Available from Delegated Grants Team
Paperwork handed out at meeting
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7.7 |
HC Adult +
Community |
Village Retailer – Issue 20 November 2006 |
7.8 |
HC Adult +
Community |
BAGO Catalogue – Hand tools for litter |
7.9 |
HC Adult +
Community |
Becoming a Herefordshire Councillor |
7.10 |
HC Adult +
Community |
Application form for free litter picking equipment
Resolved
That EHGPC should request a pack
ACTION CLERK
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7.11 |
Local Works |
Campaign for the Sustainable Communities Bill
Resolved
That the Clerk should write and ask Paul Keetch MP to be present in the House on Friday 19th January to vote for this bill.
ACTION CLERK
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7.12 |
Glasdon |
Local Councils News-Sheet - Winter 2006/07 Edition |
7.13 |
Nominet |
Lapsed domain name reminder |
7.14 |
Moira Jenkins |
Herefordshire and Worcestershire Earth Heritage Trust
Paperwork handed out at meeting
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7.15 |
Nick Eynon |
Quotation for access path and seat to Artmarkers’ project
Resolved
That this was noted in item 4.1
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7.16 |
Big Lottery Fund |
VAT and People’s Millions award
Resolved
That this was noted in item 5.2.2
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7.17 |
Herefordshire Council |
Register of Electors 2007 – Clerk has responded
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7.18 |
Stephen O’Loughlin |
Acknowledgement of request for extension of Awards for All grant until 29/6/07
Resolved
That this was noted in item 5.2.2
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7.19 |
West Mercia Police |
Police service booklet 2007
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7.20 |
HALC |
Information Corner – 21.12.06
Copies to Councillors |
7.21 |
HALC |
NALC policy briefing P01-06 - VAT on mileage and internet purchases |
7.22 |
HALC |
NALC policy briefing P12-06 - Local Government and Public Involvement in Health Bill
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7.23 |
HALC |
Booking forms for:
Roles and Responsibilities – Saturday 27th January 9.30am
Footsteps – Wednesday 31st January 7pm
Procedures + Finance – Saturday 17th February 9.30am
Hall of Fame – Monday 19th February 7pm
Planning Overview and Climate Change Strategy - Wednesday 21st February 7pm
In the Hot Seat – Tuesday 6th March 7pm
Planning and Community Action – Saturday 10th March 9.30am
Information Overload – Tuesday 27th March 7pm
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7.24 |
HALC |
Discovering Lost Ways project – Wednesday 17th January 7pm |
7.25 |
HALC |
Nexus Programme – Funding for Community Groups
Paperwork handed out at meeting
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7.26 |
HALC |
West Midlands Regional Assembly – Speaking Out Issue 13 |
7.27 |
HALC |
Courtyard Centre - programme for January 2007 |
7.28 |
HALC |
Code of Conduct – Guidance on Dispensations
Resolved
That this is noted
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7.29 |
West Mercia Constabulary |
Golden Valley News Beat – December 2006
Copies to Councillors
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7.30 |
PC Griffiths |
Information on Youth Shelters
Paperwork to Councillor L Rickards |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in December
To be advised
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9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
456.33 |
Clerk stationery/office supplies |
£ |
8.36 |
Clerk postage |
£ |
14.95 |
Clerk travel |
£ |
16.86 |
HM Inland Revenue (PAYE £4.70, NI £5.07 employee £5.90 employer) |
£ |
15.67 |
Llancillo churchyard |
£ |
50.00 |
npower – electricity used to 21/12/06 |
£ |
61.44 |
Black Hill Computer Software – web hosting and domain renewal
[s137] |
£ |
95.50
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9.2 |
Balances as at 31/12/06 |
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NatWest Current account |
£ |
230.68 |
Unpresented cheques |
£ |
856.00 |
Cheques/cash to be credited |
£ |
39.00 |
NatWest Business Reserve |
£ |
673.27 |
Alliance + Leicester Current account |
£ |
1,011.62 |
Alliance + Leicester Deposit account |
£ |
17,660.74 |
Total cash assets
Consisting of: |
£ |
18,759.31 |
Precept funds |
£ |
6571.83 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
1114.98 |
Administration charge outstanding |
£ |
55.77 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
788.94 |
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£ |
-270.27 |
Parish Path Funds |
£ |
1,111.00 |
Parish Plan Funds |
£ |
771.75 |
Awards for All Grant |
£ |
5,000.00 |
Network Fund |
£ |
5,575.00 |
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9.3 |
Payments received
VAT reclaim |
£ |
867.79 |
Newsletter revenue (A Bevan) |
£ |
25.00 |
Newsletter revenue (C Finnie) |
£ |
14.00 |
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Resolved
That the financial statement is accepted and that payments should be made.
ACTION CLERK
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10 |
Planning
No applications were received
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11 |
Road Maintenance and Related Matters
11.1 |
Signs at Triangle
The majority of the permanent signs have been removed.
Resolved
That the Clerk would instruct the Lengthsman to remove and store any permanent signs still in place.
ACTION CLERK
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11.2 |
Dark Lane
Gully at junction of Dark Lane/School Lane needs clearing.
Resolved
That the Clerk would inform the Lengthsman.
ACTION CLERK
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11.3 |
Fallen Tree
A tree has fallen across the brook by the Church path.
Resolved
That Councillor G Sprackling would speak to the owners
ACTION GS
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11.4 |
Fedw Cottage - Rowlstone
Garden is suffering severe flooding and this may be due to the installation of undersize road drains
Resolved
That Clerk report this to HC
ACTION CLERK
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11.5 |
Cwm Dulas Hill
Drain now totally blocked and the road surface is being washed away.
Resolved
That Clerk re-report this to HC
ACTION CLERK
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11.6 |
Traffic Calming
The agreed actions in the summer are still to be carried out
Resolved
That the Clerk should write to Andrew Lee Jones of Herefordshire Council to check on progress
ACTION CLERK
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12 |
Footpaths
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12.1 |
Parish Footpaths Officer (PFO)
PFO will be attending training session on Friday January 5th
Resolved
That this is noted.
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12.2 |
Parish Footpaths Map
Amended map will be returned on January 3rd and final version will be presented to EHGPC at the February meeting.
Resolved
That this is noted.
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13 |
Parish Website
Articles for website
- Footpath map if able to be scanned.
- Sticks in the Flicks new season of films (Next screening The Queen on 11/1/07 at 7.30pm in the MH)
ACTION EO
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14 |
Newsletter
14.1 |
Timetable
Four issues per year appearing March, June, September and December
Resolved
That this is noted
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14.2 |
Content for Next Issue
- Artmarkers Project - AS
- Dog Fouling - PJ
- Green Column –EO to enlist volunteer
- People’s Millions update - EO
- Precept - DH
- MH Development – JM to ask Carol Jenkins
- Flicks in the Sticks – DH
Resolved
That this is noted
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15 |
Items for Future Discussion
15.1 |
Flooding Problems in Ewyas Harold
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15.2 |
Connection of Pavilion to Main Sewer
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The Meeting closed at 9.20pm |
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Chairman
Date
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