|
Present |
|
Councillor Revd L Rickards in the chair
Councillor D Harries
Councillor J Middle
Councillor W Preece (Dulas)
Councillor G Sprackling
Councillor Mrs J Addis
Councillor Mrs M Tovey
Councillor P Jinman
Councillor Mrs M Williams (Rowlstone)
Councillor P Sheen (Rowlstone
The Clerk
In attendance:
Mr Mark Ponting (Item 4.3) and 2 members of the public
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1 |
Apologies for Absence
Councillors Mrs E Overstall, P Jinman
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2 |
Declaration of Interest
None declared
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3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 6th June 2006 were approved without amendment
|
4.1 |
Artmarkers
Drawings of proposed artworks have been completed and will be on display in the Church from the 14th – 20th July. Residents will then be asked to vote on the design and location.
Resolved
That this is noted.
|
4.2 |
Councillor Vacancy
Notices for the vacancy in Llancillo have been posted but as yet no interest has been expressed.
Resolved
That this is noted. |
4.3 |
Herefordshire UDP – Flood Plan Map 17 (Ewyas Harold)
Mr Mark Ponting gave a brief presentation of the appeal led by himself and others into the identification of properties and land in postcode HR2 0ES as being in an area designated as being prone to flooding. The inspector supported the appeal and requested that the 10 year plan (UDP) be altered to indicate that this area does not suffer from flooding. (Before this can take place the UDP has to be adopted by HC and then after a statutory period which expires in March 2007 the Environment Agency (EA) can make the required changes to this designation.)
Mark reported that there are still other observations that need acting upon:
- The bridge near the surgery should be improved (presently 50% undersized to cope with flood waters)
- Additional highway gullies are required and improved culverting leading towards Pontrilas.
- Foul sewer capacity should be improved
- Present land previously scheduled for development but then withdrawn by the planning department should be re-instated.
Resolved
That the Clerk should write to HC identifying areas that will have a cost implication on future road budgets and that the Clerk should write to the local MP and HC to highlight the problems associated with withdrawn developments and the need for the EA to change incorrect designations.
ACTION CLERK
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4.4 |
Access to Ewyas Harold Common
Councillor Mrs E Overstall attended the Southern Area Planning sub-committee meeting as agreed by EHGPC and informed the committee that the Parish Plan showed evidence that residents were concerned about increasing numbers of cars along rural roads and pointed out that the proposed car park meant that people from Ewyas Harold would be obliged to make a round trip of eight miles by car.
Car Park plans approved by planning sub-committee.
Mr John Roger has now applied under section 194 to the Secretary of State.
Resolved
That this is noted.
|
4.5 |
Planning Procedures
The committee is still trying to arrange a meeting.
Resolved
That this is noted
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5 |
Recreation Ground
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5.1 |
Monthly Audit
- Extra bark required in play area (Clerk has asked Martin Roper to look into this)
- Continuing vandalism to slats of play area fence
- Seat has been damaged with saw
- Attempt to cut swing seats with saw
- Glass shards near bin by pavilion
- Litter by picnic table
- Rubbish has been thrown over fence into stream area
- Unlocked toilet is dirty
Martin Roper has washed the outside of the pavilion
Quotation has been requested from Mr Tim Howells for the paintwork.
Quotation of £50 for replacement car park sign has been obtained
Resolved
Clerk to place order after confirming that this price includes attachment bracket.
ACTION CLERK
Councillor G Sprackling reported the continuing concern with vandalism, noise, litter and drinking on the ground. Councillor Revd L Rickards also highlighted the problem of youths driving vehicles across the field.
At this point the Chair allowed Mr F Green to express his concerns over the possible problems associated with the proposed improvements to the Football Club facilities. Councillor Revd L Rickards pointed out that at this stage the Football Club had to still to produce plans which would require planning permission, and as such there would be opportunities for objections to be raised with the Herefordshire County Planning Department.
Resolved
That this is noted
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5.2 |
Play Area
5.2.1 |
Roundabout
The rotarider has now been repaired and re-installed.
Resolved
That this is noted.
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5.2.2 |
Grants
- Network fund grant of £5,575 towards safety surfacing has now been received. Unlikely to fund play equipment as well as safety surface this year.
- The Network Fund is happy for EHGPC to wait for the short listing results of the People’s Millions Lottery before putting the safety surface down. However, if unsuccessful with this latest application the Council should put the surface down without delay.
- Network Fund encourages the formation of another group to apply for something unrelated to the children’s play area. Proposals have to be for benefit of under 19 year olds
Suggestions:
- Cricket team to apply for new nets
- Wall to kick balls against with netball/basketball ring attached
- Climbing wall
- All weather path around perimeter
- Grants are being sought by the Football Club to fund their proposed improvements
Resolved
That this is noted
|
5.2.3 |
User Group
Councillor D Harries reported that extra members have been recruited to this group
Resolved
That this is noted |
5.2.4 |
Insurance Cover
Insurers have confirmed that they need to be informed of the value of the new surface.
The cover for existing play equipment currently stands at £7,000
Resolved
That the Clerk would provide valuation of play equipment for next Parish Meeting.
ACTION CLERK |
5.2.5 |
Embankment Slide
Order has been placed with Sutcliffe Play with expected installation in second half of July. Costs of £2,543 will mean only £191 left in capital projects fund.
Resolved
That this is noted and that the Clerk should confirm the work with the installer.
ACTION CLERK |
|
5.3 |
Access to Neighbouring Land
- Planks allowing access across existing fences have been removed.
- Football and Cricket Clubs have been informed of access restrictions
Resolved
That this is noted
|
5.4 |
Litter Bin
The extra bin has now been installed next to the picnic area
Resolved
That the situation with litter would be monitored to assess whether a second bin should be installed when funds were available.
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5.5 |
Pavilion Hire
Ewyas Harold Pre-School have requested the use of the pavilion for their sports day on 20th July
Resolved
That permission should be granted.
The Clerk has received a courtesy call from Mrs Julie Lowe re a planned family birthday party on the Recreation Ground on 3rd September
Resolved
That this is noted
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6 |
Local Security Matters
Other than those items mentioned in 5.1 there were no issues raised under this section.
Resolved
That the Clerk would continue to liaise with the CSO and highlight the needs of maintaining a visible police presence in the village.
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7 |
Correspondence
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|
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Sender |
Content |
7.1 |
HC Environment |
Provision of sandbags 2006/2007
Paperwork to Councillor G Sprackling
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7.2 |
SLLC |
Notice of formation of Herefordshire branch
|
7.3 |
Herefordshire Partnership |
Launch of Community Strategy for Herefordshire – Meeting 27th June 2006 (duplication of paperwork received in May)
|
7.4 |
HC Environment |
Herefordshire UDP – Notice of Inspector’s report
Resolved
That this was noted in item 4.3
|
7.5 |
Mr F Green |
Request for paperwork associated with request by EHFC to improve changing facilities
Resolved
That this was noted in item 5.1
|
7.6 |
HC |
Partners for Social Enterprise – Annual Conference 28th June 2006
|
7.7 |
Herefordshire Partnership |
Older People’s Strategy Consultation Event -13th July 2006 (Poster)
|
7.8 |
Herefordshire Voluntary Action |
Voluntary Organisation Survey
|
7.9 |
SLLC |
Welsh Conference - 14th September 2006
|
7.10 |
Land Registry |
Registration documents for Rowlstone Village Hall
Resolved
That this is noted
|
7.11 |
Mark Ponting |
Letter re Flood Map 17 (Ewyas Harold)
Resolved
That this was noted in item 4.3
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7.12 |
HC Adult + Community |
Public Transport Timetables
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7.13 |
HC Adult + Community |
Highways Maintenance Plan update
Footways maintenance will take place this summer in Callowside, Vicarage Close and Olde Shoppe Lands. Councillor Mrs M Tovey reported that this is would be good time for residents to request work such as kerb lowering as the labour costs will be borne by Herefordshire Council
Resolved
That this is noted
|
7.14 |
HC Adult + Community |
HC Forward Plan (1st July – 31st October)
|
7.15 |
HC Adult + Community |
HC Public Meetings (16th June – 8th August)
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7.16 |
HC Adult + Community |
Introduction for the Walking for Health Co-ordinator
|
7.17 |
HC Environment |
Statement of Community Involvement – Submission Draft (email)
This sets out how Herefordshire Council will involve communities in the planning process. Comments on the draft are invited before 24th July 2006. Details have been posted on the Parish Notice Board and further information is available on HC’s web site.
Resolved
That this is noted
|
7.18 |
HC Adult + Community |
Museum on the Move 2006
Paperwork to Councillor D Harries
|
7.19 |
Brian Edwards |
National Vine Collection – Open Weekend 2nd – 3rd September 2006
Paperwork to Councillors |
7.20 |
SLCC |
Herefordshire Branch Meeting – 18th September 2006
|
7.21 |
John Rogers |
Copy of notice to apply for EH Common car park under section 194
Resolved
That this was noted in item 4.4
|
7.22 |
SLCC |
National Conference 20th October -22nd October 2006
|
7.23 |
HALC |
Information Corner – 28.6.06
Copies to Councillors
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7.24 |
HALC |
Training Courses 2006/2007
Copies to Councillors
|
7.25 |
HALC |
Courtyard Hereford – July Box Office Listings |
7.26 |
|
Clerks & Councils Direct – July 2006 Issue 46 |
7.27 |
SLCC |
Greater Gwent Branch Agenda 14th July 2006 |
7.28 |
West Mercia Constabulary |
Golden Valley News Beat – May/June 2006-07-06
Copies to Councillors with minutes |
|
|
|
8 |
Lengthsman Scheme |
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|
8.1 |
Lengthsman work undertaken in End of May/June.
Date |
Work |
Hours |
26/5/06 |
Trim trees in brook by the shop
Clear graffiti
Check and clear gullies |
240/60 |
26/5/06 |
2 tins graffiti remover |
|
3/6/06 |
Verge cutting. MH to A465 AND Rec Ground |
180/60 |
8/6/06 |
Verge cutting. Priors Field and Gilberts Wood |
30/60 |
12/6/06 |
Grass cutting on bank by telephone kiosk |
45/60 |
12/6/06 |
15 litres of weed killer in village centre |
|
15/6/06 |
15 litres of weed killer. School Lane and roundabout |
|
22/6/06 |
Verge cutting. Gilberts Wood + Vicarage Close
Remove tree in Priors Field |
45/60 |
22/6/06 |
15 litres of weed killer in Vicarage Close |
|
23/6/06 |
Grass cutting around Rec Ground |
|
30/6/06 |
Verge cutting. Elmbridge, Trappe House, Chapel Bank, Forge Garage, Church Lane, School Lane, Abey DoreRoad. Clear signs |
525/60 |
30/6/06 |
1 tin of graffiti remover |
|
|
TOTAL |
1065/60 |
Resolved
That this is noted and approved
|
9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
456.33 |
Clerk stationery/office supplies |
£ |
47.52 |
Clerk postage |
£ |
12.20 |
Clerk travel |
£ |
33.73 |
HM Inland Revenue (PAYE £4.70, NI £5.07 employee £5.90 employer) |
£ |
15.67 |
Transfer from NatWest to A+L deposit account |
£ |
6,000.00 |
Npower – electricity for pavilion up to 27th June 2006 |
£ |
124.77 |
Herefordshire Jarvis Services – June Roadsweep |
£ |
70.50 |
Mrs E Overstall (Artmarkers expenses) [s137] |
£ |
6.93 |
Martin Roper – Lengthsman work in June |
£ |
334.51 |
Martin Roper – Waste collection in June |
£ |
83.64 |
Martin Roper – Grass cutting around play area |
£ |
31.72 |
Martin Roper – Various as requested through monthly audit |
£ |
23.79 |
Martin Roper – Litter bin plinth (materials and labour) |
£ |
56.13 |
Martin Roper – Installing litter bin and cleaning pavilion |
£ |
63.45 |
|
|
|
|
9.2 |
Balances as at 27/6/06 |
|
NatWest Current account |
£ |
1,084.75 |
Unpresented cheques |
£ |
1,550.92 |
Cheques/cash to be credited |
£ |
nil |
NatWest Business Reserve |
£ |
7,844.83 |
Alliance + Leicester Current account |
£ |
1,853.87 |
Alliance + Leicester Deposit account |
£ |
12,217.74 |
Total cash assets
Consisting of: |
£ |
21,459.87 |
Precept funds |
£ |
8,567.83 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
2,299.95 |
Administration charge outstanding |
£ |
167.25 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
2,397.99 |
|
£ |
264.29 |
Parish Path Funds |
£ |
1,200.00 |
Parish Plan Funds |
£ |
852.75 |
Awards for All Grant |
£ |
5,000.00 |
Network Fund |
£ |
5,575.00 |
|
|
|
|
9.4 |
Payments received
Network Fund Award (Safety surfacing) |
£ |
5,575.00 |
|
|
|
|
|
Resolved
That the financial statement is accepted and that payments should be made.
|
10 |
Planning |
10.1 |
Application number DCSW2006/1709/N
|
|
Site: |
Pontrilas Timber and Builders Merchants Ltd., Pontrilas, Herefordshire. HR2 0BE |
Description: |
Clean renewable energy, biomass power generation plant. |
Application type: |
Waste |
Applicant: |
Pontrilas Renewable Energy Ltd., Registered Office,
1 Merton Mansions, Bushey Road, London SW20 8DQ
|
|
|
Resolved
That, following a site visit, EHGPC has no objections to this application.
(plans viewed prior to meeting)
|
10.2 |
Application number DCSW2006/1783/L and DCSW2006/1781/F
|
|
Site: |
Vroe Farm, Rowlstone, Pontrilas, Herefordshire. HR2 0HF |
Description: |
Two and single storey extensions to existing farmhouse with alterations to farmhouse. |
Application type: |
Listed Building Consent and Full
|
Applicant: |
AWM Ling, Vroe Farm, Rowlstone, Pontrilas, Herefordshire. HR2 0HF
|
|
|
Resolved
That EHGPC has no objections to this application.
(plans viewed prior to meeting)
|
10.3 |
Application number DCSW2006/1808/F
|
|
Site: |
Vroe Farm, Rowlstone, Pontrilas, Herefordshire. HR2 0HF |
Description: |
Extensions to existing farm buildings. Extension to bund |
Application type: |
Full
|
Applicant: |
AWM Ling, Vroe Farm, Rowlstone, Pontrilas, Herefordshire. HR2 0HF
|
|
|
Resolved
That EHGPC has no objections to this application.
(plans viewed prior to meeting)
|
10.4 |
Application number DCSW2006/1518/S
Agricultural and Forestry Buildings and Operations
Planning Permission is Required |
|
Site: |
Vroe Farm, Rowlstone, Pontrilas, Herefordshire. HR2 0HF |
Description: |
Extensions to existing agricultural buildings for livestock, straw and manure storage. Extension of bund.
|
|
|
Resolved
That this noted
|
10.5 |
Application number DCSW2006/0956/F
Notification of Planning Permission |
|
Site: |
‘Cwm Hill Entrance’ Abbeydore, Ewyas Harold Common, Ewyas Harold, Herefordshire. HR2 0AB |
Description: |
Formation of parking area
|
|
|
Resolved
That this noted
|
10.6 |
Application number DCSW2006/1289/RM
Refusal of Approval of Reserved Matters |
|
Site: |
Landadjacent to Temple Bar Inn, Ewyas Harold, Herefordshire. HR2 0EU |
Description: |
Proposed erection of two semi-detached dwellings |
|
|
|
|
Resolved
That this noted
|
11 |
Road Maintenance and Related Matters
11.1 |
Potholes/Drainage on Dulas Mill to Abbey Dore Road
This work has now been completed but HC have been informed that some of the drainage improvements may need protecting from traffic.
Resolved
That this is noted
|
11.2 |
Pudding Street Drain
This work has now been completed
Resolved
That this is noted
|
11.3 |
Drains near Little Walk Mill Farm
The improvement works agreed with HC in 2005 have still to be undertaken and have been re-reported to HC.
Resolved
That this is noted
|
11.4 |
Ewyas Harold to Dulas
Councillor W Preece reported that the drainage problem outside Dulas Church has been resolved but that 200 yards towards EH the ditching is unable to contain the field drainage in wet weather.
Resolved
That the Clerk would report this to HC
ACTION CLERK |
11.5 |
Abbey Dore Road
It has been confirmed that the road outside DC Smith’s floods during heavy rain.
Resolved
That the Clerk would report this to HC
ACTION CLERK
|
11.6 |
Rowlstone Village Centre
The Give Way road markings are still to be repainted.
Resolved
That the Clerk would report this to HC
ACTION CLERK |
11.7 |
Rowlstone Ditching
Councillor Mrs M Williams reported that the silt/rubbish taken from ditches would in the future require removal as there was insufficient space on the side of these narrow lanes.
Resolved
That this is noted
|
|
12 |
Footpaths
|
|
12.1 |
Parish Footpaths Officer (PFO)
No report was received this month.
Resolved
That this is noted
|
12.2 |
Parish Footpaths Map
Gelder Printing has been approached to provide a quote for an A3 folded map available in CD format. There are still some issues to resolve as per content of back page (Country code, EH information) and a picture for front cover. Footpaths Officer will discuss these with printer.
Resolved
That this is noted.
|
|
13 |
Parish Newsletter
The draft content of the Newsletter was agreed.
Resolved
That the printer would be instructed to publish the July Newsletter with minor typos corrected
ACTION CLERK
|
14 |
Parish Website
There were no issues raised under this section
|
|
The Meeting closed at 8.45pm |
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Chairman
Date |
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