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Present |
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Councillor P Sheen in the chair (Rowlstone)
Councillor Mrs E Overstall (Dulas)
Councillor R Weaver
Councillor R Mailes
Councillor Mrs J Addis
Councillor W Preece (Dulas)
Councillor Mrs M Bradley
Councillor D Harries
The Clerk
In attendance:
1 member of the public and Richard Baker (First Responder)
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1 |
Apologies for Absence
Councillors J Middle, G Amey, P Jinman
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2 |
Declaration of Interest
Councillor R Mailes declared an interest in items 5.2 and 5.3
Councillor Mrs J Addis declared an interest in item 7.19
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3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 5th June 2007 were approved without any amendments. It was noted however that in 5.6.1 the opening of the play area was postponed until 28th June.
Carried unanimously
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4.1 |
First Responder Scheme
Richard Baker gave a brief presentation of his role as First Responder for Golden Valley. The main points were:
- Single-handed voluntary scheme founded 7 years ago
- Covers an area served by both West Midlands and Wales ambulance services
- Deals with approximately 4 calls per week
- Contacted via pager activated through 999 service
- Target is to reach life-threatening incidents within 8 minutes
- Financial support almost non-existent
- Willing to offer training to local groups/individuals on basic life support
- Ideally Ewyas Harold requires 8 such volunteers to provide a 24 hour service
Resolved
That EHGPC would seek to promote this scheme through Newsletter and website.
ACTION ALL
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4.2 |
Bus Shelter
Councillor J Middle will give a report at the August meeting
Resolved
That this is noted
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4.3 |
Traffic Calming
Herefordshire Council have informed the Clerk that a local transport plan needs to be in place before any school can be considered for traffic calming measures
Resolved
That the Clerk passes on this information to EH Primary School
ACTION CLERK |
4.4 |
Caravans – Great Walk Mill
The Clerk has been informed that Andrew Prior (HC Planning) is aware of these caravans and is happy that they are not contravening any planning rules
Resolved
That this is noted
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4.5 |
Yew Tree – Prill Road Bridge
The Clerk has been informed that HC have agreed to take the necessary actions to address the safety issues. Mr B Wells has thanked EHGPC for their help in resolving this problem
Resolved
That this is noted
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4.6 |
Flooding Problems in Ewyas Harold
The Clerk read out a copy of the letter Mrs G Reece sent to HC highways dept. which highlighted the ongoing problems with drainage along B4347 from Pontrilas. These problems were minuted in March 2007 as being related to drainage from house frontages being served by pipes of different bores and at different levels. The question of responsibility has been the sticking point over attempting to resolve this issue. It was noted that in the recent rains manhole covers were being lifted, and hence there was a concern over contamination with sewage.
Resolved
That the Clerk would write to HC and Welsh Water asking that a solution is sought for this ongoing problem.
ACTION CLERK
That the Clerk would ask Mr Mark Ponting if he would be willing to provide advice to EHGPC.
ACTION CLERK
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4.7 |
Clerk’s Contract
Amendments were discussed in line with national guidelines and all were approved except for the alteration in periods of notice.
Resolved
That amended contract would be presented at August meeting for final approval.
ACTION CLERK
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5 |
Recreation Ground |
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5.1 |
Monthly Audit
- Play area fence in poor order and gates do not close automatically.
- Dog fouling sign removed.
- Car park sign is still missing
- Main gate post is rusting away at base.
- Slide needs additional rubber matting at top of mound.
- Games panel has been vandalised with knife
- Talk tubes has areas of chipped paint
- Spring mobiles covered in oily substance
- Stepping logs are not securely attached
- Roundabout has areas of chipped paint
- New seats showing signs of rust
- Safety surface not flush around roundabout
- Small quantity of litter around toilet area
- Sign on locked gate needs replacing
Resolved
- That the Clerk would arrange for any corrective work to be undertaken.
ACTION CLERK
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5.2 |
Football Club – Drainage Improvements
Following a site meeting on June 8th the following was agreed:
- Trench to be dug approximately 1 metre out from pavilion filled with pea gravel, locked into existing land drain and re-turfed.
- Trench to be dug along the side of the football ground from half –way line to site of old lime tree. This will be filled with pea gravel, re-turfed and two land drains will take the run off to the brook
- At the site of the old lime tree the bank will be shaved and re-grassed to bring it level with the football pitch.
The Clerk has received copies of 3 quotes obtained by EHFC for the above work and a request has been made for financial help from EHGPC. F
Resolved
That the work should be billed to EHGPC and agreement reached over the level of repayment to be requested from the Football Club.
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5.3 |
Football Club – Touchline barriers
It was agreed that, at EHFC’s expense, temporary barriers would be installed along both touchlines so that these could be removed in the close season and for grass cutting
Resolved
That this is noted
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5.4 |
Notice Board
The site of the new notice board was discussed.
Resolved
That this should be sited inside the Recreation Ground to the right of the main entrance gate.
ACTION CLERK
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5.5 |
Vehicle Access
Vehicles have again been causing damage by driving across the Recreation Ground.
Resolved
That costings for suitable barriers should be obtained so that these could be considered as a capital expense for 2008
ACTION CLERK
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5.6 |
Car Park
It was noted that the surface was in need of repair.
Resolved
That the Clerk should obtain quotes for this work so that it could be considered as a capital expense for 2008.
ACTION CLERK |
5.7 |
Play Area
5.7.1 |
Official Opening
This took place at 10.30am on 28th June 2007. The meeting was shown photographs of the event by Councillor D Harries.
Resolved
That this is noted.
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5.7.2 |
Fencing
The picket fencing is becoming very dilapidated and requires extensive repairs or replacing.
Resolved
That the Clerk would obtain quotations for replacement fencing.
ACTION CLERK
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5.7.3 |
Insurance Amendments
The new play area/surface has now been added to EHGPC’s policy.
Resolved
That this is noted
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5.7.4 |
Safety Surfacing
To include the fleck, the area around the roundabout has had an extra layer of wet-pour added and the surface is now proud from the rest of the play area. Hags Play has been informed of this problem.
Resolved
That this is noted
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5.7.5 |
Contractor’s Site Debris
The contractors failed to leave the Recreation Ground in an acceptable state after they had finished the installation work.
- Unused bags of wet-pour granules which were subsequently thrown around the field/gazebo/play area
- Drums of hazardous chemicals left on site
- Failure to remove broken safety fencing
- Failure to clean up car park
- Failure to arrange collection of storage container
The major items have now been collected but Martin Roper, (for which the Clerk and Council are grateful), had to clean up the site to make it presentable for the opening day. His bill for this work will be sent to Hags Play
Resolved
That this is noted |
5.7.6 |
Vandalism
The seating in the gazebo has already been vandalised
Resolved
That the Clerk would ask Advanced Joinery to supply a replacement slat.
ACTION CLERK
The stepping stones have been removed. HAGS Play has agreed to refit these as they were not installed correctly.
Resolved
That this is noted
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5.7.7 |
Signage
A suggestion was received from Mr John Hooks for suitable signage to identify recommended age use and behaviour in the play area.
Resolved
That this would be reviewed after the receipt and installation of the sign to be provided by Hags Play.
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6 |
Local Security Matters
The issues of vandalism around the Recreation Ground were minuted under that section
The Clerk read out Mr Richard Lloyd’s email which highlighted the acts of vandalism that have occurred around Brook House:
- Garden wall pushed over
- Section of fence destroyed
- Chimney pot smashed
- Outside light broken
Resolved
That the Clerk should remind the police of their open invitation to all Council meetings but specifically invite them to the August meeting.
ACTION CLERK
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7 |
Correspondence
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Sender |
Content |
7.1 |
NALC |
Governance + Accountability – A Practitioner’s Guide |
7.2 |
Community First |
Membership renewal 2007 |
7.3 |
1St Class Enterprises |
Balloon release brochure/instructions |
7.4 |
HC Corporate |
Acknowledgement of election forms submission
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7.5 |
EHFC |
Request for copies of pavilion utilities bills |
7.6 |
Univ Glos |
Clerks’ Training courses
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7.7 |
HC Adult + Community |
Post Office closure update
Resolved
That this is noted
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7.8 |
Glasdon |
Equipment brochure |
7.9 |
Jesse Norman |
Post Office Campaign
Resolved
That this is noted
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7.10 |
Herefordshire PCT |
Consultation on future of public services – Peterchurch Fire Station 10th July 2007 at 7.30pm
Resolved
That this is noted
|
7.11 |
HC Environment |
Traffic Calming – Ewyas Harold
Resolved
That this was noted in item 4.3
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7.12 |
SLCC |
Greater Gwent Branch Agenda 6th July 2007 |
7.13 |
Hags Play |
Site Completion + Handover Certificate |
7.14 |
Mrs G Reece |
Correspondence re flooding in Ewyas Harold
Resolved
That this was noted in item 4.6
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7.15 |
Herefordshire Partnership |
Local Compact |
7.16 |
Isabelle Devereux |
Website, Lengthsman, Footpaths and Annual Meeting (email)
The suggestion of greater involvement through expanding the nature of the annual parish meeting to include presentations etc. was noted but it was seen as being difficult to manage other than on a separate evening due to the high workload associated with being a group parish.
Resolved
That the annual meeting should continue in its present form
Resolved
That the other issues were noted under their relevant agenda headings. |
7.17 |
Herefordshire Partnership |
Reminder of Local Compact presentation Fri 6th July |
7.18 |
Allianz Cornhill |
Amended insurance policy
Resolved
That this was noted in item 5.7.3
|
7.19 |
Jean Addis |
EHPCC request for grant towards upkeep of churchyard
Resolved
That the existing level of grant payment should be made immediately and that the request for an increased award should be considered at the annual precept setting.
|
7.20 |
HAGS Play |
Installation documentation pack |
7.21 |
SLCC |
National Conference October 2007 |
7.22 |
Jesse Norman |
Confirmation of public meeting re Post Office closures – 6.30pm July 5th 2007
Resolved
That this is noted |
7.23 |
SLCC |
Welsh Conference 12th September 2007 |
7.24 |
Richard Lloyd |
Report on vandalism around Brook House
Resolved
That this was noted in item 6
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8 |
Lengthsman Scheme |
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|
8.1 |
Lengthsman work undertaken in June
Date |
Work |
Hours |
02/06 |
Cutting verges MH to A465 |
150/60 |
06/06 |
Cutting verges Trappe House, Elmbridge and spray Callowside |
210/60 |
06/06 |
15 litres of spray Callowside |
|
07/06 |
15 litres of spray Kiosk + Recreation Ground car park |
|
09/06 |
Verge cutting A465 entrance |
45/60 |
11/06 |
Grass cutting Rabbit Lane |
45/60 |
14/06 |
Verge cutting Gilberts Wood and Priorsfield |
30/60 |
14/06 |
Clear and straighten signs Dark Lane and Abbey Dore Road |
30/60 |
19/06 |
Clear drain opposite Forge Garage and spray Elmdale |
30/60 |
|
7 litres of spray |
|
21/06 |
Cut Church verge in Priorsfield |
25/60 |
22/06 |
Verge cutting Chapel Bank, Forge Garage and roundabout |
225/60 |
28/06 |
Verge cutting Gilberts Wood and Priorsfield |
30/60 |
29/06 |
Clear storm debris. Check, clear and rod drains/culverts |
660/60 |
|
TOTAL |
1480/60 |
Resolved
That this is noted and approved |
8.2 |
Extra Work
Not discussed at meeting but raised in email from Isabelle Devereux
- Consider including pedestrian entrance at lower end of Elmdale.
|
9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
481.62 |
Stationery/Office Expenses |
£ |
36.10 |
Clerk postage |
£ |
11.76 |
Clerk travel |
£ |
25.30 |
HM Inland Revenue (PAYE £5.80 NI £6.48 employee £7.54 employer) |
£ |
19.82 |
Community First membership renewal 2007 |
£ |
38.00 |
C Stanley Jones – Playground banner (s137) |
£ |
37.60 |
1st Class Enterprises – Balloon race (s137) |
£ |
86.04 |
Brian Ball – Improvements to fencing around play area |
£ |
180.42 |
Brian Ball – Repairs to Recreation entrance gate + weed beds |
£ |
60.00 |
Transfer from NatWest to Alliance + Leicester |
£ |
8,000.00 |
Allianz Cornhill – additional premium following playground amendments |
£ |
456.75 |
Martin Roper – Play area clean up (To be re-billed to HAGS) |
£ |
132.00 |
Martin Roper – Waste collection June |
£ |
80.00 |
Martin Roper – Grass cutting in Recreation Ground |
£ |
70.11 |
Martin Roper – Lengthsman work June |
£ |
436.72 |
HJS – Road sweep June |
£ |
70.50 |
Ice-lollies for playground opening (s137) |
£ |
72.60 |
EHPCC – Churchyard upkeep 2007 |
£ |
400.00 |
|
9.2 |
Balances as at 25th June 2007
NatWest Current account |
£ |
788.17 |
Unpresented cheques |
£ |
0.00 |
Cheques/cash to be credited |
£ |
15.00 |
NatWest Business Reserve |
£ |
10,278.73 |
Alliance + Leicester Current account |
£ |
620.14 |
Alliance + Leicester Deposit account |
£ |
20,881.09 |
Total cash assets
Consisting of: |
£ |
31,583.13 |
Precept funds |
£ |
9168.12 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
1,672.46 |
Administration charge outstanding |
£ |
167.25 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
1756.47 |
|
£ |
251.26 |
Parish Path Funds |
£ |
736.00 |
Parish Plan Funds |
£ |
852.75 |
Awards for All Grant |
£ |
5000.00 |
Network Fund |
£ |
5575.00 |
People’s Millions |
£ |
10,000.00 |
|
|
Resolved
That the financial statement is accepted and that payments should be made.
Carried unanimously
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10 |
Planning |
10.1 |
Application number DCSW2006/1755/F
|
|
Site: |
Upper Cefn Farm, Bacton, Herefordshire. HR2 0JJ |
Description: |
Proposed new livestock housing/fodder storage building |
Application Type: |
Full |
Applicant |
Helen Bufton, Upper Cefn Farm, Bacton, Herefordshire. HR2 0JJ
|
Resolved
That EHGPC has no objections to this application (plans viewed prior to meeting)
Comments: This location is outside the settlement boundary and has a potentially negative impact on landscape setting
|
10.2 |
Application number DCSW2006/1539/F
Amended Plans |
|
Site: |
Hafod, Ewyas Harold, Herefordshire. HR2 0JB |
Description: |
Removal of conservatory to be replaced with two storey extension |
Application Type: |
Full |
Applicant |
Ian + Isla McNeil, Hafod, Ewyas Harold, Herefordshire. HR2 0JB
|
Resolved
That EHGPC has no objections to this amended application (plans viewed prior to meeting)
|
10.3 |
Application number DCSW2007/1300/F
Notification of Planning Permission |
|
|
Site: |
Penna Park, Pontrilas, Herefordshire. HR2 0DL |
Description: |
Timber garage
|
Resolved
That this is noted.
|
10.4 |
Application number DCSW2007/1755/F
Amended plans |
|
|
Site: |
Upper Cefn Farm, Bacton, Herefordshire. HR2 0JJ |
Description: |
Proposed new livestock housing/fodder storage building |
Application Type: |
Full |
Applicant |
Helen Bufton, Upper Cefn Farm, Bacton, Herefordshire. HR2 0JJ
|
Resolved
That EHGPC has no objections to this amended application
|
10.5 |
Application number DCSW2007/2050/F
|
|
|
Site: |
Shop Barn, Pwll-y-Hunt, Pontrilas, Herefordshire. HR2 0HF |
Description: |
Construction of garage/workshop building to accompany shop barn |
Application Type: |
Full |
Applicant |
Mr D Elkerton, Shop Barn, Pwll-y-Hunt, Pontrilas, Herefordshire. HR2 0HF
|
Resolved
That EHGPC has no objections to this application
Comments: It was noted that this proposed development is in the cartilage of a listed building.
|
10.6 |
Application number DCSW2007/2029/L
|
|
|
Site: |
Shop Barn, Pwll-y-Hunt, Pontrilas, Herefordshire. HR2 0HF |
Description: |
Construction of garage/workshop building to accompany shop barn |
Application Type: |
Listed Building Consent |
Applicant |
Mr D Elkerton, Shop Barn, Pwll-y-Hunt, Pontrilas, Herefordshire. HR2 0HF
|
Resolved
That EHGPC has no objections to this application
Comments: It was noted that this proposed development is in the cartilage of a listed building.
|
10.7 |
Application number DCSW2007/2033/F
|
|
|
Site: |
Ewyas Harold Primary School, Ewyas Harold, Herefordshire.
HR2 0EY |
Description: |
Single storey extension to provide additional teaching space |
Application Type: |
Full |
Applicant |
Herefordshire Council, Ewyas Harold Primary School, Ewyas Harold, Herefordshire. HR2 0EY |
Resolved
That EHGPC has no objections to this application
|
10.8 |
Planning Template
Through the Clerk, Councillor P Jinman raised the issue of the template requiring a site visit for agricultural building planning applications, as they would mostly fall outside the settlement boundary. It was felt that this might be a good thing to look more closely at such developments
Resolved
That his item should be moved to the August meeting for further discussion
|
11 |
Road Maintenance and Related Matters
11.1 |
Dog Kennel
The dog kennel originally kept outside the Dog Inn by a previous landlord has now been moved away from this site.
Resolved
That the Clerk writes to the current landlord to inform him that, unless he would like to take ownership, the item will be disposed of as it is now constitutes an obstruction on the highway.
ACTION CLERK
|
11.2 |
Pothole – Great Walk Mill
A large pothole has formed at the entrance to Great Walk Mill.
Resolved
That the Clerk reports this to HC
ACTION CLERK
|
11.3 |
Trees in Brook Retaining Walls
Several trees are now growing in the brook retaining walls within the centre of Ewyas Harold and are undermining the stability of these walls.
Resolved
That the Clerk reports this to HC
ACTION CLERK
|
11.4 |
Potholes - Pudding Street
The previously repaired potholes in Pudding Street have reformed.
Resolved
That the Clerk should report this to HC
ACTION CLERK
|
11.5 |
Cwm Dulas Lane
The surface of this lane is in a very poor state and is continuing to break-up.. Resolved
That the Clerk should report this to HC
ACTION CLERK
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11.6 |
Storm Drains
Following the recent rains these have become filled with mud and debris and require pumping out.
Resolved
That the Clerk should report this to HC/Lengthsman
ACTION CLERK
|
11.7 |
40mph Sign – Abbey Dore
There has been a request to move the speed limit sign on the Abbey Dore road back to the “Please Drive Carefully’ notice outside Garthside
Resolved
That the Clerk would seek advice from HC
ACTON CLERK |
|
12 |
Footpaths
|
|
|
12.1 |
Elm Bridge Pathway
The email from Isabelle Devereux identified a problem with overgrown nettles on this path
Resolved
That the Clerk should pass this information on to the FPO
ACTION CLERK |
|
Footpaths Officer’s Report
See Appendix 1
|
|
13 |
Parish Newsletter
The draft of the July issue was approved with the following amendments:
- Opening details of play area needed updating – Action LO
- CAP information. Clarification when these details will be included – Action DH
|
14 |
Parish Website
In line with the points raised in the email from Isabelle Devereux, the pages have been updated by Councillor Mrs E Overstall.
Councillor Mrs E Overstall reported that the website itself was in need of improvements and she had received costings of approximately £200 from the web developer for this work.
Resolved
That this should be identified as an area for future discussion
|
15 |
Items for Future Discussion |
|
15.1 |
New Code of Conduct
|
15.2 |
Standing Orders
|
15.3 |
Clerk’s Contract
|
15.4 |
Bus Shelter
|
15.5 |
Planning Template
|
15.6 |
Website Funding
|
|
|
The Meeting closed at 10.10pm |
|
Chairman
Date |
|
NEXT MEETING Aug 7th 2007
Future Meetings
Sept 4th
Oct 2nd
|
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Appendix 1
Footpaths Officer’s Report
DU8 There are concerns about the stile between Little Walk Mill farm and Home farm because of a nearby ditch on the Home farm side. Hereford are sending us a handrail and post and our contractor will fit these so that the stile can be safely accessed. I have contacted Paul Ratcliffe, Warden manager at Hereford, about the footbridge over the Dulas brook at the western end of DU8. This is still on his list of works but is unlikely to get done this year because of competing priorities.
DU7 Stiles and gates are needed here and Hereford has agreed to do the work when their budget allows.
EH16 I have heard from Paul Ratcliff that he is sympathetic to our request for help with funding the replacement for the kissing gate in the churchyard. He is trying to find some money and will get back to us.
EH1 The landowner has given permission for the stiles at either end to be replaced by self-closing gates and these have been ordered from Hereford.
EH17 English Heritage have not raised any objections to replacing the stile (as the path leaves the Dulas road just past the butchers) with a wooden gate
I have been advised by Jonathan Roger that there has been a change of policy regarding repair of stiles. Henceforth this will be the responsibility of the landowner who may claim reimbursement of 25% of the material costs and labour from Hereford (a simple letter to Jonathan Roger will suffice, an invoice is not needed). If the stile is replaced by a gate, however, this is an improvement and Hereford will supply the gate and our contractor will fit it.
PW Overstall
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