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Present |
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Councillor P Sheen (Rowlstone) in the chair
Councillor D Harries
Councillor Mrs M Bradley
Councillor Mrs E Overstall (Dulas)
Councillor W Preece (Dulas)
Councillor Mrs M Williams (Rowlstone)
In attendance:
The Clerk
|
1 |
Apologies for Absence
Councillors J Middle, P Jinman, R Weaver, R Mailes
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2 |
Declaration of Interest
None were declared
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3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 3rd June 2008 were approved without amendment
Carried unanimously |
4.1 |
4.1.1 |
Co-option of Councillor
The application from Mr Richard Baker was discussed and it was decided to invite Mr Baker to become the co-opted Councillor for Llancillo.
Proposed: Councillor D Harries
Seconded: Councillor Mrs E Overstall
Carried unanimously
Resolved
That the Clerk should arrange for the necessary paperwork to be completed.
ACTION CLERK
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4.1.2 |
Councillor applications
A standard form was agreed for future expressions of interest.
See appendix 1
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|
5 |
Recreation Ground
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5.1 |
Monthly Audit
- Main gate is not being locked due to the lighter evenings
- Motorbikes are being taken onto the ground.
- Picnic table – further damage means that planks will need replacing
Resolved
That the Clerk should arrange for two replacements to be fitted.
ACTION CLERK
- One gate to the play area has been removed and this has been left leaning against the fence. The remaining two need to be removed and all 3 stored safely until replacements can be fitted. Quotation for replacement wooden gates is outstanding.
Resolved
That the Clerk should pursue a second local quote.
ACTION CLERK
- Evidence of BBQ in gazebo and floor surface requires cleaning.
- Moles active again – paths need sweeping
- Unsupervised dogs seen on field
- Dog fouling is still a problem
Resolved
That Clerk should investigate what actions (other than informing the Dog Warden) are available to EHGPC to control these last two problems
ACTION CLERK
Positives
- It was noted on one inspection date that 4 members of the public were removing litter from the field.
- Installation of old seat at far end of field has been well received.
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5.3 |
Pavilion
5.3.1 |
Bookings
Pre-School Sports Day – July 17th
Resolved
That this is noted.
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5.3.2 |
Windows
Broken panes have been replaced
Resolved
That this is noted
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5.3.3 |
Break-in
Some footballs were stolen and the door to the football changing rooms was broken to gain access. The police have been informed and EH Football Club have replaced the door.
Resolved
That this is noted
|
5.3.4 |
Changing Rooms
EHFC are decorating their changing facilities within the pavilion
Resolved
That this is noted
That other uses for this area may need to be considered at future precept settings once the long term plans for the Club had been resolved
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|
5.4 |
Field Drainage
It has been identified that the storm drain from Priorsfield behind the pavilion stops short of brook.
- Environment Agency have confirmed that they need to give permission before pipe work can be continued to brook. They have requested that EHGPC investigate why original work ended in field.
- Welsh Water have no record of this drain and therefore were unable to advise.
- Herefordshire Council have no record of this drain but have indicated that they may be willing to send a representative on an advisory site visit.
Resolved
That the Clerk should request dates from HC for a possible site visit
ACTION CLERK |
5.5 |
Bank Erosion
After a site meeting and taking advice from several sources the following points were noted:
- Tree is still in brook. Environment Agency is still promising to remove it.
- Mr Bernard Parry is unwilling to agree to adoption of bank by EHGPC
- Adoption of bank would still not allow access to brook
- RoSPA advise keeping gate locked where access to the brook is possible from the playing field, or ideally replacing with fence
- Work on banks is the reponsibility of landowner/EA.
- EHGPC undertaking work other than to protect edge of field to prevent accidents could lead to possible litigation issues in the future.
- Signage should be considered to warn of the presence of flowing water bordering the playing field. Clerk to seek advice from RoSPA Birmingham
- Insurers are happy with current situation but have agreed to send a standard letter regarding access to water.
Resolved
That the Clerk arranges a site meeting with the Environment Agency so that possible actions to prevent further erosion can be considered.
ACTION CLERK
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6 |
Local Security Matters
- Smart Water – signs have been received but are still to installed around the area. More Smart water packs are now available from CSO Rosina Cathcart.
- Scrap metal and diesel thefts continue to be reported in the area
- There have been several reports of people photographing horses and there has been one case of a horse going missing from a field
Resolved
That this is noted.
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7 |
Correspondence
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Sender |
Content |
7.1 |
Electoral Register |
Monthly update for Parish of Dulas |
7.2 |
Electoral Register |
Monthly update for Parish of Ewyas Harold |
7.3 |
Mencap Herefordshire |
Request for donation |
7.4 |
Ellen Pawley |
CAPs and Parish Council Newsletters – possibility of combining (email)
This was not discussed at the meeting and will be carried forward to August’s meeting.
|
7.5 |
British Red Cross |
Breakdown of costs associated with Village Warden Scheme and request for donation
Resolved
That EHGPC agree to a one-off donation of £500
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7.6 |
HALC |
Information Corner 6.6.08
Paperwork to Councillors
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7.7 |
HALC |
Booking forms for training courses |
7.8 |
HALC |
Democracy First – poster for notice board encouraging people to become involved as a local councillor
Copy to notice board |
7.9 |
HALC |
Vitalise – provider of holidays for the disabled. Information and request for donation.
|
7.10 |
Herefordshire Partnership |
HCVYS – Parish Planning and Youth Initiatives
Paperwork to Councillor D Harries |
7.11 |
Community First |
Community Planning Newsletter – Spring 2008 |
7.12 |
CPRE |
Herefordshire Branch CPRE AGM – 21st June 2008 |
7.13 |
Community First |
Newsline – June 08 |
7.14 |
William Pye Charity |
Request for annual return
Completed by Clerk online
|
7.15 |
CSO Rosina Cathcart |
Golden Valley LPT update |
7.16 |
Ray Harris |
Expression of interest in councillor vacancy (email)
Resolved
That this was noted under item 4.1.1
|
7.17 |
HC Regeneration |
Core Strategy – Developing Options Consultation
Part of the Local Development Framework for growth and change in the county over the next 20 years. This will eventually replace the adopted UDP
Consultation period runs till 8th August 2008 (paper and questionnaire supplied)
Road show at Memorial Hall Wednesday 16th July 10am to 1pm
Paperwork to Councillor P Sheen
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7.18 |
HC Regeneration |
Draft Archaeology and Developmental Supplementary Planning Document (can be viewed on HC’s website www.herefordshire.gov.uk/ldf). Comments welcomed by 25th July 2008.
Resolved
That this is noted
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7.19 |
Herefordshire Partnership |
Parish Planning and Road Safety – Speed Indicator Device.
Resolved
That EHGPC would not pursue this initiative because of cost.
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7.20 |
Frances Gray EHPCC |
Acknowledgement of donations for Churchyard upkeep and footpath gate replacement.
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7.21 |
CSO Rosina Cathcart |
Police briefing 13/6/08 (email) |
7.22 |
HC |
Notice confirming standing Parish Councillors for EHGPC. |
7.23 |
Bob Davies |
Remaining home fixture list for EHCC Taverners |
7.24 |
Kinder |
Safety surfaces flyer |
7.25 |
Kentchurch PC |
Letter raising concerns over recent article in EHGPC Newsletter re potential Post Office closures
Resolved
That this was noted under item 13.1
|
7.26 |
PC Christine Griffiths |
Local Policing News – June 2008 (email)
Paperwork to Councillors
|
7.27 |
John Armson |
Response to PO closures item in Newsletter (email)
Resolved
That this was noted under item 13.1
|
7.28 |
Richard Baker |
Expression of interest in councillor vacancy (email)
Resolved
That this was noted under item 4.1.1
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7.29 |
Local Works |
Guide to Sustainable Communities Act |
7.30 |
HC Regeneration |
Planned removal of telephone boxes in Herefordshire by BT
Based on feedback from Councillors, the Clerk has already responded re the planned closure of Rowlstone’s telephone box. The importance of phone boxes in rural areas for First Responders was highlighted by Councillor Mrs E Overstall.
Resolved
That the Clerk should pass on this extra objection to Anthony Bush (HC)
ACTION CLERK |
7.31 |
CSO Rosina Cathcart |
Police briefing 20/6/08 (email) |
7.32 |
Richard Baker |
Supporting evidence for councillor application (email)
Resolved
That this was noted under item 4.1.1 |
7.33 |
CSO Rosina Cathcart |
Police briefing 24/6/08 (email) |
7.34 |
Glasdon |
Equipment brochure |
7.35 |
HC Regeneration |
Project Development Funding Advice – Thursday 17th July 2pm-5pm |
7.36 |
HC Environment |
Proposed de-trunking of the A465 Hereford to Welsh Border
Resolved
That this is noted and supported
|
7.37 |
Ray Harris |
Withdrawal of application for parish councillor (email)
Resolved
That this was noted under item 4.1.1
|
7.38 |
CSO Rosina Cathcart |
Golden Valley LPT briefing (email) |
7.39 |
CSO Rosina Cathcart |
Police briefing 26/6/08 (email) |
7.40 |
HC Regeneration |
Polytunnel Supplementary Planning Document – can be viewed at www.herefordshire.gov.uk/ldf
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7.41 |
HC Regeneration |
Herefordshire planning application county-wide information
This was not discussed at the meeting and will be carried forward to August’s meeting.
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7.42 |
HC Regeneration |
Bus and Train timetable – Hereford + Bromyard |
7.43 |
HC Regeneration |
Herefordshire Funding Directory – June 2008 (21st edition) |
7.44 |
HC Regeneration |
Herefordshire Council Standards Committee – Annual Report |
7.45 |
HC Regeneration |
Herefordshire Handyperson Scheme pamphlet |
7.46 |
HC Regeneration |
Herefordshire Affordable Warmth Strategy pamphlet |
7.47 |
HC Regeneration |
Herefordshire VA – Flooding information sharing seminar -26th July 2008 10am Courtyard Theatre
|
7.48 |
HC Regeneration |
Herefordshire Rough Sleepers Evaluation
Resolved
That no individuals were identified in this category within the Group Parish.
|
7.49 |
HC Regeneration |
Laying up of Colours 3rd Battalion The Light Infantry + Freedom of Entry to The Rifles
From 2.15pm 19th July 2008 (poster) |
7.50 |
SLCC |
Regional One Day Conference – Llandrindod Wells 8th September 2008 |
7.51 |
SLCC |
The Clerk – July 2008 |
7.52 |
Mazars |
Request from external auditor for more information on new play area.
|
7.53 |
Peter Overstall |
Ewyas Harold History + Archaeology Group – feasibility of local history museum (email)
Resolved
That EHGPC support the proposal
|
7.54 |
SLCC |
National Conference 17/10/08 to 19/10/08 |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in June.
Date |
Work |
Hours |
5/6/08 |
Cutting verges Gilberts Wood + Priors Field |
30/60 |
7/6/08 |
Cutting verges Forge Garage + Island + Chapel Bank |
150/60 |
19/6/08 |
Cutting verges Gilberts Wood + Priors Field |
30/60 |
20/6/08 |
Cutting verges Memorial Hall to A465 |
135/60 |
21/6/08 |
Cutting verges Upper House |
25/60 |
21/6/08 |
Clean and rod gully on Dulas Road |
60/60 |
23/6/08 |
Grass cutting Rowlstone turn off and Rabbit Lane centre |
60/60 |
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TOTAL |
490/60 |
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Resolved
That this is noted and approved
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9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
511.38 |
Stationery/Office Expenses |
£ |
15.81 |
Clerk postage |
£ |
11.90 |
Clerk travel |
£ |
17.86 |
HM Inland Revenue (PAYE £16.80 NI £9.29 employee £10.81 employer) |
£ |
36.90 |
Nick Piech – Pavilion toilet repair |
£ |
59.75 |
Golden Valley Insurance – Newsletter printing |
£ |
120.00 |
Road sweep May 2008 |
£ |
70.50 |
S B Glass – replacement of 2 broken windows in pavilion |
£ |
70.50 |
Herefordshire Council – 2008 RoSPA Annual Inspection fee |
£ |
51.96 |
Martin Roper – Lengthsman work June 2008 |
£ |
140.48 |
Martin Roper – waste collection June 2008 |
£ |
80.00 |
Martin Roper – Recreation Ground grass cutting June 2008 |
£ |
68.81 |
|
|
|
|
9.2 |
Balances as at 1st July 2008
NatWest Current account |
£ |
1,765.30 |
Unpresented cheques |
£ |
133.00 |
Cheques/cash to be credited |
£ |
nil |
NatWest Business Reserve |
£ |
3,893.52 |
Alliance + Leicester Current account |
£ |
1,601.15 |
Alliance + Leicester Deposit account |
£ |
9,538.77 |
Total cash assets
Consisting of: |
£ |
16,665.74 |
Precept funds |
£ |
14,384.91 |
Lengthsman Scheme
Balance available but not yet claimed
|
£ |
1,672.16 |
Administration charge outstanding |
£ |
167.25 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
1,814.59 |
|
£ |
309.68 |
Parish Path Funds |
£ |
1200.40 |
Parish Plan Funds |
£ |
771.75 |
|
9.3 |
Payments Received |
|
Lengthsman payment for first quarter 08/09 |
£ |
557.49 |
|
£ |
|
|
|
Resolved
That the financial statement is accepted and that payments should be made.
Carried unanimously.
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10
|
Planning
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10.1 |
Application number DCSW2008/0950/F
Withdrawn Application |
|
Site: |
Upper House Farm, Walterstone, Herefordshire. HR2 0DT |
Description: |
Change of use of redundant agricultural barn to residential use. |
|
|
Resolved
That this is noted. |
10.2 |
Application number DCSW2008/0945/L
Withdrawn Application |
|
Site: |
Upper House Farm, Walterstone, Herefordshire. HR2 0DT |
Description: |
Change of use of redundant agricultural barn to residential use. |
|
|
Resolved
That this is noted. |
10.3 |
Application number DCSW2008/0922/F
Notification of Planning Permission |
|
Site: |
Orchard Bungalow, Ewyas Harold, Herefordshire. HR2 0ES |
Description: |
Side extension and conversion of ground floor to accommodation.
|
|
|
Resolved
That this is noted.
|
10.4 |
Application number DCSW2008/1557/F
|
|
Site: |
Upper Sunnybank, Pontrilas, Herefordshire. HR2 0HF |
Description: |
Fodder/implement store |
Application Type: |
Full |
Applicant: |
Mr N Prosser, Upper Sunnybank, Pontrilas, Herefordshire. HR2 0HF
|
|
|
Resolved
That EHGPC have no objections to this application |
10.5 |
Application number DCSW2008/1287/F
Notification of Planning Permission |
|
Site: |
The Conifers, Pontrilas, Herefordshire. HR2 0EH |
Description: |
Extension on the current building to increase the size of the kitchen and improve the roof on the porch.
|
|
|
Resolved
That this is noted.
|
11 |
Road Maintenance and Related Matters
11.1 |
Belpa Road/Little Walk Mill Farm
Collapsed culvert has been replaced with smaller bore pipe and concerns were raised over effectiveness of water flow. This was reported but was not found on Herefordshire Council’s work schedule.
Resolved
That this should be re-reported to HC with grid ref 3630
ACTION CLERK
|
11.2 |
A465/Rowlstone Junction
The visibility at this junction is being restricted by overgrown vegetation on the Pontrilas side of this area.
Resolved
That the Clerk request that Amey Mouchel arrange for this overgrowth to be cut back..
ACTION CLERK |
11.3 |
Fire Hydrant School Lane
The hydrant at the junction of Dark Lane and School Lane (under the stile) is leaking.
Resolved
That the Clerk should report this to Welsh Water
ACTION CLERK
|
11.4 |
Potholes C1210/U74419/8
A pothole has formed on the U74419 just up from the junction with C1210 (grid ref 3727)
Resolved
That this should be reported to HC
ACTION CLERK
|
11.5 |
Amey Wye Contract
Review of contract in place for monthly road sweep.
Resolved
That Clerk should inform Amey Wye of the Council’s decision to renegotiate this contract.
ACTION CLERK
|
|
12 |
Footpaths
No matters were raised and there was no FPO’S report
|
13 |
Parish Newsletter
13.1 |
Post Office Closures
The Clerk read out a letter from Kentchurch PC raising their concern over the wording of the article on Post Office closures. EHGPC noted the points raised but did not accept that it had acted in any way other than to support the Post Office within its parish. It recognised the importance of other rural POs and encouraged other people to likewise support their local services.
Resolved
That the Clerk should write to KPC to explain the views of EHGPC.
ACTION CLERK
Councillor P Sheen read out an email from a resident of Rowlstone which raised several concerns over the same article.
Resolved
That Councillor Sheen would discuss these matters with the resident.
ACTION PS
|
|
14 |
Parish Website
The Newsletter is not able to be uploaded in its current Microsoft Publisher format. Councillor Mrs M Bradley will pass on details of the software required.
Resolved
That this is noted.
ACTION MB |
15 |
Items for Future Discussion |
|
15.1 |
Amey Wye Contract |
15.2 |
Representative on Memorial Hall Committee |
15.3 |
Local Emergency Plan |
15.4 |
Councillor Co-option |
|
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The Meeting closed at 9.15pm |
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Chairman
Date
NEXT MEETING August 5th 2008
Future Meetings September 2nd, October 7th, November 4th
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