|
Present |
|
Councillor D Harries in the chair
Councillor Mrs E Overstall
Councillor J Middle
Councillor W Preece
Councillor G Sprackling
Councillor Mrs J Addis
Councillor Mrs M Tovey
Councillor P Jinman
Councillor Mrs M Williams (Rowlstone)
The Clerk
|
1 |
Apologies for Absence
Councillors Revd L Rickards, P Sheen
|
2 |
Declaration of Interest
Councillor Mrs E Overstall declared an interest in item 12.1
Councillor P Jinman declared an interest in item 4.5
Councillor W Preece declared an interest in item 5.3
|
3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 2nd May 2006 were approved without amendment
Proposed: Councillor Mrs E Overstall
Seconded: Councillor Mrs M Williams
|
4.1 |
Rowlstone Village Hall
In view of the lack of any deeds the Land Registry need to make a site visit to verify the area for registration. They may also need to post a public notice. This will incur an extra cost of £40.
Resolved
That this is noted and that the payment should be made.
|
4.2 |
Pontrilas Timber Renewable Energy Plant
- Project will cost £15m and should produce 10megaWatts of electricity
- Will be powered by waste from timber yard but will also need extra input of biofuels which could be supplied by local farmers
- Plant will have running costs of £200k
- Savings of £1m are expected on current cost of waste removal
- There would a resulting reduction of about 1600 lorry movements per annum
- Application for planning permission was made in May
- Kilpeck PC have already made a site visit
- A site visit of up to 8 or 9 Councillors from Ewyas Harold is possible and the owners will arrange for a representative of the plant manufacturer to be available on that day.
Resolved
That the Clerk should arrange a site visit at the owner’s convenience and clarify the stage of the planning application.
ACTION CLERK
|
4.3 |
Councillor vacancy
Herefordshire Council have given permission for EHGPC to fill the vacancy by co-option
Resolved
That the Clerk should advertise this post
ACTION CLERK
|
4.4 |
Village Artmarkers
Councillor D Harries reported on the successful series of events organised between 18th and 20th May. Thanks were expressed to Peter Overstall for organising the entertaining quiz evening. The short-listed items for the final artwork and possible sites are to be displayed in the Church, together with items from the well attended Saturday workshop. The final choice will then be made by paper ballot.
Resolved
That this is noted.
|
4.5 |
Access to Ewyas Harold Common
4.5.1 |
Car Park at Cwm Hill Entrance
It was noted that the planning application for the car park at the Cwm Hill Entrance was to be considered on 7th June. Councillor Mrs E Overstall put forward the motion that she goes as a representative of EHGPC to point out that although this application has been approved by the Parish Council it was against the Parish Plan.
This motion was put the vote
In favour: 4
Against: 3
Abstentions: 2
Resolved
That Councillor Mrs E Overstall should attend the planning meeting and speak as a representative of EHGPC.
|
4.5.2 |
Community Commons Project Newsletter
Councillor P Jinman reported that the first phase of this project had now been completed. The plans for phase 2 are to be registered so that money can be released to fund this stage. Thanks should be expressed to all those people who have been involved.
Resolved
That this is noted.
|
|
4.6 |
Planning Procedures
There was a discussion based on planning procedure information provided by HALC and the Clerk’s CiLCA training.
Resolved
That a planning committee (PC) should be formed comprising of Councillors Mrs E Overstall, Mrs M Williams, P Sheen and P Jinman.
That the committee should review the procedures used by EHGPC and report back at the parish meeting in July.
ACTION PC
|
4.7 |
Herefordshire Council Ragwort Programme
Ragwort growing from the highways and trunk roads in Herefordshire will be removed by Herefordshire Council and Amey Mouchel respectively. Incidents of this nature should be reported to HC on 01432 383392.
Resolved
That this is noted
|
5 |
Recreation Ground
|
5.1 |
Monthly Audit
Car park sign is missing
Resolved
Clerk to order replacement
ACTION CLERK
Small Areas of turf have been gouged out from the area near the pavilion
Wobble log needs attention as appears to have been “chewed”
Cradle swings need more chippings needed at base
Flower beds need weeding
Unlocked toilet is dirty
Resolved
Clerk to arrange for this work to be done.
ACTION CLERK
Roundabout catching and base needs attention (see item 5.2.1)
Pavilion
- Football marks over glass door and front wall
- Balcony has one slat missing
- Inside needs cleaning
- Needs repainting
Resolved
Clerk to arrange for Martin Roper to power-wash pavilion and inside of door to unlocked toilet
ACTION CLERK
Clerk to obtain quotes for repainting window and doorframes (prime, u/c and t/c)
ACTION CLERK
|
5.2 |
Play Area
5.2.1 |
RoSPA Report 2006
Paperwork to Councillor Mrs E Overstall
The majority of the facilities were found to acceptable but there were several items of medium risk that will need addressing over the next few weeks. The rotarider was identified as high risk and requires immediate attention. The work of overhauling this piece of equipment and re-installing it correctly will be undertaken by Nick Eynon week commencing 12th June 2006. The level of bark chippings around the rotarider will be reinstated to the correct level on completion of this work.
Resolved
That this is noted |
5.2.2 |
Grants
The following grants have now been secured for safety surfacing:
Awards for All: £5,000
Small Funds Project: £825
Network Fund: £5,575
Councillor Mrs E Overstall reported that an application had been made to the Big Lottery Fund - People’s Millions for £50,000 towards playground equipment. The short-listing will take place in early August with the winner being selected through a television contest later in the year.
|
5.2.3 |
Play Surface
3 quotations have been received for wetpour safety surface
Wicksteed Small Children’s area £15, 936, Large Children’s area £38922. If both done together £54862 (EXTRA £4)
DCM: Small Children’s area £11, 725, Large Children’s area £19,301. If both done together £26,970 (£4,000 saving)
Playquest require further information but as worst case would estimate £15,000 for small area(140 sq m) and £28,000 for large area (256 sq m)
Resolved
That although enough money was available to proceed with the safety surface for the smaller area it was important that we waited for the outcome of the People’s Millions short-listing in August as this might mean new equipment for small children’s area.
Councillor P Jinman queried whether the Council’s insurance would cover this new safety surface.
Resolved
That the Clerk would clarify cover with the insurers.
ACTION CLERK |
5.2.4 |
Embankment Slide
Three quotations have now been received for the slide:
Mclays: £2690 + VAT plus installation costs
Wicksteed: £2690 + VAT plus installation costs
Sutcliffe: £2,043 + VAT plus installation costs
Resolved
That the Clerk should proceed to order the slide from Sutcliffe provided the installation costs were not more than £500.
Proposed: Councillor Mrs M Tovey
Seconded: Councillor Mrs J Addis
ACTION CLERK |
|
5.3 |
Liabilities re Access to Neighbouring Land
5.3.1 |
Sports Activities
Responses from:
- Playing Fields Association
- HC Risk Management + Insurance Officer
- HALC
All indicated that the Council should make the boundaries around the Recreation Ground secure and inform users that access to neighbouring land was not permitted.
Resolved
That the Clerk should arrange for planks allowing access across existing fences to be removed.
ACTION CLERK
That the Clerk should write to the Cricket and Football Clubs informing them of the access restrictions.
ACTION CLERK
|
5.3.2 |
Dulas Brook
Original deeds to Recreation Ground held out County Records do not identify boundaries but refer only to field number from 1904 ordnance survey map.
Councillor J Middle and the Clerk met with Mr Bernard Parry, Mr Paul Marley and Mr Anton Hunt from the Land Registry to discuss the boundary bordering on the brook.
From the available deeds Mr Hunt thought it more likely that the brook was included in Mr Parry’s land but he will check historical maps and report back to Mr Parry who would then convey these findings to the Clerk.
Final resolution probably lies in registering land and setting up local agreement for management of shared boundaries.
If access to brook was allowed in the future RoSPA advised the Council to install a sign warning of the presence of flowing water beyond the gate.
Resolved
That this is noted
|
|
5.4 |
Pavilion Hire
The Clerk has received a request for use of the Recreation Ground and pavilion for a toddlers’ sponsored walk on 20th June 2006 as part of National Child Minder day.
Resolved
That permission should be granted.
ACTION CLERK
|
5.5 |
Litter Bin
Councillor D Harries noted that this was still to be installed, although the Clerk believed that the concrete base had been poured.
Resolved
That the Clerk would arrange for this work will be completed
ACTION CLERK |
6 |
Local Security Matters
There were no issues raised under this section
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7 |
Correspondence
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|
|
Sender |
Content |
7.1 |
Land Registry |
Acknowledgement of application to register Rowlstone Hall land
Resolved
That this was noted in Item 4. 1
|
7.2 |
Herefordshire VA |
Voluntary Sector Assembly – 14th June 2006 at Three Counties Hotel Hereford 9.30 to 15.00
|
7.3 |
ODPM |
Local Authority Byelaws – Discussion Paper
Resolved
That this is noted
|
7.4 |
Sutcliffe Play |
Quotation for embankment slide
Resolved
That this was noted in item 5.2.4
|
7.5 |
Parish Websites Ltd |
Information on provision of Parish Council website
|
7.6 |
SLLC |
The Clerk Vol 36 No 3 May 2006
|
7.7 |
Herefordshire Council |
RoSPA Play Ground Inspection 2006
Resolved
That this was noted in item 5.2.1
|
7.8 |
Herefordshire Council |
Notice of grant under SPF of £825 for Safety Improvements to Play Area
Resolved
That this was noted in item 5.2.2 |
7.9 |
Land Registry |
Notice of required inspection of Rowlstone Village Hall site
Resolved
That this was noted in item 4.1
|
7.10 |
Playing Field Association |
Playing Field liabilities (email)
Resolved
That this was noted in item 5.3.1
|
7.11 |
Herefordshire Council |
Hereford & Worcester Fire + Rescue – Performance Summary 2006
|
7.12 |
Herefordshire Council |
Herefordshire Council Forward Plan 1st June to 30th September 2006
|
7.13 |
Herefordshire Council |
Herefordshire Council Public Meetings 8th May to 6th July 2006
|
7.14 |
Herefordshire Council |
Notification flyer for Heritage Lottery
|
7.15 |
Herefordshire Council |
Smart Driving guide – advice on reducing fuel consumption and pollution
|
7.16 |
Wicksteed |
Quotation for play area safety surfacing.
Resolved
That this was noted in item 5.2.3
|
7.17 |
Herefordshire Council |
Notification of permission to co-opt for Councillor vacancy
Resolved
That this was noted in item 4.3
|
7.18 |
Hereford Museum |
Poster for Heath Robinson Exhibition 20th May to 2nd July 2006
Paperwork given to Councillor G Sprackling
|
7.19 |
Herefordshire Wildlife Trust |
Community Commons Project – Newsletter 4
Resolved
That this was noted in item 4.5.2
|
7.20 |
HALC |
Playing Field liabilities (email)
Resolved
That this was noted in item 5.3.1
|
7.21 |
Fran White |
Playing Field liabilities (email)
Resolved
That this was noted in item 5.3.1
|
7.22 |
Local Works |
Charter 88 + Sustainable Communities Bill
|
7.23 |
Herefordshire Council |
Reclaim of SPF grant of £825 (paid into EHGPC account in error before work completed)
Resolved Noted in item 9.1
|
7.24 |
Herefordshire Partnership |
Community Access Points. The possibility of setting up community internet access.
Paperwork to Councillor Mrs E Overstall
Resolved
That this information should be included in the next Newsletter.
ACTION LO |
7.25 |
Land Registry |
Notice of likely inspection dates of Rowlstone Village Hall site
Resolved
That this was noted in item 4.1
|
7.26 |
Herefordshire Voluntary Action |
Voting paper for VSA representatives election |
7.27 |
HC Environment |
Notice of planning consideration of car park at Cwm Hill entrance of EH Common on 7th June 2006
Resolved
That this was noted in item 4.5.1
|
7.28 |
Community First |
Newsline – Issue 64 June 2006
|
7.29 |
Big Lottery Fund |
Acknowledgement of application for “The People’s Millions”
Resolved
That this was noted in item 5.2.2
|
7.30 |
HC Adult + Community |
Rights of Way Improvement Plan
Resolved
That this was noted in item 12.2
|
7.31 |
HALC |
Information Corner - 2.6.06
Photocopies to Councillors at meeting
Copies of New Councillor Guide are now available. Councillor Mrs M Williams will ask our district councillor if he is able to collect them.
|
7.32 |
HALC |
HALC Emergency Contacts
|
7.33 |
HALC |
2006/2007 subscription renewal
|
7.34 |
HALC |
Herefordshire Rural Police Consultative Group – Meetings 2006
|
7.35 |
HALC |
Speaking Out (West Midlands Regional Assembly) – Issue 11 Spring 2006
|
7.36 |
HALC |
Guidance for presentations to planning sub-committees
|
7.37 |
HALC |
New Arnold-Baker Edition now available at cost of £48
Resolved
That Clerk should order a new edition
Proposed: Councillor Mrs E Overstall
Seconded: Councillor J Middle
ACTION CLERK
|
7.38 |
HALC |
War Memorial Heritage –grant information
|
7.39 |
HALC |
Launch of Community Strategy for Herefordshire – 27th June 2006
|
|
|
|
8 |
Lengthsman Scheme |
|
|
8.1 |
Lengthsman work undertaken in May
Date |
Work |
Hours |
4/5/06 |
Appl;y 10 litre of weed killer to picnic area |
|
6/5/06 |
Verge cuttinmg at A465 junction, Upper House, Forge garage and School Lane |
120/60 |
6/5/06 |
Apply 5 litre of weed killer to Forge garage verge |
|
11/5/06 |
Grass cutting at Gilbert’sWood verge and Priors Field |
30/60 |
13/5/06 |
Grass cutting of playing field surround |
45/60 |
19/5/06 |
Ditching at King Street, Rowlstone and Pen y pac |
480/60 |
25/5/06 |
Verge cutting at Gilbert’s Wood and Priors Field |
30/60 |
25/5/06 |
Appl;y 15 litre of weed killer to pathways N of playing field in Priors Field |
|
|
TOTAL |
705/60 |
|
+ 30 litres of spray applied £20.55 +VAT |
|
|
|
|
Resolved
That this is noted
|
9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
442.05 |
Clerk stationery/office supplies |
£ |
14.80 |
Clerk postage |
£ |
17.28 |
Clerk travel |
£ |
29.51 |
HM Inland Revenue (PAYE £1.40, NI £2.90 employee £3.37 employer) |
£ |
7.67 |
Rowlstone Hall – Hire of premises April 2006 |
£ |
24.00 |
Ray Rose – Internal Auditor fee |
£ |
50.00 |
Derek Harries – Artmarkers expenses [s137] |
£ |
32.56 |
Herefordshire Council – RoSPA Inspection |
£ |
42.00 |
SPF – Return of early grant payment |
£ |
825.00 |
Land Registry (Rowlstone Hall site visit and notices) [s137] |
£ |
40.00 |
HALC subscription for 2006-2007 (up from £162) |
£ |
201.36 |
Martin Roper – Lengthsman work in May |
£ |
210.54 |
Martin Roper – Waste collection in May |
£ |
63.64 |
Martin Roper – Grass cutting around play area |
£ |
15.86 |
|
|
|
|
9.2 |
Balances as at 30th May 2006
NatWest Current account |
£ |
2,104.60 |
Unpresented cheques |
£ |
909.47 |
Cheques/cash to be credited |
£ |
15.00 |
NatWest Business Reserve |
£ |
7,844.83 |
Alliance + Leicester Current account |
£ |
895.87 |
Alliance + Leicester Deposit account |
£ |
7,604.93 |
Total cash assets
Consisting of:
|
£ |
17,555.80 |
Precept funds (after subtracting £463.82 Lengthsman) |
£ |
9,214.23 |
Parish Path Funds |
£ |
1,200.00 |
Parish Plan Funds |
£ |
852.75 |
Awards for All Grant |
£ |
5,000.00 |
Small Projects Fund |
£ |
825.00
|
|
9.3 |
Lengthsman Scheme
Balance (30th May 2006) (including VAT reclaim below) |
£ |
463.82 |
Unpresented cheques |
£ |
nil |
VAT reclaimed for period 1/10/05 to 31/3/06 |
£ |
199.03 |
Balance available but not yet claimed |
£ |
2,229.95 |
Administration charge |
£ |
222.99 |
Available funds to cover Lengthsman work Apr 06- Mar 07
(annual allocation £2,229.95)
Lengthsman funds now held in same bank account as precept
|
£ |
2,470.78 |
|
9.4 |
Payments received
VAT reclaim 1/10/05 to 31/3/06 (Comprising £560.80 precept and £199.03 Lengthsman) |
£ |
759.83 |
Small Projects Fund Award (Safety surfacing) |
£ |
825.00 |
Pavilion hire |
£ |
15.00 |
|
|
|
|
Resolved
That the financial statement is accepted and that payments should be made.
Proposed Councillor J Middle
Seconded Councillor G Sprackling
Carried unanimously
|
10 |
Planning |
10.1 |
Application number DCSW2006/1289/RM |
|
Site: |
Land adjacent to Temple Bar Inn, Ewyas Harold. Herefordshire.
HR2 0EU. |
Description: |
Proposed erection of two semi-detached dwellings |
Application type: |
Reserved Matters |
Applicant: |
Mr C Castle, Hazelwood, Ewyas Harold. Herefordshire.
HR2 0EL
|
|
|
Resolved
That following a site meeting EHGPC objects to this application on the following grounds:
- In conflict with the Ewyas Harold Village Design Statement
- Poor relationship with adjoining buildings
- Conflict with the character of the area
- Insufficient parking places
- Excessive bulk or scale
- Prejudice road safety
|
10.2 |
Application number DCSW2006/0781/L
Notification of Listed Building Consent |
|
Site: |
Old King Street Farm, Ewyas Harold, Herefordshire. HR2 0HB |
Description: |
Proposed external and internal alterations
|
|
|
Resolved
That this noted
|
10.3 |
Application number DCSW2006/0622/L and 0621/F
Notification of Listed Building Consent and Planning Permission |
|
Site: |
Journey’s End, King Street,, Ewyas Harold, Herefordshire. HR2 0EE |
Description: |
Proposed single storey extension, also provision of three new windows, internal alterations to partitions and stairway.
|
|
|
Resolved
That this noted
|
10.4 |
Application number DCSW2006/0792/F
Notification of Planning Permission |
|
Site: |
2 Harold Cottages, Dark Lane, Ewyas Harold, Herefordshire.
HR2 0EZ |
Description: |
Two storey extension to the side of the existing cottage (Amended Plans)
|
|
|
Resolved
That this noted
|
10.5 |
Application number DCSW2006/0866/F
Notification of Planning Permission |
|
Site: |
4 Temple Terrace, Ewyas Harold, Herefordshire.
HR2 0EU |
Description: |
Single storey rear extension
|
|
|
Resolved
That this noted
|
10.6 |
Application number DCSW2006/0868/F
Notification of Planning Permission |
|
Site: |
3 Temple Terrace, Ewyas Harold, Herefordshire.
HR2 0EU |
Description: |
Single storey rear extension
|
|
|
Resolved
That this noted
|
10.7 |
Application number DCSW2006/0770/F
Notification of Planning Permission |
|
Site: |
Pontrilas Court, Pontrilas, Herefordshire.
HR2 0EH |
Description: |
Proposed leisure building with indoor swimming pool
|
|
|
Resolved
That this noted
|
11 |
Road Maintenance and Related Matters
11.1 |
Pothole on Dulas Mill to Abbey Dore Road (including excessive road salt containers)
This work has been re-reported to HC and they have promised to take action. Councillor Mrs E Overstall reported that there were now several potholes of considerable depth and that water has eroded the edge of the tarmac road.
Resolved
That the Clerk would report these new problems to HC.
ACTION CLERK
|
11.2 |
Pudding Street Drain
A storm water drain grid has dropped leaving a potentially dangerous hole in the road above it. Councillor P Sheen was not present to report whether this work had been undertaken.
Resolved
That this is noted
|
11.3 |
Dulas- Longtown Road C1213
There are a series of vertical posts that warn drivers not to stray off the road on the small hill that lies above the big field known as The Lawns, between Dulas Court and the Old Trout. Many of these posts are now broken or fallen down and need attention. This problem has been re-reported to HC who have promised to take action..
Resolved
That this is noted.
|
11.4 |
Dark Lane Gullies
The blocked gullies in this area have now been cleared.
Resolved
That this is noted.
|
11.5 |
Drains near Little Walk Mill Farm
The improvement works agreed with HC last year have still to be undertaken and have been re-reported to HC. Councillor W Preece reported that the work was still outstanding.
Resolved
That this is noted
|
11.6 |
Abbey Dore Road
It has been reported that the road outside DC Smith’s floods during heavy rain.
Resolved
That Councillor D Harries would monitor this situation
ACTION DH
|
|
12 |
Footpaths
|
|
12.1 |
Parish Footpaths Officer (PFO)
No report was received this month but it was noted that the strimming work required under the P3 scheme has been requested.
Resolved
That this is noted
|
12.2 |
Rights of Way Improvement Plan
The following projects have been selected from EHGPC’s suggestions:
- Join RW8 and RW5 to complete a gap in the Monnow Way.
- Downgrade Hill Lane, which is a road in bad repair leading down from Ewyas Harold to Rowlstone. It could be a lovely walker’s path, part of a circular route.
Resolved
That this is noted
|
12.3 |
Parish Footpaths Map
Money has been designated from the P3 scheme for a footpaths
map of the parish. There was a discussion on the format that this map should take.
Resolved
That the Clerk should obtain a quote for a design in folded A3 format and to see if this could be made available on CD.
ACTION CLERK
|
|
13 |
Parish Newsletter
Items for inclusion:
- Grants for Play Area
- Herefordshire Voluntary Action
- Llancillo vacancy
- Artmarkers
- Community Access Point
|
14 |
Parish Website
There were no issues raised under this section
.
|
|
The Meeting closed at 10.00pm |
|
Chairman
Date |
|
|
