|
Present |
|
Councillor D Harries in the chair
Councillor Mrs J Addis
Councillor R Weaver
Councillor Mrs M Bradley
Councillor R Mailes
Councillor Mrs M Williams (Rowlstone)
Councillor Mrs E Overstall (Dulas)
In attendance:
The Clerk
Councillor J B Williams (Herefordshire Council)
1 member of the public
|
|
Public Forum
Margaret Woodward gave a brief presentation on her year as Village Warden and the proposed Community Action Team
Village Warden
- Identified areas of activity
- Funding from Primary Care Trust was for one year until March 2008
- Red Cross has made bid for extra funding but at moment only have money to continue until June 2008.
Community Action Team
- Village Warden seen as lead role in setting up response team for local emergencies
- Red Cross offering free training to volunteers
- Details left with Clerk who will distribute these to all Councillors
|
1 |
Apologies for Absence
Councillors J Middle, P Sheen, P Jinman, W Preece
|
2 |
Declaration of Interest
None were declared
|
3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 5th February 2008 were approved without amendment
Carried unanimously |
4.1 |
Notice board (Village Centre)
The glass has become insecure in the runners and for safety has been removed to be held by Councillor R Mailes. Mr Denis Elkerton is to look at problem and report back.
Resolved
That this is noted.
|
4.2 |
Transport Plan – Ewyas Harold Primary School
Councillor D Harries presented the plan for approval and highlighted its aims to encourage walking, improve safety and reduce car trips. Councillors congratulated the School on producing such a detailed document. Copies of the plan are held at the school and with Councillor Harries.
Resolved
That EHGPC supported the plan and Councillor D Harries signed on behalf of the Council.
|
4.3 |
First Responders
All 8 volunteers have now taken and passed the required exam. The service will go live once the West Midlands Ambulance Service have arranged for the volunteers to undertake two 8 hour shifts with ambulance staff.
Resolved
That this is noted
|
4.4 |
Standing Orders
The first 30 paragraphs of the draft were discussed and agreed.
Resolved
That the discussion be continued at the next Parish meeting
|
5 |
Recreation Ground
|
5.1 |
Monthly Audit
- Necessary to undertake a certain amount of rubbish removal and mole hill destruction.
- Noted various people exercising dogs!
- Pavilion looks as if a coat of paint wouldn’t go amiss especially on the windows and the front where the impact of footballs seems to make it look shabby. (This has been identified at 2008/9 precept setting)
|
5.2 |
Play Area
5.2.1 |
RoSPA Inspection
The 2009 inspection will be undertaken week commencing April 14th or 21st at a cost of £44.22.
Resolved
That this is noted |
5.2.2 |
People’s Millions
Big Lottery Fund’s two visits to the new play area
- February 22nd 2008. This was a photo shoot involving some of the local primary school children and will be used for PM’S website and other promotions.
2. March 7th to carry out an audit check.
Resolved
That this is noted
|
5.2.3 |
Youth Facilities
There was a discussion on the best use of funds left in this budget.
Resolved
That the Clerk would contact Fran White for information relating to self-build equipment.
ACTION CLERK
That youth groups should be approached for ideas
ACTION EO.
|
|
6 |
Local Security Matters
No items were raised under this section.
|
7 |
Correspondence
|
|
|
Sender |
Content |
7.1 |
|
Local Councils Update Issue99/100 (complimentary copy) |
7.2 |
SLCC Herefordshire |
Introduction to new SLCC Branch Secretary |
7.3 |
HALC |
Notification of Parish Talk award for further £300 |
7.4 |
HALC |
Acknowledgement of third Parish Talk application |
7.5 |
Herefordshire Council |
Notice of Review of Polling Stations – no change for Ewyas Harold |
7.6 |
Halsall Lloyd |
Architects – Housing portfolio re affordable housing in rural areas |
7.7 |
Mr Paul Burniston |
Request (under Freedom of Information Act) for copies of letters re access to Ewyas Harold Common.
Resolved
That this is noted
|
7.8 |
Herefordshire Council |
Permission to co-opt councillors for Parish of Llancillo(in writing) and Parish of Ewyas Harold (telephone confirmation).
Resolved
That this is noted |
7.9 |
Enjoy England |
Celebrate St George’s Day booklet |
7.10 |
Big Lottery Fund |
Grant monitoring visit 7th March 2008
Resolved
That this was noted in item 5.2.2
|
7.11 |
HALC |
Information Corner – 20.2.08 (plus enclosures)
Copies to councillors
|
7.12 |
HALC |
Travellers + Gypsies in Herefordshire (TRAINING COURSE) |
7.13 |
HALC |
CiLCA fees 2008 |
7.14 |
HALC |
New Challenges and Innovation for Local Government – Seminar 12 March 2008 |
7.15 |
HALC |
Final call for applications under Parish Talk |
7.16 |
HALC |
West Midlands Regional Assemble – Speaking Out Issue 17 |
7.17 |
HALC |
Commission for Rural Communities – Inquiry Report
Resolved
That this is noted
|
7.18 |
HALC |
Youth Shelters – MonsterPlay UK
Resolved
That this is noted
|
7.19 |
HALC |
Local Channel services |
7.20 |
HALC |
Welfare Benefits (Age Concern) notice |
7.21 |
HALC |
Legal briefing on Parish Polls |
7.22 |
HALC |
Community Sustainable Energy Programme
(50% Funding available)
Resolved
That this is noted
|
7.23 |
Greenearth Energy |
Response regarding renewable energy sources. Likely cost would be £11,000
Resolved
Even allowing for 50% funding no interest was expressed in pursuing this venture.
|
7.24 |
HM Revenue + Customs |
Employer pack 2008 |
7.25 |
HC Adult + Community |
February funding update |
7.26 |
HC Adult + Community |
British Red Cross – Great Spring Garden Event at Homme House 30 April 2008
|
7.27 |
HC Adult + Community |
Banking on Biodiversity – 12th March 2008 at The Courtyard
|
7.28 |
HC Adult + Community |
Bus and Train Timetable – Area 1 Hereford and Bromyard (24/2/08 to 30/08/08)
|
7.29 |
Herefordshire Council |
Artmarkers pamphlets
Copies will be distributed via local shops etc.
|
7.30 |
Electoral Registration |
Monthly additions for Parish of Ewyas Harold (email) |
7.31 |
Black Hill Computer |
Pro-forma invoice for website development
|
7.32 |
SLCC |
Acknowledgement of Clerk’s CiLCA submission |
7.33 |
Hereford Museum |
Oxford Printmakers exhibition poster– 15 March to 7 May 2008 |
7.34 |
Glasdon |
Products brochure |
7.35 |
HALC |
Southern Area Meeting Agenda – 3rd March 2008 |
7.36 |
West Mercia Police |
Golden Valley News Beat – March 2008
Copies to councillors
|
7.37 |
Information Commissioner |
Data Protection Act – Interactive training DVD |
7.38 |
Golden Valley EG |
Invitation to Green Supper March 20th 2008
Resolved
That this is noted
|
7.39 |
SLCC |
The Clerk – March 2008 |
7.40 |
Peter Overstall |
PFO Report for March (email)
Resolved
That was noted in item 12.1 |
7.41 |
Museum on the Move |
Climate Change. Will be visiting Dulas Court on 15th May and EH Primary School on June 17th.
Resolved
That this was thought sufficient to satisfy local interest.
|
7.42 |
Herefordshire FA |
County Football News – March 2008 (Spotlight on EHFC)
Copies to councillors |
|
8 |
Lengthsman Scheme |
|
|
8.1 |
Lengthsman work undertaken in February.
Date |
Work |
Hours |
1/2/08 |
Check and clear drains, ditches and debris |
150/60 |
|
|
|
|
|
150/60 |
|
|
Resolved
That this is noted and approved
|
9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
490.88 |
Stationery/Office Expenses |
£ |
8.25 |
Clerk postage |
£ |
10.98 |
Clerk travel |
£ |
26.78 |
HM Inland Revenue (PAYE £7.00 NI £7.77 employee £9.04 employer) |
£ |
23.81 |
Welsh Water – Water bill 26/10/07 to 7/2/08 |
£ |
48.78 |
Information Commissioner – Data Protection registration |
£ |
35.00 |
Adobe contribute software (website improvements)
Resolved
That it was noted that this was a repayment to the Clerk for software purchased for the planned upgrade to the website.
|
£ |
129.99 |
Martin Roper – Lengthsman February 2008 |
£ |
41.24 |
Martin Roper – Waste collection February 2008 |
£ |
80.00 |
Martin Roper – Play Area maintenance February 2008 |
£ |
49.49 |
|
9.2 |
Balances as at 26th February 2008
NatWest Current account |
£ |
1,207.81 |
Unpresented cheques |
£ |
410.00 |
Cheques/cash to be credited |
£ |
25.00 |
NatWest Business Reserve |
£ |
2,468.15 |
Alliance + Leicester Current account |
£ |
584.41 |
Alliance + Leicester Deposit account |
£ |
9,601.45 |
Total cash assets
Consisting of: |
£ |
13,476.82 |
Precept funds |
£ |
11,924.67 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
nil |
Administration charge outstanding |
£ |
18.61 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
236.39 |
|
£ |
254.00 |
Parish Path Funds
Outstanding invoices have been requested and are expected to total £300-£400.
|
£ |
445.40 |
Parish Plan Funds
|
£ |
852.75 |
|
9.3 |
Payments Received |
|
Lengthsman Scheme – 4th quarter payment |
£ |
557.49 |
Newsletter payment – PO Stores |
£ |
25.00 |
Newsletter payment – Philippa Morrell |
£ |
25.00 |
Newsletter payment – Natural Health |
£ |
14.00 |
|
|
|
|
9.4 |
Budget Adjustments
Source of transfer |
Sum to transfer |
Budget code receiving payment |
28 - Capital projects |
35.00 |
1 - Fees/subscriptions |
28 – Capital projects |
50.00 |
5 – Postage/travel
|
|
|
Resolved
That the financial statement is accepted and that payments and transfers should be made.
Carried unanimously.
|
10
|
Planning
|
10.1 |
Application number DCSW2008/0272/F
|
|
Site: |
Upper Cefn, Ewyas Harold, Herefordshire. HR20JJ |
Description |
Proposed new livestock housing/fodder storage building. Alterations to existing access and proposed roadway across to building |
Application type |
Full |
Applicant |
Helen Bufton, Upper House, Stoke Lacy, Herefordshire.
HR2 4RA |
Site Meeting called because building was outside settlement boundary
22nd February 2008 at 10.00am
Present:
Councillors Mrs M Bradley, Mrs E Overstall, Mrs Jean Addis and D Harries
Decision
Planning committee objects to proposed development on the following grounds:
1. Unitary Development Plan. (UDP)
The foothills of the Black Mountains are listed (UDP 9.4.8) as a nationally acclaimed landscape. The agricultural area around the Black Mountains has been identified as “fragile” and is vulnerable to inappropriate development.
The proposed barn will be visible from the other side of the valley and the Black Mountain, which is an important tourist area.
The construction of a modern barn on this site is contrary to UDP 9.4.4
- Protect the countryside from unsympathetic and unsustainable development.
- Safeguard landscape character and particular landscapes.
2. Damage to fragile environment
The proposed agricultural barn is sited on a remote rural hilltop, on a slight rise, at a considerable distance from other buildings. Whilst the site has neither water for cattle, nor drainage; it does enjoy superb views to the Black Mountains. It is our view that this is quite the wrong place for a modern agricultural unit, or indeed any building at all.
3. Sustainability
Whilst the proposed barn is large enough at approximately 22m x 22m to be intrusive in a landscape of outstanding natural beauty, we are informed that this barn is in fact too small to service an economically viable cattle unit, as it will only hold 18 head of cattle. This barn development does not appear to offer any economic benefit either to the applicant or the community.
4. Skyline intrusion
The large roof will intrude on the skyline and be clearly visible for up to 10 miles. |
|
Resolved
That this is noted.
|
10.2 |
Application number DCSW2008/0378/O |
|
Site:
|
39 Elmdale, Ewyas Harold, Herefordshire. HR2 0HZ |
Description |
Proposed erection of single dwelling. |
Application type |
Outline |
Applicant |
Mr + Mrs Smith, Granary Cottage, Thruxton, Herefordshire.
HR2 9AX
|
|
|
Resolved
That EHGPC has no objections to this application
|
11 |
Road Maintenance and Related Matters
11.1 |
Litter A465
Litter picking will commence on A465 at beginning of March 2008
Resolved
That this is noted
|
11.2 |
Potholes
Potholes size criteria: Apparently it's more than size that matters, road usage and grade is also taken into account and they really need to be seen by an inspector to make that call.However all reported potholes are inspected and if necessary repaired.
Resolved
That this is noted
|
11.3 |
Road Sweep
The contract was discussed
Resolved
That this should be an agenda item for April’s meeting.
|
11.4 |
Outstanding Maintenance
It was noted that several maintenance issues reported to HC were still to be completed
Resolved
That the Clerk should distribute a list of recently reported work to all councillors so that they could identify those still outstanding
ACTION CLERK
|
|
12 |
Footpaths
|
|
|
12.1 |
Footpaths Officer’s Report
EH14/18. The GPC’s plan to divert EH14 has been agreed by the landowner. This is a temporary permissive path and is a sensible solution to the mud problem. The diversion passes through the gate on EH18, runs west along the north side of the hedge and ends at a gate close to the stile on EH14A. Unfortunately this gate is tied up and cannot be opened. The landowner may agree to open it; alternatively there are several gaps in the hedge running alongside EH14A. Hereford will deliver the stone to the landowner in the summer as arranged and this can be used to reinforce the route of EH18 from the bridge to the gate opposite.
EH 16. The eroded bank is not a footpath issue. It is the responsibility of the church and the PCC has been advised and put in touch with the Hereford Council drainage engineer.
EH 37. Our contractor has fixed a handrail between the edge of the path and the eroded section to protect unwary walkers. |
|
13 |
Parish Newsletter
No items were raised
|
14 |
Parish Website
Planned website improvements through software purchase and training should enable a more flexible and user friendly appearance
Resolved
That the Clerk and Councillor Mrs E Overstall should keep the council informed of developments.
ACTION EO + CLERK
|
15 |
Items for Future Discussion |
|
15.1 |
STANDING ORDERS |
15.2 |
LOCAL EMERGENCY PLAN |
|
|
The Meeting closed at 9.25pm |
|
Chairman
Date |
|
NEXT MEETING April 1st 2008 (Rowlstone)
Future Meetings May 6th (Annual Meeting), June 3rd, July 1st, August 5th
|
