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Present |
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Councillor Mrs E Overstall (Dulas) in the chair
Councillor Revd L Rickards
Councillor J Middle
Councillor W Preece (Dulas)
Councillor G Sprackling
Councillor Mrs J Addis
Councillor Mrs M Tovey
Councillor D Harries
The Clerk
In attendance:
1 member of the public
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1 |
Apologies for Absence
Councillors Mrs M Williams, P Sheen, P Jinman, R Weaver
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2 |
Declaration of Interest
Councillor Mrs E Overstall declared an interest in item 12.1
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3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 4th October 2005 were approved without amendment.
Proposed: Councillor Mrs J Addis
Seconded: Councillor Revd L Rickards
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4 |
Matters for report (Not covered by separate agenda items)
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4.1 |
Recycling
4.1.1 |
Recycling Facilities at Ewyas Harold
Following a request from EHPCC, the Clerk has obtained the following information from Herefordshire Council:
- Herefordshire Council would provide the facilities at no cost providing the site is provided by EHGPC
- Contractors would be responsible for keeping the site tidy, but it would help if the site was monitored locally.
- Once a site has been identified and opening times agreed the facility could be up and running within weeks.
Resolved
That this is noted.
That the Clerk should write to HC to inquire whether a rental income is available to the site provider and whether HC itself had suitable sites within the area.
ACTION CLERK
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4.1.2 |
Plastic Recycling
Currently Herefordshire Council has to employ someone to sort this recycled material because inappropriate plastic is being added to the recycling bins. Guidance pamphlets are available from HC and copies were distributed to Councillors.
Resolved
That this is noted. |
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4.2 |
Rowlstone Village Hall and Land
The Clerk reported that the County Solicitor had advised that the land needs registering. As the deeds have been lost it will be necessary to obtain sworn statements from people who can verify that the land has been used solely for parish business over as long a period as possible. This will then form the basis of a statutory declaration of use and would need to be drawn up through a solicitor. The application to the land registry would also have to include a plan of the identified land.
This land would appear to be identified as parish property under the Local Government Act 1929. “Parish property means any property the rents and profits of which are applicable, or if the property were let, would be applicable to the general benefit of the parishioners or inhabitants thereof” HALC have advised that the land would seem to be the responsibility of the Parish Council whereas the village hall should be the responsibility of whoever is identified as the managing body. Following on from this it may be that there needs to be a lease agreement with the Parish Council for the hall’s occupation of the land.
The Clerk has verified that there is insurance in place for the hall which covers damage to the building and carries a Public liability cover of £2 million
Resolved
That EHGPC needs to move forward with registering the land once statements and a plan have been obtained and a valuation has been agreed. The group meeting in November should also be looking to set up a charity to run the hall.
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4.3 |
Parish Plan
4.3.1 |
Final Draft
Still waiting for UDP maps to be provided by Herefordshire Council. .
Resolved
That this is noted.
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4.3.2 |
Dulas Plan
The Clerk read out information from Robert George concerning the Church in Dulas..
Resolved
That this information will be used to amend the plan and that the Clerk should inform Robert George that the paperwork has been given to the Parish Plan Committee.
ACTION CLERK
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4.4 |
Llancillo Signs
Costings for these signs have been requested by EHGPC but there has as yet been no feedback.
Resolved
That this is noted
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4.5 |
Access to Ewyas Harold Common
The secretary of the EH Common Society is arranging an AGM for Monday 21st November in the old school hall.
Resolved
That this is noted
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4.6 |
Precept 2006/2007
Preliminary discussions were undertaken on the setting of next year’s precept.
Capital items for consideration:
- Replacement photocopier for the gestetner
- Embankment slide
Resolved
That costed draft proposals would be sent out to Councillors for final discussion and agreement at the next Parish Meeting.
ACTION CLERK
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5 |
Recreation Ground
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5.1 |
Monthly Audit (July/August)
No items were identified that required action by EHGPC
Resolved
That this is noted
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5.2 |
Play Area
5.2.1 |
Embankment Slide
Mound has been constructed and a fenced in.
Resolved
That this is noted
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5.2.2 |
Swings
- Will be re-installed when the weather allows.
- Replacement seats have now been purchased.
Resolved
That this is noted
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5.2.3 |
Roundabout
Order has been raised to reset the base.
Resolved
That this is noted
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5.2.4 |
User Group
No one attended the meeting arranged on Wednesday 19th October
Resolved
That this is noted
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5.3 |
Gate sign
Despite numerous requests the copy of draft for ratification has still to be sent to Clerk.
Resolved
That Clerk should place this order with another company.
ACTION CLERK |
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5.4 |
Sports Facilities
There were no issues raised under this section
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6 |
Local Security Matters
There were no issues raised under this section other than to report that the telephone kiosk in Ewyas Harold has now been repaired.
Resolved
That this is noted
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7 |
Correspondence
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Sender |
Content |
7.1 |
Mr + Mrs Blows |
Information re new hours of Dog Inn
Resolved
That this is noted |
7.2 |
D G Gardening |
Request to tender for ground maintenance works |
7.3 |
Community First |
Newsline – Issue 60 October 2005 |
7.4 |
Margaret Tovey |
Rowlestone Village Hall – letter from diocesan solicitor
Resolved
That this was noted in item 4.2
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7.5 |
Margaret Tovey |
Information re recycling of plastic
Resolved
That this was noted in item 4.1.2
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7.6 |
HALC |
Information Corner – 10.10.05 (copies to Councillors)
Resolved
That this is noted
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7.7 |
HALC |
Marches Energy Agency (MESH: Making Energy Sustainable in Herefordshire) – Request for a parish to join project
Resolved
That this is noted
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7.8 |
HALC |
Clerks’ Training Bursary Scheme
Clerk has applied for training funding through this scheme
Resolved
That this is noted
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7.9 |
Jean Addis |
Thanks on behalf of EHPCC for donation (email)
Resolved
That this is noted
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7.10 |
HM Revenue &Customs |
Employer’s Bulletin 2005 |
7.11 |
Herefordshire Council |
Recycling leaflets
Resolved
That this was noted in item 4.1.2 |
7.12 |
HALC |
Police Community Consultative Group – Public Meeting 18th October 2005 |
7.13 |
HALC |
Agenda for Meeting 24th October 2005 |
7.14 |
Herefordshire Council |
Statement of Community Involvement Survey – respond by 30th November 2005
Paper work to Councillor Mrs E Overstall
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7.15 |
Herefordshire Council |
Herefordshire Partnership Quarterly Economic Report – August 2005 |
7.16 |
Herefordshire Council |
Forward Plan – 1/10/05 to 31/1/06 |
7.17 |
Herefordshire Council |
Public notice of meetings -13/10/05 to 9/12/05 |
7.18 |
Herefordshire Council |
Hereford & Worcester Fire and Rescue Authority – Invitation to respond to consultation
Resolved
That this is noted but EHGPC would not respond
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7.19 |
Herefordshire Council |
Flyer for ‘Forum for Festival and Events Organisers 16/11/05” |
7.20 |
Herefordshire Council |
Public Transport Timetables
Resolved
That the Clerk should investigate whether there are web pages which could be accessed through the EH website.
ACTION CLERK
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7.21 |
HALC |
Advice on Parish Council’s responsibility re Rowlestone Village Hall + land
Resolved
That this was noted in item 4.2
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7.22 |
Andrew Middlecote - HC |
Response to reported work required to finger post in EH village
Resolved
That this was noted in item 11.2
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7.23 |
Stephen Oates - HC |
Response to adoption of street lighting in Gilberts Wood
Resolved
That this was noted in item 11.1
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7.24 |
Herefordshire Council |
Highway Maintenance Plan and Winter Gritting Leaflet
Paperwork to Councillor J Middle
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7.25 |
Sandra Ball |
Rowlestone Village Hall Insurance details
Resolved
That this was noted in item 4.2
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7.26 |
SLCC |
Regional One-day Conference – 5th December 2005 |
7.27 |
HALC |
Information Corner 26/10/05 - (copies to Councillors)
Resolved
That this is noted |
7.28 |
HALC |
Reports on NALC AGM 25/10/05 and HALC AGM 13/10/05
Resolved
That this is noted
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7.29 |
HALC |
Fun with Finance - 10th November 2005 at 6.30pm (booking form) |
7.30 |
HALC |
Power to the People – 16th November 2005 at 6.30pm (booking form) |
7.31 |
HALC |
Two can Tango – 8th December 2005 at 6.30pm (booking form) |
7.32 |
HALC |
Procedures plus Finance (HINTS course) – 19th November 2005 at 9.30am (booking form) |
7.33 |
HALC |
Planning plus Community Action (HINTS course) – 3rd December 2005 at 9.30am (booking farm) |
7.34 |
Worcester County Council |
Free Composting Clinics – Posters and flyers
Resolved
That this is noted
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7.35 |
Hereford Museum |
Poster for Images 29 Association of Illustrators – 12th November to 7th January 2006
Paperwork to Councillor G Sprackling
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7.36 |
Robert George |
Email communication re Memorial Hall Exhibition, website and Parish Plan
Resolved
That this was noted in item 4.3.2
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7.37 |
HALC |
Information Corner 31.10.05 (Copies to Councillors)
Resolved
That this is noted
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7.38 |
HALC |
Parish Council Election Costs
Resolved
That this is noted
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7.39 |
HALC |
Reminder to respond to Community Involvement Survey |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in October
Date |
Work |
Hours |
13/10/05 |
Grass cutting Gilberts Wood Verge |
15/60 |
15/10/05 |
Grass cutting Priors Field Verge |
15/60 |
20/10/05 |
Grass cutting Playing Field surround |
60/60 |
25/10/05 |
Check gullies and clear as necessary. Clear debris |
300/60 |
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Resolved
That this is noted |
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8.2 |
October Roadsweep
It was reported that Herefordshire Jarvis Services (HJS) had failed to sweep the areas of Prill Road and the village centre during October. HJS admitted that they were unable to complete Prill Road in the allotted hour but claimed to have carried out the sweep in the village centre. The situation will be monitored.
Resolved
That this is noted
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8.3 |
Lengthsman Financial Returns
The Clerk presented the financial and work returns for the period August-October 2005
See Appendix 1
Resolved
That this is noted
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9 |
Financial Report
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9.1 |
Payments for approval
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Clerk stationery/office supplies |
£ |
24.35 |
Clerk postage |
£ |
13.46 |
Clerk travel |
£ |
29.51 |
Clerk salary |
£ |
408.00 |
Nick Eynon – Erection of fence around embankment slide |
£ |
253.80 |
Nick Eynon – Construction of mound for embankment slide |
£ |
1,175.00 |
npower |
£ |
25.02 |
Transfer to A&L deposit account |
£ |
3,500.00 |
Clerk Training HINTS courses on 19th Nov and 3rd Dec 2005 |
£ |
60.00 |
Brian Ball – Work at Recreation Ground (2/5/05 to 8/10/05) |
£ |
138.00 |
Herefordshire Jarvis Services – October Road sweep [Lengthsman] |
£ |
70.50 |
Wicksteed Leisure – Replacement Swing Seats |
£ |
121.61 |
Martin Roper – Rubbish Collection October 2005 |
£ |
45.00 |
Martin Roper – Lengthsman work in October 2005 |
£ |
97.51 |
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9.2 |
Balances as at 24th October 2005
NatWest Current account |
£ |
550.00 |
Unpresented cheques |
£ |
200.00 |
Cheques/cash to be credited |
£ |
96.00 |
NatWest Business Reserve |
£ |
8,205.84 |
Alliance + Leicester Current account |
£ |
394.94 |
Alliance + Leicester Deposit account |
£ |
5,398.45 |
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Total cash assets
Consisting of: |
£ |
14,445.23 |
Precept funds |
£ |
13,245.23 |
Parish Path Funds |
£ |
1,200.00 |
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9.3 |
Lengthsman Scheme
Balance ( 24/10/05 ) |
£ |
592.28 |
Unpresented cheques |
£ |
nil |
Balance available (unclaimed) |
£ |
1,087.78 |
Administration charge |
£ |
217.55 |
Available funds to cover Lengthsman work Oct 05- Mar 06
(annual allocation £2,175.56)
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£ |
1,462.51 |
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9.4 |
Payments received
Ewyas Harold Cricket Club – Pavilion Hire 2005 |
£ |
96.00 |
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Resolved
That the financial statement is accepted and payments should be made.
Proposed Councillor J Middle
Seconded Councillor G Sprackling
Carried unanimously
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10 |
Planning |
10.1 |
Application number DCSW2005/3393/F
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Site: |
3 Lion Terrace, Ewyas Harold, Herefordshire. HR2 0ER |
Description: |
Single storey front extension, rear dormer and new access onto Pontrilas Road B4347 |
Application Type |
Full |
Applicant |
Mr D Gleed, 3 Lion Terrace, Ewyas Harold, Herefordshire. HR2 0ER |
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Resolved
That the Group Parish Council have no objections to this application
Proposed: Councillor Mrs M Tovey
Seconded: Councillor J Middle |
10.2 |
Application number DCSW2005/3396/F
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Site: |
Llancillo Tithe Barn, Pandy, Abergavenny, Herefordshire. NP7 8HH |
Description: |
Conversion of redundant agricultural building to a dwelling |
Application Type |
Full |
Applicant |
Mr + Mrs Bailey, Llancillo Hall, Nr Pandy, Abergavenny. NP7 8HH |
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Resolved
That the Group Parish Council have no objections to this application
Comments
EHGPC felt that, owing to the complex nature of this application, assessment of the plans could only be made by a qualified planning officer
Proposed: Councillor Revd L Rickards
Seconded: Councillor J Middle
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11 |
Road Maintenance and Related Matters
11.1 |
Lighting in Gilberts Wood and Old Shoppelands
Following the reporting of a fault with one of the lights in Gilberts Wood, it has been discovered that the extra lights installed on these two developments in 2002 have never been adopted by Herefordshire Council. Stephen Oates of HC is looking to rectify this oversight.
Resolved
That this is noted
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11.2 |
Fingerpost in Ewyas Harold
This sign has been inspected by HC and in their opinion does not need replacing or repairing.
Resolved
That this is noted
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11.3 |
Dulas Signage
The lack of road names in Dulas has been reported to HC but there has as yet been no feedback.
Resolved
That this is noted
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11.4 |
Dulas Traffic
It was reported that, as a result of their satellite navigation systems, heavy goods have been using the side roads and this led to the road being blocked when one such vehicle was unable to negotiate the narrow lanes.
Resolved
That the Clerk would write to HC to clarify why on these systems only some lanes are designated as unsuitable for heavy traffic.
ACTION CLERK |
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12 |
Footpaths
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12.1 |
Parish Footpaths Officer (PFO)
No report was presented this month. However the following work has been scheduled with the P3 scheme contractor:
- Erection of sign post on EH16 near Brook House
- Replacement of 2 fence posts on EH14A
- Removal of overhanging branch over stile on EH14A
- Erection of waymarking post on EH37
Resolved
That this is noted
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13 |
Parish Newsletter
Items for inclusion in Newsletter:
- Memorial Hall Events (LO)
- Explanation of Precept setting (DH) – for Spring 2006 edition
- Playground (LR)
- User Group response (LR)
- Memorial Hall (JM)
- Youth Groups list (LR)
- Dore Transport Group
Resolved
That this is noted
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14 |
Parish Website
- Parish Plan will need updating
- It was noted that the website does not appear to be found on search engines when entering Ewyas Harold
- Herefordshire Council website does not have links to EH website
Resolved
That this is noted. |
15 |
Matters for Further Discussion
15.1 |
Recent Memorial Hall Events
The success of the recent week of events was reported. The photographic exhibition has had over 1000 visitors and the film shows and concert were also well attended.
Resolved
That this is noted
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15.2 |
Rowlstone Churchyard Grant
The Clerk has received a verbal request for this donation.
Resolved
That the Clerk should obtain the request in writing.
ACTION CLERK
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The Meeting closed at 9.55pm |
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Chairman
Date |
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