Present

Councillor Revd L Rickards in the chair

Councillor W Preece (Dulas)

Councillor Mrs J Addis

Councillor Mrs E Overstall (Dulas)

Councillor Mrs M Tovey

Councillor R Weaver

Councillor P Sheen (Rowlstone)

Councillor J Middle

Councillor D Harries

The Clerk

In attendance:

Councillor J B Williams (Herefordshire Council)

1

Apologies for Absence

Councillors Mrs M Williams, P Jinman (away on business), G Sprackling (on holiday)

2

Declaration of Interest

None declared

3

Minutes

The minutes of the ordinary meeting of the council held on Tuesday 5th September 2006 were approved with the following amendment:

Item 4.6  should read “8th December  Walk the Line”

4.1

Artmarkers

• Planning application for siting of artwork has been made by the Artmarker project leaders and they will bear the cost.
• Quotations have been sought for the construction/erection of a gate, path and seat at the agreed site of the Catholic Church. The Clerk is in discussions with Father Nicholas over the suitable design. Money is available from Artmarkers to hopefully cover this cost.
• Environment Agency (EA) will need access through site to carry out extensive works to the water course in 2007. Clerk has contacted Mr Ian Collins of Herefordshire Housing who has stated that the siting of the artwork may compromise access for the EA.

Resolved

That the Clerk should discuss the siting issue with Mr Collins and the EA as a matter of urgency.

ACTION CLERK

4.2

Rowlstone Village Hall

Draft lease agreement has been obtained from Community First. The document will require some editing before being presented to the Council for approval.

Resolved

That this is noted

4.3

Dulas Brook

Overgrown vegetation in the brook has been reported to Environment Agency and they have agreed to inspect this section. They informed the Clerk that as this was an area that had been prone to flooding in the past they inspected this area every year at this time and carried out any work they deemed necessary.

Resolved

That this is noted

4.4

Herefordshire UDP  Flood Plan Map 17

As a consequence of letters to HC identifying areas that required improvements with regard to flood water, two engineers were sent out to access the situation.  The Clerk has now received contact details of the engineer with responsibility for the bridge at the surgery and will speak to him to obtain feedback.

Resolved

That this is noted

4.5

Museum on the Move

The mobile museum will be visiting the primary school from 1.30pm to 3.30pm on Friday December 8th and will then be outside the Memorial Hall from 4.00pm to 7.00pm.

Resolved

That this is noted.

4.6

Planning Procedures

A draft planning checklist was presented by Councillor Mrs E Overstall.

Resolved

That this should be sent HC’s planning department for their comments.

ACTION EO

4.7

Traffic in EH Village Centre

Following a meeting with Mr Andrew Lee Jones various options were suggested to help with traffic calming in the village centre:

• Traffic speed survey will be undertaken
• Footpath zone to be marked on highway from chip shop to the butchers.
• When available, temporary traffic speed indicator signs could be hired from HC. (Costings will be provided in time to consider for 2007/2008 precept)

Resolved

That this is noted

It was noted that the road markings at the end of Prill Lane had improved traffic parking but that these were now in need of being repainting

Resolved

That the Clerk should make a request to HC for this work to be undertaken

ACTION CLERK

4.8

Precept

Suggested capital projects for 2007/2008:

• Playground surfacing and play equipment
• Finish painting pavilion
• Enclosure for car park area (part funding with Football Club)

4.9

Parish Freighter

It was noted that the freighter did not arrive on September 9th until 3pm.

Resolved

That the Clerk should raise this with HC

ACTION CLERK

5

Recreation Ground

5.1

Monthly Audit

• Extra bark is required in play area – Martin Roper having trouble sourcing supply
• Thistles are growing in play area  – Martin Roper to remove
• Balcony loose on pavilion (temporary fixings in place)
• Car park sign still to be attached
• Sign on locked gate needs re-writing
• Two side panels missing from log platform

ACTION CLERK

5.2

Play Area

6

Local Security Matters

• Graffiti on newly painted pavilion door has been painted over.
• Still waiting for follow-up report from police on alleged drug abuse in Recreation Ground

Resolved

That this is noted

7

Correspondence

8

Lengthsman Scheme

8.1

Lengthsman work undertaken in September

Resolved

That this is noted and approved

9

Financial Report

9.1

Payments for approval

9.2

Balances as at 26/9/06

9.3

Cancelled Payments

9.4

Payments received

9.5

Budget Adjustments

Resolved

That the financial statement is accepted and that payments and transfers should be made.

10

Planning

10.1

Application number DCSW2006/2839/F

Resolved

That EHGPC has no objections to this application. (plans viewed prior to meeting)

10.2

Application number DCSW2006/2153/F

Notification of Planning Permission

Resolved

That this is noted  

10.3

Application number DCSW2006/2154/F

Notification of Planning Refusal

Resolved

That this is noted 

10.4

Application number DCSW2006/2995/F

Resolved

That EHGPC has no objections to this application.

A comment should be included to indicate that this application did not appear to comply with the UDP

10.5

Application number DCSW2006/2992/O

Resolved

That EHGPC has no objections to this application.

10.6

Application number DCSW2006/2357/F

Notification of Planning Permission

Resolved

That this is noted 

10.7

Application number DCSW2006/3110/F

Resolved

That EHGPC has no objections to this application.

10.8

Planning Protocol

There was a discussion on planning procedures.

Resolved

That the Clerk should check on the procedure if planning application was not sought.

ACTION CLERK

11

Road Maintenance and Related Matters

No issues raised under this section.

12

Footpaths

13

Parish Website

• Flicks in the Sticks dates will be added to the news section.
• The possibility of including an events section will be researched.

ACTION EO

14

Newsletter

Items for inclusion:

• Museum on the Move - DH
• Flicks in the Sticks - DH
• Artmarkers - EO
• Road Safety - EO
• Play Area Safety Surface – EO

Resolved

That this is noted

The Meeting closed at 9.00pm

Chairman

Date