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Present |
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Councillor P Sheen in the chair (Rowlstone)
Councillor R Weaver
Councillor R Baker (Llancillo)
Councillor Mrs M Bradley
Councillor B Krige
Councillor Mrs M Williams (Rowlstone)
Councillor D Harries
Councillor P Jinman
Councillor Mrs E Overstall (Dulas)
In attendance:
The Clerk
1 member of the public
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Public Forum
No items were raised under this section.
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1 |
Apologies for Absence
Councillor W Preece
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2 |
Declaration of Interest - None declared
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3 |
Minutes
The minutes of the ordinary meeting of the Council held on Tuesday 2nd September 2008 were approved without amendment.
The minutes of the extraordinary meeting of the Council held on Tuesday 23rd September 2008 were approved without amendment.
Carried unanimously
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4.1 |
Quality Parish
Items still outstanding for portfolio:
- Need press cuttings from Hereford Times to prove use of local press
- Need winter edition of Newsletter to complete 4 issues for the year.
Resolved
That this is noted |
4.2 |
Rowlstone Telephone Box
Still waiting on decision re possible removal. Anthony Bush (HC) has informed that deadline for adoption has been moved back to November 1st after announcement of closures.
Councillor P Jinman requested clarification of the procedures at the extraordinary meeting on September 23rd and the Clerk confirmed that:
- Views of Councillors unable to attend the meeting were made known to the Chairman
- Only those Councillors present at the meeting were entitled to vote on the options.
- Councillors gave consideration to likely costs (insurance and future upkeep) that may be incurred by EHGPC if the proposed adoption of the telephone box became necessary.
Resolved
That this is noted
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4.3 |
Co-option of Councillors |
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4.3.1 |
Co-option for Ewyas Harold
Mr Glynn James has confirmed that he will be available for co-option at the Parish Meeting in October.
Resolved
That this is noted
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4.3.2 |
Vacancies
There are currently two other vacancies on the Council which can be co-opted but although there have been two verbal enquiries no expression of interest forms have been received.
Resolved
That this is noted
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4.4 |
Flicks in the Sticks
Autumn Season
10th October - Love in the Time of Cholera
8th November - Kite Runner
11th November – Film Matinee - Looking at 1958
6th December - The Baker
Resolved
That this was noted
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5 |
Recreation Ground
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5.1 |
Monthly Audit
- Nettles on river fence require treating
- Play area gates still to be fixed
Resolved
That Councillor R Weaver would check whether Advance Joinery was still prepared to quote for this work.
ACTION RW
- Hedges require cutting – this will be part of Brian Ball’s autumn work
Resolved
That this is noted
- Excess litter around changing rooms
- Tree still to be planted
Resolved
That the Clerk should write to EHFC about the above two items
ACTION CLERK
- Broken bottles in play area
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5.2 |
Dog Fouling
- Councillor D Harries stated that it had been brought to his attention that there was a problem near to the surgery.
Resolved
That a sign should be placed on the gate to the Artmarkers stonework.
ACTION DW
- Extra signs have been requested and are now at the Veterinary Surgery.
Resolved
That this noted and they will be collected by Councillors R Weaver and D Harries.
ACTION RW + DH
- The Clerk read out a letter from Lynne and Gordon Tonge highlighting the problems as seen by responsible dog owners. They requested consideration for siting dog fouling bins in the village.
Resolved
That the Council felt that responsibility for disposal of waste should stay with the dog owners and that they foresaw problems with emptying and agreeing location of such bins.
That the Clerk should write to L + G Tonge explaining the Council’s decision.
ACTION CLERK |
5.3 |
Picnic Table
Order has been placed with Advance Joinery for slats to be replaced but this work is still outstanding.
Resolved
That Councillor Ron Weaver would make enquiries about the likely installation date.
ACTION RW
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5.4 |
Field Drainage
Brian Lee (Herefordshire Council) will be visiting the Recreation Ground at 10am on Thursday October 9th to discuss the issues.
Resolved
That this is noted
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5.5 |
Youth Amenities
5.5.1 |
Skate boarding
The Clerk informed the Council of a request from Andy Robertson for support to set up facilities within Ewyas Harold.
Resolved
That the Clerk should invite Andy Robertson to give a brief presentation at the November meeting
ACTION CLERK
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5.5.2 |
HCVYS – 7.30pm on Wednesday 15 October at Memorial Hall
Councillor D Harries informed Councillors of an exploratory meeting to agree an effective method of communicating with teenagers in Ewyas Harold
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|
6 |
Local Security Matters
- Sheep Attacks. The dog responsible for the attacks has been identified and is being kept under restraint by the owners. The police have been made aware of the situation.
Resolved
That this is noted.
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7 |
Correspondence
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Sender |
Content |
7.1 |
HC Environment |
Garden bonfire advice leaflets |
7.2 |
Community First |
Notice of AGM – October 1st 2008 plus nomination form |
7.3 |
Community First |
Newsline – September 2008 |
7.4 |
SLCC |
Notice of AGM – October 18th 2008 |
7.5 |
HC Environment |
Update on de-trunking of A465
Resolved
That this was noted in item 11.1
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7.6 |
Electoral Registration |
Co-option paperwork for 2 councillor vacancies in Parish of Ewyas Harold
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7.7 |
Electoral Registration |
Acknowledgement of latest vacancy in Parish of Ewyas Harold
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7.8 |
HC Regeneration |
Reminder for Seminar on Affordable Housing – 10.00 on 25th September 2008 at Left Bank Hereford
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7.9 |
HC Regeneration |
Reminder for responses to Scrutiny Review of Planning Services
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7.10 |
HC Regeneration |
Bus and Train timetable – Hereford + Bromyard (31st August 2008 to 21st Feb 2009)
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7.11 |
HC Regeneration |
September funding update |
7.12 |
HC Regeneration |
BT’s Adopt a Telephone Kiosk
Resolved
That this was noted in item 4.2
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7.13 |
HC Regeneration |
Community Consultation on crime and disorder, and drug abuse.
Resolved
That this is noted
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7.14 |
HC Environment |
Feedback request on recent flooding in Ewyas Harold
Clerk has made return following consultation.
Resolved
That this is noted
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7.15 |
Peter Overstall |
Copy letter to Brian Ball re work on footpath EH 31 (email) |
7.16 |
West Mercia Police
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Combined Equality Scheme - Questionnaire (also available on-line www.westmerciapoliceauthority.gov.uk) |
7.17 |
West Mercia Police |
Green Paper – From the Neighbourhood to the National (summary of chapter 1)
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7.18 |
Liz Overstall |
Parish Plan update and Action Form.
The action plan report has been sent to Herefordshire Council. Resolved
That the following items should be followed up locally:
- Regular report is required from the representative of the GPC on the School Committee (Mrs Ponting)
ACTION CLERK
- Regular report required from Memorial Hall Committee.
ACTION DH
- Organise the education side of the PP.
ACTION PP GROUP
(now redundant and will eventually pass to EHPCC)
- Future of Catholic Church in EH
ACTION CLERK
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7.19 |
Andy Robertson |
Request for consideration of skate board facilities (email)
Resolved
That this was noted in item 5.5.1
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7.20 |
HC Environment |
Notice of Temporary Closure of School Lane (BT duct laying) - In force from 6th October 2008
Resolved
That this is noted
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7.21 |
HC Environment |
Parish Freighter bookings notice for 2009. Bookings only being accepted for first half of year at the moment.
Resolved
That this is noted
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7.22 |
HC Environment |
Lengthsman – Customer Satisfaction Questionnaire. Clerk has completed this return.
Resolved
That this is noted
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7.23 |
Peter Gunn-Wilkinson |
Golden Valley cycle track project – Meeting on Transport 9/10/08 in Peterchurch Fire Station at 7.30pm (email)
Resolved
That EHGPC supports the establishment of long distance cycle paths in principle.
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7.24 |
HALC |
HALC Conference + AGM –11th October 2008 from 9.30am at Brockington
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7.25 |
Communities + Local Government |
Consultation paper – The making and enforcement of byelaws
Paperwork to Councillor P Jinman
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7.26 |
Sabrina Wheeler |
Expression of interest in placing advert into Newsletter – (Galanthus Gallery & Café) [email]
Paperwork to Councillor Mrs E Overstall
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7.27 |
Herefordshire Council |
Notice of Precept setting for 2009/10 – Respond by Friday 2nd January 2009
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7.28 |
Marches Housing |
Annual Report 2008 |
7.29 |
PC Christine Griffiths |
Newsbeat October 2008 (email)
Copies to Councillors
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7.30 |
Peter Gunn-Wilkinson |
CHANGE OF VENUE
Golden Valley cycle track project – Meeting on Transport 9/10/08 in Peterchurch Community Hall at 7.30pm (email)
Resolved
That this is noted
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7.31 |
Jenni Chapple |
Expression of interest in acting as Internal Auditor [email]
Resolved
That this was noted in item 9.4
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7.32 |
Jean Addis |
Request for £50 from EHPCC to help with electricity costs in churchyard. [email]
Resolved
That this payment should be made
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7.33 |
Herefordshire Council |
Permission for co-option to fill Councillor vacancy for Ewyas Harold Parish. Post previously held by Richard Mailes.
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7.34 |
CSO Rosina Cathcart |
Golden Valley Local Policing Update (plus Halloween leaflet – Microsoft Powerpoint) – [email]
Copies to Councillors plus electronic version of leaflet to Councillor B Krige
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7.35 |
SLCC |
Bookshop catalogue |
7.36 |
HC Environment |
Lengthsman Scheme – Traffic Management Training (Lengthsman and Clerk have registered for this compulsory course)
Resolved
That this is noted
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7.37 |
Lynne + Gordon Tongue |
Dog fouling
Resolved
That this was noted in item 5.2 |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in September.
Date |
Work |
Hours |
5/9 |
Clearing ditch - Rowlstone |
676/60 |
6/9 |
Verge cutting – A465 entrance |
56/60 |
11/9 |
Verge cutting – Gilberts Wood and Priorsfield |
30/60 |
12/9 |
Application of 15 litres spray – Bridge to Village Centre |
|
15/9 |
Grass cutting – Rabbit Lane |
24/60 |
20/9 |
Verge cutting – MH to A465, Prill Road to Forge Garage |
138/60 |
25/9 |
Verge cutting – Gilberts Wood and Priorsfield |
30/60 |
26/9 |
Verge cutting – Elmbridge area |
60/60 |
28/9 |
Application of 15 litres spray – Rabbit Lane |
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|
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TOTAL |
1014/60 |
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Resolved
That this is noted and approved
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9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
547.28 |
Stationery/Office Expenses |
£ |
nil |
Clerk postage |
£ |
2.76 |
Clerk travel |
£ |
32.36 |
HM Inland Revenue (PAYE £-43.20 NI £9.29 employee £10.81 employer). Claim of £23.10 made against HM R&C |
£ |
0.00 |
Golden Valley Insurance – September Newsletter printing |
£ |
120.00 |
Herefordshire Council – contribution to new bus shelter |
£ |
1,234.97 |
Transfer from NatWest to A+L |
£ |
8,500.00 |
Herefordshire Council – Parish Freighter (Feb to May 2009) |
£ |
116.34 |
EHPCC – Donation to churchyard electricity |
£ |
50.00
|
Martin Roper – Lengthsman Work September |
£ |
320.68 |
Martin Roper – Waste collection September |
£ |
80.00 |
Martin Roper – Play area grass cutting |
£ |
77.41 |
Martin Roper – Application of weedkiller in Recreation Ground + graffiti removal
|
£ |
27.88 |
Memorial Hall – Booking fee for HCVYS Meeting |
£ |
15.00 |
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|
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9.2 |
Balances as at 7th October 2008
NatWest Current account |
£ |
265.30 |
Unpresented cheques |
£ |
58.75 |
Cheques/cash to be credited |
£ |
65.00 |
NatWest Business Reserve |
£ |
11,404.11 |
Alliance + Leicester Current account |
£ |
262.44 |
Alliance + Leicester Deposit account |
£ |
9,555.75 |
Total cash assets
Consisting of: |
£ |
21,435.10 |
Precept funds |
£ |
19,251.09 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
1,114.98 |
Administration charge outstanding |
£ |
111.51 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
1,311.33 |
|
£ |
307.86 |
Parish Path Funds |
£ |
1,104.40 |
Parish Plan Funds |
£ |
771.75 |
|
9.3 |
Payments Received
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|
Mrs Michelle Williams – pavilion hire |
£ |
15.00 |
Herefordshire Council – Precept six monthly payment |
£ |
9,401.81 |
Lock’s Garage – Newsletter advert |
£ |
25.00 |
Mrs A Lloyd – pavilion hire |
£ |
15.00 |
HM R&C – direct payment to Clerk to cover tax rebate |
£ |
23.10 |
Denis Elkerton (Falcon Woodwork) – Newsletter advert |
£ |
25.00 |
Rowlestone Farmhouse Ice Cream – Newsletter advert |
£ |
25.00 |
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9.4 |
Internal Auditor
The Council considered the possibility of Jenni Chapple acting as the Internal Auditor
Resolved
That given her financial background in book keeping she would be suitably competent.
That (if she was still willing) the Clerk should set up the contract.
ACTION CLERK |
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Resolved
That the financial statement is accepted and that payments should be made.
Carried unanimously.
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10
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Planning
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10.1 |
Application number DCSW2008/2276/L and DCSW2008/2274/F
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|
Site: |
The Stone Barn, Walterstone, Herefordshire. HR2 0DT |
Description: |
Conversion of redundant agricultural stone barn to residential dwelling. |
Application Type: |
Listed Building Consent and Full |
Applicant: |
Mr Brierley, Upper House Farm, Walterstone, Herefordshire.
HR2 0DT
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|
|
Resolved
That EHGPC have no objections to this application.
|
11 |
Road Maintenance and Related Matters
11.1 |
A465 De-trunking (Hereford to Llangua)
This will come into force at Midnight on 29th October 2008 when Herefordshire Council will take responsibility for this road. There was a discussion of the likely consequences and the future of road management throughout Herefordshire.
Resolved
That the Clerk should request that Councillor J B Williams explains HC’s road maintenance policy.
ACTION CLERK
|
11.2 |
A465/Rowlstone Junction
Herefordshire Council have inspected this junction and are happy with visibility.
Resolved
That EHGPC still felt that visibility was not satisfactory
|
11.3 |
Trees in Retaining Walls
Several trees are growing in the brook retaining walls from Weir End to the village centre. This has been reported to HC but the work is still to be undertaken.
Resolved
That this is noted.
|
11.4 |
Seat at Elmdale Junction
The cost of the replacement slats will be in the order of £40.
Resolved
That the Clerk should arrange for this repair to be undertaken.
ACTION CLERK
|
11.5 |
C1213 Blocked Drain (Dulas Court)
Water is still flowing across the road 200 yards from Dulas Court on the Ewyas Harold side. This was first reported in 2007 and then again in January and May 2008. This has now been re-reported
Resolved
That this is noted.
|
11.6 |
Pudding Street (U74420)
The road surface just before the bridge (grid ref 3729) has completely broken up because of the use by heavy goods vehicles. This has been reported but the work is still outstanding.
Resolved
That this is noted.
|
11.7 |
Rowlstone C1210 (Grid ref 3727)
Lengthsman has repaired ditching and request has been made to HC for replacement gritting bin.
Resolved
That this is noted |
11.8 |
Dulas Road C1213
Drains from Castle Pitch to village centre have been jetted following floods.
Resolved
That this is noted
|
11.9 |
B4347 (Pontrilas End)
The surfacing is breaking up along the centre of the roadway. This was reported to HC on 16th April 2008 (ref 01/26161) and the remedial work is still outstanding. The work was too involved for Parish Initiative and has been passed on to Highways for scheduling.
Resolved
That the Clerk should contact HC again as the surface is becoming dangerous.
ACTION CLERK
|
|
12 |
Footpaths
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12.1 |
Footpaths Officer’s Report
Nothing to report.
|
13 |
Parish Newsletter
13.1 |
Winter Issue
Items for inclusion:
- Acknowledgement of public involvement with litter clearing.
- Follow-up on dog fouling article.
Other suggestions welcome
Resolved
That this is noted.
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13.2 |
Future Issues
Councillors were reminded of the need to look for extra advertising revenue.
Current charges:
£25 for 4 inserts (1 year)
£7 for one-off insert
Resolved
That this is noted.
|
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14 |
Parish Website
Link has been established with DirectGov.
Resolved
That this is noted.
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The Meeting closed at 9.20pm |
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Chairman
Date
NEXT MEETING November 4th 2008 at MEMORIAL HALL
Future Meetings December 2nd, January 6th, February 3rd |
