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Present |
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Councillor Mrs E Overstall (Dulas) in the chair
Councillor Revd L Rickards
Councillor Mrs M Williams (Rowlstone)
Councillor P Sheen (Rowlstone)
Councillor G Sprackling
Councillor W Preece (Dulas)
Councillor P Jinman
Councillor Mrs J Addis
The Clerk
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1 |
Apologies for Absence
Councillors D Harries, J Middle, R Weaver, Mrs M Tovey
Councillor Berris Williams (Pontrilas Ward Councillor) also sent his apologies |
2 |
Declaration of Interest
Councillor Mrs E Overstall declared an interest in item 12.1
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3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 9th August 2005 were approved without amendment.
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4 |
Matters for report (Not covered by separate agenda items)
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4.1 |
Dulas Brook
Following the letter from Mr I Lees re the accumulation of rubbish in the brook, the Clerk has contacted the Environment Agency and they have agreed to inspect the stretch causing concern when they come in October/November to remove silt that has built up next to the surgery.
Resolved
That this is noted and that the Clerk should inform Mr Lees of the outcome.
ACTION CLERK
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4.2 |
Parish Plan
4.2.1 |
Final Draft
Amended final draft was accepted subject to previously agreed changes to the Rowlstone plan being included. It was therefore agreed that the final draft should be submitted to Herefordshire Council for acceptance.
Resolved
That this is noted.
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4.2.2 |
Parish Plan Funding
It was agreed that, following the receipt of the final £2,000 grant from the Countryside Agency, £1060.73 should be repaid to the Parish Council to cover the overspend incurred in 2004/2005 covering Parish Plan expenses. This will leave £891.02 to spend on the Parish Plan.
Proposed: Councillor Revd L Rickards
Seconded: Councillor Mrs J Addis
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4.3 |
Llancillo Signs
No report was made.
Resolved
That this is noted.
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4.4 |
Rowlestone Village Centre
Councillors Mrs M Williams and P Sheen presented an annotated map which highlighted the road maintenance required in Rowlstone.
Resolved
That the Clerk should send a letter based on this report to the HC Highways department.
ACTION CLERK
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4.5 |
Access to Ewyas Harold Common
The Footpaths Officer felt that it was unnecessary for him to comment on the conclusive maps of Registered Common Land and Open Country as there is a separate definitive footpath map.
Resolved
That this is noted.
It was agreed that a copy of the conclusive map should go on public display on the tourist board section of the parish noticeboard. Councillor Sprackling will contact Mr J Pring to obtain the key, but if this proves unsuccessful the Clerk will contact the tourist board for access.
ACTION GS + CLERK
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4.6 |
Ewyas Harold Parish Noticeboard
It was agreed that due to lack of space a restriction should be placed on items placed on this board. No commercial notices, no notices should be placed more than one month prior to the event date and none should be left on the board for more than one month. Any that did not comply would be removed.
Resolved
That a note identifying these restrictions will be put on the noticeboard by Councillor Mrs E Overstall.
ACTION LO
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5 |
Recreation Ground
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5.1 |
Monthly Audit (July/August)
- Wire fence around perimeter near to cricket ground needs repairing
Resolved
That Councillor G Sprackling would ask Brian Ball to repair the fence
ACTION GS
- Footpath redirection sign is missing
- Large pothole has formed by tree directly opposite pavilion
Resolved
That the Clerk would ask Nick Eynon to fill the pothole at the same time that the embankment slide is being constructed.
ACTION CLERK
- Weeds are growing through play area bark and bark is becoming thin.
Resolved
That the Clerk would place an order with Martin Roper for extra bark to be spread and for the weeds to be removed.
ACTION CLERK
- Rubber seats on swings are cracking
Resolved
That the Clerk would order replacements
ACTION CLERK
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5.2 |
Play Area
5.2.1 |
Embankment Slide and Swings
Nick Eynon has agreed to construct the mound and at the same time move the swings. This has been agreed with Collins Engineering who were originally to have moved the swings.
Resolved
That the Clerk should raise an order for this work to be undertaken.
ACTION CLERK |
5.2.2 |
Roundabout
This roundabout will be removed by Collins Engineering so that the bearing can be inspected and replaced if necessary.
Resolved
That this is noted.
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5.2.3 |
User Group
Councillor Revd L Rickards will return an expression of interest form for funding to Clare Wychbold and at the same time will check with her what form the user group should take to be most appropriate for gaining these funds.
Resolved
That this is noted
ACTION LR
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5.3 |
Sports Facilities
A notice has been placed to request expressions of interest in running a tennis club but so far this had not received any response. Sue Harries, in her role as school governor has been asked to enquire whether Ewyas Harold Primary School would support a tennis facility or whether they had other suggestions. Councillor Revd L Rickards reported that he believed the school would support such a facility but use by them would be difficult because of adult numbers required for supervision.
Resolved
That this is noted and that Councillor Revd L Rickards should write an article on this subject for the next Newsletter.
ACTION LR
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6 |
Local Security Matters
- Telephone kiosk had been vandalised and was full of rubbish.
Resolved
That the Clerk should contact BT to clarify who was responsible for cleaning the kiosk and that Councillor Revd L Rickards would check whether the police had been notified of the vandalism.
ACTION CLERK + LR
- School noticeboard has been torn down
- Garage at entrance to Recreation Ground has had tiles ripped off the roof.
Resolved
Article on vandalism and appropriate action to be written by Councillor Revd L Rickards for next issue of the Newsletter.
ACTION LR
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7 |
Correspondence
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Sender |
Content |
7.1 |
Mr + Mrs Blows |
Email re proposed changes to dormer windows of Dog Inn. Also offer of information with regards to new opening times
Resolved
That the Clerk should thank Mr + Mrs Blows for their communication and inform them that the Council had no objections to their proposed changes and to include a copy of the village design statement for their information.
That the Clerk should accept the offer of details of the new times and directions for the Dog Inn in relation to the new licensing laws.
ACTION CLERK
That the Clerk should clarify the new licensing laws with HC for the benefit of EHGPC.
ACTION CLERK |
7.2 |
HC Policy and Community |
Herefordshire Funding Directory – 15th Edition, July 2005 |
7.3 |
HC Policy and Community |
Bus and Train Timetables (from 24th July 2005) |
7.4 |
HC Policy and Community |
Herefordshire Partnership Newsletter, Summer 2005
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7.5 |
HC Policy and Community |
Public notice of meetings (August-November 2005) |
7.6 |
HC Policy and Community |
Streetworks schedule |
7.7 |
Hazel Lavelle |
Email request for topics for Golden Valley Community Forum – 20th September 2005 |
7.8 |
Peter Overstall |
Email response to conclusive maps of EH Common and notice of missing footbridge over Dulas Brook on DU8.
Resolved
That this is noted in items 4.5 and 12.3 |
7.9 |
Local Works |
Request for support of the campaign to promote sustainable communities. (The Sustainable Communities Bill)
Resolved
That copies of the paperwork should be sent to Councillors for discussion of the resolution at the next Parish Meeting and decide as individuals whether to lobby their local MP to support the early day motion.
ACTION CLERK |
7.10 |
Roger Withnell |
Information re available website developed by Brilley PC
Paperwork given to Councillor Mrs E Overstall
Resolved
That this is noted in item 14 |
7.11 |
Charity Commission |
Annual Returns for William Pye Charity
These have been completed and returned
Resolved
That this is noted |
7.12 |
HC Environment |
Rights of Way Improvement Plan – 2nd Parish Consultation – Comments by December 16th 2005
Paperwork given to Mrs E Overstall
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7.13 |
West Mercia Constabulary |
Open Day at Peterchurch Police Station – 3rd September 2005 |
7.14 |
Village Artmarkers |
Newsletter – Issue 1, August 2005
Resolved
That copies should be sent to Councillors and placed on the noticeboard and that the Clerk should look into providing a link on the website.
ACTION CLERK
That the Clerk should re-apply for funding to cover the registration costs.
ACTION CLERK
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7.15 |
SLCC |
Notice of Annual General Meeting – 9/10/05 |
7.16 |
HALC |
Information Corner – 22.9.05 (copies to Councillors)
Copies given to all Councillors
Resolved
That this is noted
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7.17 |
HALC |
Roles & Responsibilities + Law 22/10/05 – Booking Form |
7.18 |
HALC |
2010 and Beyond 29/9/05 – Booking Form |
7.19 |
HALC |
Request from Lord Chancellor’s Advisory Sub-Committee for Magistrates
Paperwork given to Councillor G Sprackling
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7.20 |
HALC |
West Midlands Regional Assembly – Speaking Out, Issue 9, Summer 2005 |
7.21 |
HALC |
Questionnaire on Police involvement with Parish Councils
Completed and returned
Resolved
That this is noted
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7.22 |
HALC |
Request for permission to send email correspondence (Clerk has responded in the affirmative)
Resolved
That this is noted
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7.23 |
HC Environment |
Response re missing footbridge on DU8
Resolved
That this is noted in item 12.3
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7.24 |
HC Adult +Community Services |
Agendas for next round of Community Forums
Paperwork given to Councillor G Sprackling
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7.25 |
HC Adult +Community Services |
Herefordshire Council Forward Plan – 1st Sept to 31ST December 2005 |
7.26 |
HC Adult +Community Services |
Herefordshire Funding Fair – 26th October 2005
Paperwork given to Councillor Revd L Rickards
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7.27 |
HC Adult +Community Services |
Notice of House Condition Survey 2005 |
7.28 |
Mr Bob Davies |
Email request for grant to undertake cricket ground improvements
Resolved
That a grant of £200 be awarded
ACTION CLERK |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in August
To be advised
Resolved
That this is noted |
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8.2 |
Other Lengthsman Work
8.2.1 |
Village Paintwork
The railings etc in the village centre need a coat of black paint( this work is outstanding from 2004)
Resolved
That the Clerk would check whether the Lengthsman was able to carry out this work and if not offer the work to Mr Robin Michael.
ACTION CLERK |
8.2.2 |
Grass cutting at Gilberts Wood
It was agreed that the Clerk should request the Lengthsman to cut the grass between the houses and bungalow at Gilberts Wood.
ACTION CLERK |
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9 |
Financial Report
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9.1 |
Payments for approval
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Clerk stationery/office supplies |
£ |
21.72 |
Clerk postage |
£ |
4.67 |
Clerk travel |
£ |
16.86 |
Clerk salary |
£ |
405.00 |
Herefordshire Jarvis Services – Road sweep August 2005 |
£ |
70.50 |
Clerk Training – Roles & Responsibilities + Law (22/10/05) |
£ |
30.00 |
S B Glass – Reglaze broken window in pavilion |
£ |
23.50 |
Councillor Mrs E Overstall – repayment of copying expenses for Parish Plan |
£ |
39.00 |
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9.2 |
Balances as at 30th August 2005
NatWest Current account |
£ |
948.22 |
Unpresented cheques |
£ |
nil |
Cheques/cash to be credited |
£ |
nil |
NatWest Business Reserve |
£ |
2300.69 |
Alliance + Leicester Current account |
£ |
394.94 |
Alliance + Leicester Deposit account |
£ |
5367.43 |
Transfer of VAT reclaim to Lengthsman Scheme |
£ |
215.46 |
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Total cash assets
Consisting of: |
£ |
8795.82 |
Precept funds |
£ |
7595.82 |
Parish Path Funds |
£ |
1200.00
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9.3 |
Lengthsman Scheme
Balance ( 30/8/05) |
£ |
1034.40 |
Unpresented cheques |
£ |
nil |
Balance available (unclaimed) |
£ |
1087.78 |
VAT reclaim Oct 04-Mar 05 |
£ |
215.46 |
Administration charge |
£ |
217.55 |
Available funds to cover Lengthsman work Aug 05- Mar 06
(annual allocation £2,175.56)
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£ |
2337.64 |
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9.4 |
Payments received
VAT reclaimed (Precept £373.76, Lengthsman 215.46) |
£ |
589.22 |
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Resolved
That the financial statement is accepted and payments should be made.
Proposed Councillor Revd L Rickards
Seconded Councillor Mrs J Addis
Carried unanimously
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10 |
Planning |
10.1 |
Application number DCSW2005/2298/F
Withdrawn Application
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Site: |
Golden Valley Practice, Ewyas Harold, Herefordshire. HR2 0EU |
Description: |
Proposed staff parking area |
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Resolved
That this is noted
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10.2 |
Application number DCSW2005/2003/F
Refusal of Planning Permission
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Site: |
The Sycamores, Ewyas Harold Common, Herefordshire. HR2 0JD |
Description: |
Two storey and single storey extensions |
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Resolved
That this is noted
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11 |
Road Maintenance and Related Matters
There were no issues raised under this section
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12 |
Footpaths
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12.1 |
Parish Footpaths Officer (PFO)
No report was made this month.
Resolved
That this is noted
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12.2 |
Parish Paths Contractor
Brian Ball has agreed to act as the contractor for footpaths work.
Resolved
That the Clerk should write to Mr Ball to confirm the agreement
ACTION CLERK
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12.3 |
Dulas Bridge on DU8
Following a report by the FPO a letter was received from Paul Ratcliffe of Herefordshire Council identifying the timetable for restoring this bridge. Installation is planned for 2006/2007 subject to funding.
Resolved
That this is noted
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12.4 |
Gate Signs
Councillor Mrs M Williams reported that signs requesting that walkers close farm gates after using them needed replacing.
Resolved
That the Clerk should ask the PFO to find out who was responsible for replacing these signs.
ACTION CLERK |
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13 |
Parish Newsletter
Items for Inclusion
- Vandalism
- User Group for Play Area
- VE/VJ celebrations
- Tennis facilities
- Parish Plan (identify areas for future Newsletters)
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14 |
Parish Website
Following the communication from Mr Withnell of Brilley PC, Councillor Mrs E Overstall will look into possible future improvements for the website
ACTION LO
Councillor Revd L Rickards will provide a list of local clubs, so that the possibility of providing possible links through the Parish website could be considered.
Resolved
That this is noted.
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15 |
Matters for Further Discussion
15.1 |
Bonfire Night
Councillor Revd L Rickards requested the use of the Recreation Ground for bonfire night on November 5th.
Resolved
That this was agreed
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15.2 |
Rowlestone Village Hall
There was a discussion over the ownership of the land on which the building was sited
Resolved
That searches should be undertaken through the County Records Office, County Solicitor and Land Registry
ACTION CLERK
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15.3 |
Next Parish Meeting
It was agreed that the meeting in October should be held at the Rowlstone Village Hall
ACTION CLERK |
15.4 |
Ragwort
Concern was expressed over the amount of ragwort on land that was the responsibility of Herefordshire Council.
Resolved
That the Clerk should inform HC of these concerns and question why the policy of HC did not appear to be effective in 2005. The Clerk should also arrange for this subject to be an agenda item for June 2006
ACTION CLERK |
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The Meeting closed at 9.50pm |
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Chairman
Date |
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