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Present |
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Councillor P Sheen in the chair (Rowlstone)
Councillor R Weaver
Councillor R Baker (Llancillo)
Councillor Mrs M Bradley
Councillor W Preece (Dulas)
Councillor B Krige
In attendance:
The Clerk
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Public Forum
No items were raised under this section.
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1 |
Apologies for Absence
Councillors Mrs E Overstall, Mrs M Williams, D Harries, P Jinman
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2 |
Declaration of Interest
Councillor B Krige declared an interest in item 4.3
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3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 5th August 2008 were approved without amendment
Carried unanimously
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4.1 |
Co-option of Councillors |
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4.1.1 |
Councillor resignation
The Clerk read out a letter of resignation from Richard Mailes. This means that even with tonight’s two co-options there are currently 3 vacancies on the Council.
Resolved
That this is noted
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4.1.2 |
Co-option for Llancillo
Richard Baker completed the Declaration of Office and was duly welcomed to the post of Councillor for Llancillo.
Resolved
That this is noted
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4.1.3 |
Co-option for Ewyas Harold
Bennie Krige completed the Declaration of Office and was duly welcomed to the post of Councillor for Ewyas Harold.
Resolved
That this is noted
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4.1.4 |
Future Co-options
The application of Mr Glynn James was discussed.
Resolved
That Mr James should be co-opted as a Councillor for Ewyas Harold at the Parish Meeting in October.
Proposed: Councillor P Sheen
Seconded: Councillor R Weaver
Carried unanimously
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4.2 |
Quality Parish
Application update
- Public Forum now included and identified on Agenda notice
- Contact with HC established on website
- Annual Report on latest Newsletter
Resolved
That, after taken advice from HALC, the Clerk should proceed with the application.
ACTION CLERK
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4.3 |
Post Office Closures
On August 27th the names of the Post Offices in Herefordshire identified for closure were released. Fortunately Ewyas Harold, Pontrilas and Longtown were not on this list.
For those POs affected Herefordshire Council is holding a seminar on September 3rd.
Resolved
That this is noted
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4.4 |
Twinning with Segonzac
The Council have been informed that Segonzac are considering whether they would like to arrange a visit to discuss the possibilities..
Resolved
That this is noted
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5 |
Recreation Ground
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5.1 |
Monthly Audit
- Graffiti on play equipment
Ask Martin Roper to remove marks
ACTION CLERK
- Gates to play area still not repaired/replaced
Still waiting for quotes
- Picnic bench still to be repaired
See item 5.3
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5.2 |
Dog Fouling
- Problem was identified in EHGPC’s Hereford Times report
- High profile report to appear in latest Newsletter
- Other areas of village are now becoming affected.
Resolved
That this is noted
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5.3 |
Picnic Table
Order has been placed with Advance Joinery for slats to be replaced.
Resolved
That this is noted
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5.4 |
Field Drainage
Brian Lee (Herefordshire Council) is available to discuss the issues. Council was unable to offer suitable dates for a meeting..
Resolved
That Clerk should get Brian Lee to set a date and time and then inform Councillors.
ACTION CLERK
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5.5 |
Play Area
The quarterly inspection by HAGS Ltd did not identify any faults with the play equipment.
Resolved
That this is noted
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6 |
Local Security Matters
- Smart Water – Police provided feedback on effectiveness of this procedure and strongly advise residents to protect their property in this way.
- Recreation Ground Vandals. Police are aware of the people taking vehicles onto the playing fields and to help them curtail this activity they are requesting that the main gates are closed at night.
Resolved
That EHFC are asked to resume this practice (Councillor R Weaver to speak to Richard Mailes).
ACTION RW
- Thefts – Two minor opportunistic thefts reported in the area
- Sheep Attacks. There have two incidents in the local area with both attacks thought to have been undertaken by a Staffordshire bull terrier.
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7 |
Correspondence
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Sender |
Content |
7.1 |
Electoral Registration |
Paperwork to advertise vacancies on Parish Council
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7.2 |
HC Environment |
Mobile Library consultation - 29th September Ewyas Harold Memorial Hall 7pm to 9pm
Resolved
That this is noted
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7.3 |
Rita Cornish |
Acknowledgement for use of pavilion for EH Pre-school sports day
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7.4 |
Red Cross |
Acknowledgement of donation to Village Warden Scheme
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7.5 |
HALC |
Information Corner 8/8/08
Copies to Councillors
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7.6 |
HALC |
Training Courses/seminars: Affordable Housing (25th September), New Code of Conduct (1st October), Cross Border Event 15th October)
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7.7 |
HALC |
2008/09 pay negotiations
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7.8 |
HALC |
NALC Policy Briefing – Empowerment White Paper
Key Points:
- Encourage creation of more town/parish councils
- Encourage attainment of quality status
- Extend powers to create bye-laws
- Tighten rules governing parish polls
Resolved
That this is noted
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7.9 |
HALC |
Democracy First poster |
7.10 |
Big Lottery Fund |
Small Grants Evaluation questionnaire – Clerk has responded
Resolved
That this is noted
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7.11 |
Electoral Register |
Monthly update for Parish of Ewyas Harold (email) |
7.12 |
HM Revenue + Customs |
Employer bulletin and CD |
7.13 |
HC Regeneration |
Meeting to discuss Post Office closures (for those parishes affected) – 3rd September 2008 Brockington at 9.30am
Resolved
That this was noted in item 4.3
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7.14 |
HC Regeneration |
Seminar on Affordable Housing – September 25th 10.00 to 15.00 at Left Bank in Hereford
Resolved
That this is noted
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7.15 |
HC Regeneration |
HVA’s courses on roles in community groups (Chair, Secretary 14th October – Treasurer 21st October)
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7.16 |
HC Environment |
Waste management – improvement of recycling service
From Autumn 2009 kerbside recycling will be extended to cover most properties. This will be a fortnightly service with all recycling material being collected in a wheeled bin provided free of charge. (Some exceptions will be allowed where bin collection is impracticable)
Resolved
That this is noted
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7.17 |
Rhys Griffiths |
Visit to National Archives in Kew – 18th September (flyer) |
7.18 |
Herefordshire Partnership |
Newsletter – Summer 2008 |
7.19 |
Brian + Annie Edwards |
Open Weekend at National Vine Collection Ewyas Harold – 6th + 7th September 2008 10am to 5pm
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7.20 |
Richard Mailes |
Written notice of decision to resign as councillor.
Resolved
That this was noted in item 4.1
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7.21 |
Ron Cole |
Response re proposed twinning (email)
Resolved
That this was noted in item 4.4
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7.22 |
Glasdon |
Equipment catalogue |
7.23 |
HAGS Play |
Quarterly play area report (email)
Resolved
That this was noted in item 5.5
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7.24 |
Mazars |
Completion of Annual Audit
- Accounts have been passed without comment of any concerns
- Extra requirement to publicise Audit on notice boards
Resolved
That this is noted
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7.25 |
Peter Overstall |
PFO’s Report September 2008 (email)
Resolved
That this was noted in item 12.1
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7.26 |
A L Mailing |
Clerks & Councils Direct – September 2008
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7.27 |
Herefordshire Council |
News Release August 27 – list of POs earmarked for closure. (email)
Resolved
That this was noted in item 4.3
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7.28 |
Herefordshire Voluntary Action |
HVA News – August 2008 |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in August.
Date |
Work |
Hours |
14/8/08 |
Cutting verges Gilberts Wood + Priors Field |
30/60 |
28/8/08 |
Cutting verges Gilberts Wood + Priors Field + around Church perimeter |
75/60 |
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TOTAL |
105/60 |
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Resolved
That this is noted and approved
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9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
511.38 |
Stationery/Office Expenses |
£ |
1.99 |
Clerk postage |
£ |
22.48 |
Clerk travel |
£ |
17.86 |
HM Inland Revenue (PAYE £16.80 NI £9.29 employee £10.81 employer) |
£ |
36.90 |
Pavilion water (7/2/08 to 19/8/08)- Welsh Water |
£ |
49.40 |
Road sweep July 2008 (Amey Wye) |
£ |
70.50 |
Brian Ball – Recreation Ground flower beds |
£ |
80.00 |
Brian Ball – Parish Paths annual strimming |
£ |
96.00 |
Martin Roper – Lengthsman work Aug 2008 |
£ |
30.10 |
Martin Roper – waste collection Aug 2008 |
£ |
80.00 |
Martin Roper – Recreation Ground grass cutting Aug 2008 |
£ |
68.80 |
Mazars – External auditor fees 2007/2008 |
£ |
470.00 |
Swintex – Replacement litter bin |
£ |
169.02 |
NALC – Quality Council application fees |
£ |
58.75
|
Road sweep August 2008 (Amey Aye) |
£ |
70.50
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|
9.2 |
Balances as at 2nd September 2008
NatWest Current account |
£ |
265.30 |
Unpresented cheques |
£ |
50.00 |
Cheques/cash to be credited |
£ |
16.00 |
NatWest Business Reserve |
£ |
2,002.30 |
Alliance + Leicester Current account |
£ |
287.37 |
Alliance + Leicester Deposit account |
£ |
11,266.06 |
Total cash assets
Consisting of: |
£ |
13,787.03 |
Precept funds |
£ |
11,342.82 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
1,114.98 |
Administration charge outstanding |
£ |
130.09 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
1,456.95 |
|
£ |
472.06 |
Parish Path Funds |
£ |
1,200.40 |
Parish Plan Funds |
£ |
771.75 |
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9.3 |
Payments Received
|
|
Mr B Krige - payment towards Post Office banner |
£ |
16.00 |
Herefordshire Council – Lengthsman Scheme quarterly payment |
£ |
557.49 |
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|
|
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9.4 |
Budget Adjustments |
|
Source of transfer |
Sum to transfer |
Budget code receiving payment |
Recreation Ground Maintenance (16)
|
£30.00
|
Flower Bed Maintenance (17)
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Miscellaneous (26) |
£50.00 |
Fees/Subscriptions (1)
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9.5 |
Bank Signatories |
|
Resignations mean that only 2 Councillors are on the list with Alliance and Leicester.
Resolved
That the Clerk arranges for a new mandate with the bank.
ACTION CLERK |
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|
|
Resolved
That the financial statement is accepted and that payments and transfers should be made.
Carried unanimously.
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10
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Planning
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10.1 |
Application number DCSW2008/1557/F
Notification of Planning Permission |
|
Site: |
Upper Sunnybank, Pontrilas, Herefordshire. HR2 0HF |
Description: |
Fodder/Implement Store
|
|
|
Resolved
That this is noted
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10.2 |
Application number DCSW2007/2050/F
Notification of successful appeal to Secretary of State |
|
Site: |
Shop Barn, Pwll-y-Hunt, Pontrilas, Herefordshire. HR2 0HF |
Description: |
Construction of garage/workshop building to accompany shop barn |
Application Type: |
Full |
Applicant: |
Mr D Elkerton, Pwll-y-Hunt, Pontrilas, Herefordshire.
HR2 0HF
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|
|
Resolved
That this is noted
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10.3 |
Application number DCSW2008/1745/F
Notification of Planning Permission |
|
Site: |
Vroe Farm, Rowlstone, Pontrilas, Herefordshire. HR2 0HF |
Description: |
First floor extension to farmhouse to provide private office for farm records
|
|
|
Resolved
That this is noted
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11 |
Road Maintenance and Related Matters
11.1 |
A465/Rowlstone Junction
Amey Mouchel have cleared back overgrown vegetation but not sufficiently.
Resolved
That the Clerk should make Highways aware.
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11.2 |
Litter Bin Elmdale Road
Replacement bin now delivered and Lengthsman will fit it this month. Clerk will inform HC to ensure collections of rubbish are re-established.
Resolved
That this noted
ACTION CLERK
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11.3 |
B4347 (Pontrilas End)
The surfacing is breaking up along the centre of the roadway. This was reported to HC on 16th April 2008 (ref 01/26161) and the remedial work is still outstanding. The work was too involved for Parish Initiative and has been passed on to Highways for scheduling
Resolved
That this is noted
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11.4 |
Seat at Elmdale Junction
Quotation has been requested for replacement slats
Resolved
That this is noted
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11.5 |
B4347 Tall Trees
There are several dead trees on the river bank opposite Weir End which could pose a problem to traffic and pedestrians. These were reported to HC in August 2007 but no action has been taken.
Resolved
That the Clerk writes to the landowner to request that these trees are made safe.
ACTION CLERK
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11.6 |
Trees in Retaining Walls
Several trees are growing in the brook retaining walls from Weir End to the village centre. Some work was undertaken in the village centre in 2007 but it has not resolved the problem.
Resolved
That the Clerk reports these concerns to HC and the EA
ACTION CLERK
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11.7 |
C1213 Blocked Drain (Dulas Court)
Water is still flowing across the road 200 yards from Dulas Court on the Ewyas Harold side. This was first reported in 2007 and then again in January and May 2008.
Resolved
That the Clerk should point out this lack of response to HC
ACTION CLERK
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11.8 |
Pudding Street (U74420)
The road surface just before the bridge (grid ref 3729) has completely broken up because of the use by heavy goods vehicles
Resolved
That the Clerk should report this to HC Highways
ACTION CLERK
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12 |
Footpaths
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12.1 |
Footpaths Officer’s Report
EH31. Jonathan Roger has confirmed with the landowner and other interested parties that the definitive line of this path goes up the track from the Pontrilas road and through the metal field gate at the top. He will shortly be sending us the necessary materials so that our contractor can remove the field gate and replace it with a self-closing pedestrian gate. The stile on the left-hand side will be removed and a way-mark will be placed at the top of the field to direct walkers approaching from the other direction.
EH14. The landowner has padlocked the gate by the road. This is a recurring problem and Jonathan Roger has been informed.
Resolved
That this is noted
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12.2 |
Finger Post
The finger post sign on Belpha Lane is broken and a replacement is required
Resolved
That the Clerk reports this to the PFO
ACTION CLERK
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13 |
Parish Newsletter
13.1 |
Amalgamation with CAP Newsletter
Item has been moved to later in year when current editor of EHGPC will be present.
Resolved
That Councillor E Overstall is asked to discuss the possibilities with CAP and report back to the Council.
ACTION EO |
13.2 |
Current Issue
Content was reviewed.
Resolved
That content was accepted but should be restricted to 4 sides unless funding for extra pages can be raised through advertising or other sources. |
13.3 |
Future Issues
The possibility of funding future issues was discussed
Resolved
That as with the current issue it was acceptable for extra funding to be raised through advertising etc.
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14 |
Parish Website
Links have been established with Herefordshire Council and Herefordshire Public Transport websites.
Resolved
That this is noted and that a link with DirectGov should be created.
ACTION CLERK
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15 |
Items for Future Discussion |
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15.1 |
Local Emergency Plan |
15.2 |
Preservation of Phone Box in Ewyas Harold
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The Meeting closed at 8.50pm |
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Chairman
Date
NEXT MEETING October 7th 2008 at ROWLSTONE VILLAGE HALL
Future Meetings November 4th, December 2nd, January 6th, February 3rd |
