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Present |
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Councillor Revd L Rickards in the chair
Councillor W Preece (Dulas)
Councillor Mrs E Overstall (Dulas)
Councillor Mrs M Tovey
Councillor D Harries
Councillor R Weaver
Councillor G Sprackling
Councillor J Middle
Councillor P Sheen(Rowlstone)
Councillor Mrs J Addis
The Clerk
In attendance:
Councillor J B Williams (Herefordshire Council) and 3 members of the public
|
1 |
Apologies for Absence
Councillors Mrs M Williams, P Jinman
|
2 |
Declaration of Interest
None were declared |
3 |
Minutes
The minutes of the ordinary meeting of the council held on Tuesday 6th February 2007 were approved without amendments.
|
4.1 |
Artmarkers
Path and gate have been installed but still waiting for the seat.
Resolved
That this is noted
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4.2 |
Parish Council Election Costs
HALC states that increased costs are caused by new national guidelines for printing procedures. [See Information Corner]. The figures are a best guess and the actual cost may be lower.
Resolved
That this is noted |
4.3 |
Village Warden Scheme (Red Cross managed)
Mrs Margaret Woodward has offered to come and speak to the council about her appointment.
Resolved
That this is noted
|
4.4 |
Parish Freighter
Visit on 10th February cancelled owing to severe weather was rearranged for 3rd March 2007.
Resolved
That this is noted
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4.5 |
First Responder Scheme
Still to confirm whether an individual from the local fire service will register for this scheme.
Resolved
That Councillor Revd L Rickards will report back to the Clerk within the next week
ACTION LR
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4.6 |
Parish Council Chairman
The Clerk reminded councillors that a replacement needed to be found when Councillor Revd L Rickards resigns in May 2007. Councillors received a leaflet on the role and responsibilities of the chairman.
Resolved
That this is noted.
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4.7 |
Proposed Memorial Hall Development
- Questionnaires have been returned and analysed.
- Considerations being made on range of possible developments which will enable project costings to be made.
- Draft application being prepared while project is finalised
Resolved
That this is noted
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4.8 |
Flooding Problems in Ewyas Harold
Herefordshire Council have repaired a collapsed pipe in the garden of Mr + Mrs Scrivens to alleviate the resulting road flooding. They have identified a second area of collapsed drain near to Caemain and this will be repaired later in the year. Engineers for HC claim the drainage from the house frontages has been replaced by various owners over the years with pipes of different bores and at different levels, and this has led to the ongoing problems. The responsibility for putting this right will need to be resolved.
Residents are unhappy about the state of their front gardens after completion of the drainage repairs. The Clerk has made HC aware of these concerns and the individuals have been informed that they should send their complaints to HC. Herefordshire Council have since indicated that they are happy to discuss these concerns directly with the affected parties.
Resolved
That this is noted
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5 |
Recreation Ground
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5.1 |
Monthly Audit
- No items requiring attention were identified this month.
Resolved
That this is noted
Actions taken during previous month
- Grass on reseeded bonfire site is now growing but area is heavily contaminated with nails. Councillor Revd L Rickards reported that this was being resolved.
- Side panel on log platform has been replaced
- Bars have been fixed on horizontal ladder
- Bark around roundabout levelled out
- Bolts under swings cut off
- Rubbish behind pavilion has been removed.
Resolved
That this is noted
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5.2 |
Moles
Gassing can only be carried out by registered operator. Defra website identifies need to keep children and animals away from treated area for 48 hours. Fran White has used Leominster Pest Control (01568 615249) to carry out this work.
Resolved
That Clerk should confirm the quarantine requirements
ACTION CLERK |
5.3 |
Grass Cutting 2007.
Resolved
That the Clerk should renew the contract with R E Daniel
ACTION CLERK |
5.4 |
RoSPA Inspection
RoSPA playground inspection is due weeks commencing 16th and 23rd April 2007, cost will be £43.26. RoSPA are promoting software package which will include all information on play area and will allow recording of council’s routine inspections, Clerk has sought information on the benefits of obtaining this software.
Resolved
That the Clerk should clarify whether an inspection was necessary given the redevelopment of the play area; and if appropriate cancel the planned inspection.
ACTION CLERK
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5.5 |
Dog Fouling
Dog Fouling Signs are still waiting suitable fixings.
Resolved
That this is noted.
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5.6 |
Football Ground Fencing
EHFC are waiting on plans of the proposed fencing and will present these to the GPC when available.
Resolved
That this is noted
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5.7 |
Car Park
The possibility of resurfacing the car park in the future and the potential costs was discussed
Resolved
That this is noted
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5.8 |
Play Area |
|
5.8.1 |
User Group Sub-Committee
Councillor Mrs E Overstall made a report on behalf of the User Group (see appendix 1)
Martin Wood (Hags Play) gave a presentation of the proposed developments to the play area.
There then followed a full discussion of the proposals
Resolved
That the Clerk should award the contract for the play area redevelopment to Hags Play Ltd with the view for work to be completed by May 2007.
Proposed: Councillor E Overstall
Seconded: Councillor D Harries
Carried unanimously
ACTION CLERK
It was noted that all the old play equipment needed to be removed and that this could be sold privately.
Resolved
That Councillor D Harries would discuss the possibility of selling by private tender with Nigel Ward auctioneers.
ACTION DH
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|
6 |
Local Security Matters
Dan Pilkington has been appointed as the new CSO for this area
Resolved
That this is noted.
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7 |
Correspondence
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|
|
Sender |
Content |
7.1 |
Central Networks |
Demonstration power cut survival pack
Resolved
That this is noted
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7.2 |
Local Works |
Sustainable Communities Bill
Request that the GPC ask the local MP to support this bill
Resolved
That the Clerk writes and makes this request.
ACTION CLERK
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7.3 |
Community First |
Blue Sky Thinking 21/3/07 – celebration of parish/town planning
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7.4 |
Communities + Local Government |
Proposed New Model Code of Conduct – Consultation Paper (views by 9th March 2007)
Resolved
That this is noted
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7.5 |
HC Adult + Community |
Community Regeneration Grant
Paperwork to Councillor Revd L Rickards
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7.6 |
NALC |
Review of the Quality Town and Parish Council Scheme
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7.7 |
British Red Cross |
Village Warden Scheme |
7.8 |
Glasdon |
Seating catalogue |
7.9 |
Newsdesk Communications |
Enjoy England |
7.10 |
Audit Commission |
Confirmation of UHY Hacker as external auditors for 2006/7 |
7.11 |
Councillor E Overstall |
Application for Parish Talk Grant |
7.12 |
Julie Archer |
Poster and flyer for Dore Community Transport |
7.13 |
HM Revenue + Customs |
Employer Pack 2007 |
7.14 |
Wicksteed |
Children’s play equipment |
7.15 |
Nominet |
Confirmation of Domain registration
|
7.16 |
HC Adult + Community |
RoSPA Play Ground Inspection 2007
Resolved
That this was noted in item 5.4
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7.17 |
HALC |
Parish Talk grant application process |
7.18 |
R E Daniel |
Grass Cutting 2007
Resolved
That this was noted in item 5.3
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7.19 |
HC Children + Young People |
Review of School Provision in Herefordshire
- EH Primary catchment response deadline missed
- High Schools consultation until end of March 2007
Paperwork to Councillor Revd L Rickards
|
7.20 |
HC Environment |
Confirmation of rearranged Parish Freighter service
Resolved
That this was noted in item 4.4
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7.21 |
Community First |
Calor Village of the Year Competition 2007 |
7.22 |
Big Lottery Fund |
Confirmation of advance release of £10,000 from People’s Millions award
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7.23 |
Local Works |
Campaign for Sustainable Communities Bill
Resolved
That this is noted
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7.24 |
Falcon Woodwork |
Quotation for notice board
Resolved
That this is noted in item 7.33
|
7.25 |
HC Register of Electors |
Notice of alteration for Rowlstone Parish (email) |
7.26 |
HC Register of Electors |
Notice of alteration for Ewyas Harold Parish (email) |
7.27 |
HC Register of Electors |
Notice of alteration for Dulas Parish (email) |
7.28 |
HC Register of Electors |
Electronic register of electors for 2007 |
7.29 |
Metrosigns |
Quotation for notice board
Resolved
That this is noted in item 7.33
|
7.30 |
HC Planning |
Herefordshire Local Development Framework Consultation
Two documents 58 pages and 24 pages available from Clerk as electronic attachment or from HC.
Respond by 12th April 2007
Resolved
That this is noted
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7.31 |
Chris Gooding |
Parish Plan update request (email)
Paperwork to Councillor Mrs E Overstall
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7.32 |
Rekk |
Youth shelter catalogue |
7.33 |
HALC |
Parish Talk Grant Application
The application needs to be amended to indicate a greater use for improving communication between PC and community.
Resolved
That the Clerk should make a second application
ACTION CLERK
Two quotes have been obtained for a suitable notice board
Resolved
That this is noted
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7.34 |
HALC |
Information Corner – 28/2/07
Paperwork given to Councillors
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7.35 |
HALC |
West Midlands Regional Spatial Strategy |
7.36 |
HALC |
Our Common Land (Law + History of Common Land and Village Greens) – order form [price£30.00] |
7.37 |
HALC |
Town and Parish Standard - March 2007 Ed 09 |
7.38 |
HALC |
Herefordshire Infrastructure Consortium |
7.39 |
SLCC |
The Clerk – Vol37 No 2 March 2007 |
7.40 |
|
Clerks & Councils Direct – Issue 50 March 2007 |
7.41 |
Diana George |
Acknowledgement of payment to Llancillo Churchyard |
7.42 |
HC Adult & Community |
March Funding opportunities
Resolved
That this is noted
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7.43 |
HC Adult & Community |
Temporary Path Closures 2007 in South Herefordshire (Milford Haven gas connection project)
Resolved
That this was noted in item 12.3
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7.44 |
HC Adult & Community |
Village Retailer – Issue 21 February 2007 |
7.45 |
HC Adult & Community |
Bus and Train Timetable for Hereford + Bromyard – 25th February to 1st September 2007
|
7.46 |
HC Corporate + Customer |
Modernisation of Registration Service in Herefordshire
Information available online, libraries and Info at Herefordshire. Respond by 31st March 2007
Resolved
That this is noted |
|
|
|
8 |
Lengthsman Scheme |
|
|
8.1 |
Lengthsman work undertaken in February
Date |
Work |
Time |
12/2/07 |
Check drains, gullies and clear as required |
|
|
Clear debris and remove broken sign from Abbey Dore road |
240/60 |
23/2/07 |
Check drains, gullies and clear as required |
195/60 |
|
|
|
Resolved
That this is noted and approved
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9 |
Financial Report |
9.1 |
Payments for approval
Clerk salary |
£ |
452.64 |
Clerk stationery/office supplies |
£ |
nil |
Clerk postage |
£ |
13.20 |
Clerk travel |
£ |
16.86 |
HM Inland Revenue (PAYE £4.10, NI £4.54 employee £5.28 employer) |
£ |
13.92 |
Welsh Water |
£ |
74.66 |
Mansell Powell Supplies – cable ties |
£ |
14.10 |
Rowlstone PCC – Annual award for upkeep of churchyard |
£ |
50.00 |
Martin Roper – Waste collection February |
£ |
20.00 |
Martin Roper – Clear rubbish from playing field |
£ |
31.80 |
Martin Roper – Remove bolt stubs from swings and level bark in play area |
£ |
39.75 |
Martin Roper – Lengthsman work February |
£ |
115.01 |
Transfer from NatWest to A+L account |
£ |
10,000.00 |
Herefordshire Jarvis Services – Road sweep December 2006 |
£ |
70.50 |
Herefordshire Jarvis Services – Road sweep January 2007 |
£ |
70.50 |
Herefordshire Jarvis Services – Road sweep February 2007 |
£ |
70.50 |
Brian Ball – Flower bed maintenance |
£ |
45.00 |
Brian Ball – Recreation ground and play area maintenance |
£ |
53.50 |
Information Commissioner – Annual Data Protection Registration |
£ |
35.00 |
|
9.2 |
Balances as at 26/02/07 |
|
NatWest Current account |
£ |
10,230.68 |
Unpresented cheques |
£ |
506.00 |
Cheques/cash to be credited |
£ |
nil |
NatWest Business Reserve |
£ |
1,788.87 |
Alliance + Leicester Current account |
£ |
995.73 |
Alliance + Leicester Deposit account |
£ |
15,818.25 |
Total cash assets
Consisting of: |
£ |
28,327.53 |
Precept funds |
£ |
5,453.40 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
nil |
Administration charge outstanding |
£ |
18.61 |
Available funds for remainder of financial year
(annual allocation £2,229.95)
|
£ |
398.77 |
|
£ |
417.38 |
Parish Path Funds |
£ |
1,111.00 |
Parish Plan Funds |
£ |
771.75 |
Awards for All Grant |
£ |
5,000.00 |
Network Fund |
£ |
5,575.00 |
People’s Millions |
£ |
10,000.00 |
|
9.3 |
Payments received |
|
Lengthsman scheme payment for Jan-March 2007 |
£ |
557.49 |
People’s Millions – advance payment |
£ |
10,000.00 |
EHFC (Contribution to pavilion redecoration) |
£ |
200.00 |
|
|
|
|
|
9.4 |
Budget Amendments
To ensure a balanced budget the following transfers are necessary: |
|
Budget Code |
Budget |
Action |
|
|
4 |
Training |
Transfer the following sum from this budget |
£ |
100.00 |
15 |
Play area Maintenance |
Transfer the following sum from this budget |
£ |
100.00 |
|
|
|
|
|
13 |
Water |
Transfer the following sum into this budget |
£ |
52.74 |
18 |
Flower bed Maintenance |
Transfer the following sum into this budget |
£ |
45.00 |
21 |
Parish Freighter/Litter |
Transfer the following sum into this budget |
£ |
50.00 |
29 |
Miscellaneous |
Transfer the following sum into this budget |
£ |
52.26 |
|
|
|
|
|
|
|
Resolved
That the financial statement is accepted and that payments and transfers should be made (Payment to MPS to wait for confirmation by Councillor L Rickards).
ACTION CLERK +LR
|
10 |
Planning
|
10.1 |
Application number DCSW2006/3693/N
Notification of Planning Permission |
|
Site: |
Pontrilas Timber Builders Merchants Ltd, Pontrilas, Herefordshire. HR2 0BE |
Description: |
Clean renewable energy biomass power generation plant
|
|
|
Resolved
That this is noted
|
10.2 |
Application number DCSW2007/0567/F
|
|
Site: |
Unit 7, Westwood Industrial Estate, Pontrilas, Herefordshire. HR2 0EL |
Description: |
Extension to existing industrial unit. |
Application Type: |
Full |
Applicant |
PH + HH Collins, Unit 5, Westwood Industrial Estate, Pontrilas, Herefordshire. HR2 0EL
|
|
|
Resolved
That EHGPC have no objections to this application |
10.3 |
Application number DCSW2007/0608/F
|
|
Site: |
Mortimer Cottage, Ewyas Harold, Herefordshire. HR2 0ES |
Description: |
Conservatory to rear. |
Application Type: |
Full |
Applicant |
Mark Pritchard, Mortimer Cottage, Ewyas Harold, Herefordshire. HR2 0ES
|
|
|
Resolved
That EHGPC have no objections to this application
|
11 |
Road Maintenance and Related Matters
11.1 |
Cwm Dulas Hill
Drain now totally blocked and the road surface is being washed away with deep potholes forming. This has been reported on two occasions to HC.
Resolved
That this is noted.
|
11.2 |
Speed Sign on B4347
The 40 mph sign on the B4347 entering Ewyas Harold from Abbey Dore has been broken off. The damage has been reported on two occasions to HC.
Resolved
That this is noted
|
11.3 |
Hill Lane (UC74419)
The soil slippage onto the surfaced track at the Ewyas Harold end has still to be cleared despite being reported to HC in November.
Resolved
That this is noted.
|
|
Items 11.1, 11.2, 11.3 have been drawn to the attention of Mr Steven Charlton (Area Manager Highways HC) and he is looking into why these issues have not been resolved
|
11.4 |
Pothole outside Fire Station
This has been reported and repaired.
Resolved
That this is noted.
|
11.5 |
C1221 Potholes
Several potholes have formed on this road where it passes through the army camp
Resolved
That the Clerk reports this to HC.
ACTION CLERK
|
11.6 |
A465
After the recent heavy rain standing water has remained in several areas on the A465 between Pontrilas and Llangua
Resolved
That the Clerk should report this to Amey Mouchel.
ACTION CLERK.
|
11.7 |
Dark Lane
The gulley at the junction of Dark Lane and School Lane requires clearing.
Resolved
That the Clerk reports this to the Lengthsman
ACTION CLERK.
|
11.8 |
Hill Lane
Gulley at Ewyas Harold end requires clearing
Resolved
That the Clerk reports this to the Lengthsman
ACTION CLERK
Potholes require filling from Prill Farm to the extent of the surfaced area
That the Clerk reports this to HC.
ACTION CLERK |
11.9 |
Dark Lane B4347 Junction
This junction has a very steep section leading to the pavement going down the hill and this is treacherous in wet/icy conditions. The Clerk has requested that HC consider improving the safety aspects of this slope.
Resolved
That this is noted.
|
|
12 |
Footpaths
|
|
12.1 |
Parish Footpaths Officer’s Report
See appendix 2
|
12.2 |
Parish Footpaths Map
Copies are now available in the Post Office and larger versions will be displayed on notice boards
Resolved
That this is noted
|
12.3 |
Temporary path closures in South Herefordshire
The Milford Haven gas connection project will lead to footpath closures between March and September 2007. Ewyas Harold parish is not affected but the Footpaths Officer has details of those areas that will be closed during this period.
Resolved
That this is noted
|
|
13 |
Parish Website
No items were raised under this section
|
14 |
Newsletter
14.1 |
March Issue
This issue was approved with the following amendments:
- Councillor Mrs E Overstall to update the article on People’s Millions.
- Councillor Mrs M Tovey to contribute to the article on low power lighting.
- Clerk to add comment re the forthcoming parish elections.
Resolved
That this is noted
|
|
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The Meeting closed at 9.20pm |
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Chairman
Date
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