5.1

Monthly Audit

• Play Area Gates – single gate closes too quickly – see 5.4.1
• Play Area sign is looking very dog-eared
• Roundabout – requires some touch-up painting
• Top rail on pavilion veranda requires replacing – see 5.2.2
• Notice board requires updating

Previously reported

• Toilet - Quotes will be obtained to replace with stainless steel pan.
• Bins – Herefordshire Council have been approached to provide costings for wheelie bin storage if extra collections necessary

ACTIONS CLERK

5.2

Pavilion

5.3

Car Park Barrier

Various options were considered but they were found to be either impracticable or too expensive.

Resolved

That this should be kept as a reserved item.

That the possibility of seeking volunteers (who might be paid an honorarium) should be considered.

That an article could be placed in the Newsletter.

5.4

Play Area

5.5

Youth Facilities

Background

Various options have been considered by the GPC- both through their own meetings and through involvement with youth groups. These unfortunately have not led to anything being achieved  and this has been due to a range of issues:

• Lack of funding
• Safety concerns
• Difficulties over identifying suitable sites
• Loss of interest/consistency from groups.

The offer from Herefordshire Youth Services (HYS) therefore to carry out a proper evaluation of needs and demographics, together with the possibility of extra funding, was welcomed by all concerned. But, despite more than six months elapsing, HYS have failed to come up with any suggestions or information.

The GPC is committed to look at this issue and try to come up with a viable solution, but feels that it does not have the information to move forward with any confidence. However, one area which Councillors do think is worth pursuing is the need for a meeting place, which seems to be consistent for young people across the country. It was noted that local schools are looking at setting up after-school activities

Resolved

That demographics for the area are obtained

That adjacent Parish Councils are consulted

That the police are consulted  for advice on suitable centres

That the Catholic Church are asked for their views on using St John Kemble

ACTION CLERK + ALL

5.6

Pavilion Bookings

Payments for use of facilities

• EHFC - Clerk passes on electricity and water costs
• EHCC - Send payment of £6 per home match but at end of season to allow for cancellations. Appears that no payment has been made since 2006 (£78)
• Private users - £15 per booking
• Local school and playgroups (mainly sports days)  - free of charge

It was noted that the Cricket Club had not contacted the Clerk to discuss or settle their arrears.

Resolved

That the Clerk identifies total costs associated with Recreation Ground and that the Cricket Club should be made aware of these costs.

That the Cricket Club should be informed that the GPC was considering raising booking charges in 2010 and changing method of invoicing to one of pre-payment.

That usage and facilities cost be considered as a future Newsletter item.

ACTION CLERK

5.7

Grass Cutting Contract

The wet summer has lead to extra cuts being required. Still actively growing but only enough money left in budget to allow for fortnightly cutting until the end of September. Resolved

That weekly cuts should continue through August if necessary and review at next meeting.

5.8

Dog Control

Ownership of field and possible control actions

• Confirmation that EHGPC owns Recreation Ground free from restrictions
• Have approached Land Registry over voluntary registration
• Dog Control – Under Dog Control Orders 2006 EHGPC are free to set up restrictions to control dogs within areas of open space. This would require consultation and notice as identified under the Act. Consideration would need to be given to methods of enforcing directives.

It was noted that were problems with dog fouling in other areas of open space within the village. See 7.3

Resolved

Those areas for possible control on the Recreation Ground are reviewed.

That an article highlighting problems and possible actions is included in the next Newsletter.

That personal approaches are made to owners who exercise their dogs on the Recreation Ground

ACTION ALL

That HALC be asked  what actions other PCs are undertaking

ACTION CLERK

Sender           

Content         

7.1

Andy Robertson

Youth facilities (email)

Resolved

That this was noted in item 5.5

7.2

Anthony Bush

Parade by Dragoon Guards and the Rifles – 14th July 2009 (email)

7.3

Sarah Eynon

Copy of letter to EH Primary School re dog fouling in the area outside the school.

Resolved

That this was noted in item 5.8

7.4

Rural Services

Rural News Focus – 13th July 09 (email)

7.5

William Pye

Request for annual return (email)

7.6

NALC

2009 Awards for Local Councils (email)

7.7

Metrosigns

Notice board quotation (email)

Resolved

That this was noted in item 4.4

7.8

Jeff Mitchell

Learn to Sing – Course linked to choir Synergy in Abergavenny – dates to be confirmed (email)

7.9

Martin Wood (HAGs)

Confirmation of visit in August to inspect roundabout (email)

Resolved

That this was noted in item 5.4.2

7.10

CSO Dave Rowley

Street briefings – Ewyas Harold – meet at Fire Station 14th August 09 6pm -no parking please (email)

Resolved

That this was noted in item 6

7.11

CSO Dave Rowley

Update on traffic accident near Madley (email)

7.12

K Franklin

Estimate for replacement emergency doors for pavilion

Resolved

That this was noted in item 5.2.1

7.13

Herefordshire Association for the Blind

Appeal for volunteers (poster)

7.14

NALC

Networking lunch – Hereford 25th September 2009 (email)

7.15

Anthony Bush

Revised bus services in Herefordshire (email)

Resolved

That this was noted not to affect any local services

7.16

Paul Keetch MP

Notice of mobile surgery. Memorial Hall 28th July 2009

7.17

Rural Services

Rural News Focus – 20th July 09 (email)

7.18

Rural Services

Primary health care and social exclusion project (email)

7.19

Father Nicholas

Future use of St John Kemble RC Chapel (email)

Resolved

That this was noted in item 5.5

7.20

HALC

Information Corner 10.7.09

Copies to Councillors

It was noted that, when available, web site password should be made available to Councillors.

7.21

HALC

Southern Area Meeting – Agenda 27th July 2009

7.22

HALC

Nominated representatives to Area Meetings

Resolved

That this was noted

7.23

HALC

PACT Meetings – Golden Valley Community Centre, Peterchurch. Thursday 15th October 2009 at 7pm

7.24

Andy Robertson

Youth facilities (email)

Resolved

That this was noted in item 5.5

7.25

Andy Robertson

Copy email re Youth facilities

Resolved

That this was noted in item 5.5

7.26

Anthony Marsh

Response to letter on Community First Responders

Resolved

That this was noted

7.27

Community First

Newsline – Summer 2009

7.28

Festival Housing

Building Successful Communities 2008-13 – First year report

7.29

HC Environment

New Recycling Service from November 2009 (posters)

Resolved

That this was noted

7.30

Mark Williams

Copy of press release from Paul Keetch MP re road closure at Rowlstone

Resolved

That this was noted in item 11.1

7.31

Herefordshire Council

Public notice of intention to close C1219 to Rowlstone

Resolved

That this was noted in item 11.1

7.32

Land Registry

Voluntary Registration details

7.33

Nicky Davies

Biodiversity Action July 2009 (email). Details of the organisation on  www.herefordbap.org.uk

7.34

Heather Baker

Copy of letter sent to David Cameron re Rowlstone Lane closure (email)

Resolved

That this was noted in item 11.1

7.35

Rural Services

Weekly Rural Focus – 31st July 2009 (email)

7.36

Peter Overstall

Footpath Officer’s Report – August 09 (email)

Resolved

That this was noted in item 12.1

7.37

Mark Williams

Update on Rowlstone road closure

Resolved

That this was noted in item 11.1

7.38

Gavin Pugh

Herefordshire Housing(HH) – Recycling issues

To make it easier for HH residents to recycle their waste, it has been suggested that  EHGPC  asks HC to supply green bags at cost so that they could be available to purchase locally rather than having to drive to Hereford

Resolved

That the GPC are happy to support this request.

ACTION CLERK

Date

Work

Hours

2/7

Cutting verges Upper House

20/60

2/7

Cutting verges School Lane/Priorsfield

60/60

6/7

Clear visibility fence at Walterstone

30/60

9/7

Cutting verges Gilberts Wood and Priorsfield

30/60

11/7

Cutting verges Forge Garage, Chapel Bank-Trappe House

150/60

15/7

Cutting verges island at end of Trout Lane

25/60

18/7

Clear branches from footpath at Temple Innn

15/60

23/7

Cutting verges Gilberts Wood and Priorsfield

30/60

TOTAL

360/60

Clerk salary

£

535.78

Stationery/Office Expenses

£

8.14

Clerk postage

£

8.73

Clerk travel    

£

28.18

HM Inland Revenue (PAYE £8.60 NI £8.45 employee £9.83 employer)

£

26.88

Amey Wye Valley – Road sweep July

£

69.00

Herefordshire Council – 2009 RoSPA Inspection fee

£

50.85

Martin Roper – Lengthsman Scheme July 2009

£

106.40

Martin Roper – Grass cutting July 2009

£

274.79

Martin Roper – Waste collection  July 2009

£

97.85

Pavilion electricity - npower 17/4/09 to 24/7/09

£

85.06

Transfer of funds from NatWest to Alliance & Leicester

£

6,500.00

NatWest Current account      

£

7,870.28

Unpresented cheques

£

348.00

Cheques/cash to be credited

£

nil

NatWest Business Reserve

£

5,867.10

Alliance + Leicester Current account

£

141.11

Alliance + Leicester Deposit account

£

1,796.84

Total cash assets

Consisting of:

£

15,327.33

Precept funds

£

13,477.64

Lengthsman Scheme

£

85.54

Parish Path Funds

£

1,310.40

Parish Plan Funds

£

453.75

Site:

Platch Farm, Rowlstone, Herefordshire. HR2 0EE

Description:

Proposed agricultural building

Application Type:

Full

Applicant:

RJ & SA Williams, Platch Farm, Rowlstone, Herefordshire. HR2 0EE

Site:

Dineterwood, Ewyas Harold, Herefordshire. HR2 0EL

Description:

Proposed extension to existing dwelling to form single storey sunroom

Site:

Cedars Cottage, Ewyas Harold, Herefordshire. HR2 0EZ

Description:

Proposed front porch, garden room and kitchen extension. Replace kitchen flat roof with pitched roof

Site:

Bridge Farm Lodge, Ewyas Harold, Herefordshire. HR2 0JB

Description:

Proposed livestock housing building

Site:

Memorial Hall, Ewyas Harold, Herefordshire. HR2 0EL

Description:

Installation of photovoltaic (PV) panels on the SE facing roof

Site:

Beech House, Ewyas Harold, Herefordshire HR2 0EY

Description:

Proposed 2 storey extension to form kitchen and utility room, bedrooms and bathroom

Application Type:

FULL

Applicant:

Mr Anthony Bruten, Beech House, School Road, Ewyas Harold, Herefordshire. HR2 0EY

Site:

Plot adjacent Oldfield, Ewyas Harold, Herefordshire HR2 0ES

Description:

Lawful development certificate for existing use (detached dwelling)

Application Type:

CLEUD

Applicant:

Mr Ben Gwillim, The Poplars, Ewyas Harold, Herefordshire.

HR2 0HU

Site:

Middle Cefn Farm, Dulas, Herefordshire. HR2 0JH

Description:

Conversion of existing barns to form two dwellings

Site:

Land adjacent to Hazelwood, Ewyas Harold, Herefordshire. HR2 0EU

Description:

Construction of one pair of semi-detached four-bedroomed houses, with integral garages and associated parking.

11.1

Scheduled Road Closures

The recent order by HC Highways to close Rowlstone Road (C1219) for telecommunication work, and the lack of notice and consultation, was discussed. The communications sent to HC, MPs as well as the media by residents and EHGPC; appear to have resulted in the problem going away for the moment. However, it is believed that a period of closure is being considered for September.

The lack of consultation was seen as the real issue, and whether this was a legal requirement or simply good practice.

Resolved

That the Clerk review the requirements as given within Road Traffic Regulation Act 1984

ACTION CLERK

11.2

POST MEETING NOTE (problem mentioned before meeting but not discussed)

A465 (Pontrilas junction)

Despite Herefordshire Highways Department being informed and speaking to the businesses involved the number of signs has continued to increase. The Clerk has therefore passed on these concerns to HC.