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Present |
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Councillor B Krige in the chair
Councillor R Weaver
Councillor R Baker (Llancillo)
Councillor P Jinman
Councillor G James
Councillor Mrs M Bradley
Councillor Mrs E Overstall (Dulas) (Left at 19.50 after items 13 and 5.1 discussed)
Councillor W Preece (Dulas)
In attendance:
The Clerk
1 member of the public
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1 |
Apologies for Absence
Councillors D Harries and P Sheen
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2 |
Declaration of Interests
Councillor B Krige declared an interest in 10.1
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3 |
Minutes
The minutes of the annual meeting of the council held on Tuesday 5th May 2009 were approved without amendment.
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N.B The Chairman directed that items 13 and 5.1 would be discussed at this stage to allow Councillor Mrs E Overstall to leave the meeting early.
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4.1 |
Ewyas Harold Notice board
4.1.1 |
A section of the notice board has been designated as being for EHGPC use only. All other notices placed in this section will be removed.
Resolved.
That this is noted.
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4.1.2 |
Prices have been obtained for a replacement notice board in the 2010 financial year and an example of the cheapest option was presented to Councillors.
A1 size without steel back
- Graphic Pavement Signs £89.00 plus delivery
A1 size with steel back without supporting posts
- Whitehill Direct £195 inc delivery
- Graphic Pavement Signs £165 + delivery
A1 size with steel back and supporting posts
- Whitehill Direct £330 inc delivery
- Graphic Pavement Signs £291 + delivery
Quality as per Recreation Ground Notice board
- Metrosigns 600 x 900 (approx A1) £575 + del
- Metrosigns 900 x 1200 (approx A0) £695 + del
Resolved
That given the condition of the existing board and the savings made on insurance this year (£734), the Clerk should obtain quotes for an A0 size board (as per Metrosigns) and investigate the issues surrounding installation.
ACTION CLERK |
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4.2 |
Colour Printer
The selected Canon printer is currently out of stock in the UK but deliveries are expected during June 2009.
Resolved
That this is noted.
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4.3 |
Quality Council
The Certificate is still with HALC awaiting signature.
Resolved
That this is noted
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4.4 |
Annual Returns
These have been completed and returned to the auditors.
Resolved
That this is noted
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4.5 |
Segonzac Twinning
A presentation was made to Peterchurch PC at their annual meeting, and information on Segonzac together with expression of interest forms left with their Clerk. General response was very positive and they were prepared to discuss the idea within their Parish.
The aim is now to hold a summer community meeting to gauge whether there is enough support within Golden Valley to move the project forward.
Resolved
That this is noted and approved.
That the Clerk should establish a contact within Peterchurch PC
ACTION CLERK
It was noted that Ewyas Harold Primary School were still expressing an interest in setting up a link within Segonzac.
Resolved
That the Clerk would clarify whether initial contacts had been made following an exchange of information in March 2009.
ACTION CLERK
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4.6 |
Freedom of Information Act (FOI)
FOI webpage has been added and approximately 2/3 of the publication scheme is now available through the website. Councillors’ email contact details have been added to website.
Councillors are encouraged to view the information and provide the Clerk with feedback.
Resolved
That this is noted
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4.7 |
Annual Risk Assessment
There was a discussion on the risk management in place.
Resolved
That a second method for data storage should be included which was independent of the Clerk’s property.
That the Clerk should bring the amended assessment to the next meeting for approval.
ACTION CLERK
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4.8 |
Sustainability Communities Act
There was a discussion on possible legislation which could be requested for enactment under this Act. Suggestions have to be with central Government by 31st July 2009 therefore any response is necessary by the July meeting.
Resolved
That there was support for the suggestion that same rights should be afforded to volunteers as to employees of Public Sector organisations.
That Councillor R Baker would provide more information on this subject at the July meeting.
ACTION RB
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5 |
Recreation Ground |
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5.1 |
Monthly Audit
- Play Area Gates - Single gate has dropped because hinge fitting is inadequate
- Unlocked toilet is dirty and pedestal is cracked
- Football rail is broken
- Builders sack behind pavilion is full of rubbish and requires removing.
[If unable to contact those responsible Councillor B Krige is prepared, with help, to take this to the MH when the next Freighter is due.]
- Litter bins are full and smelling.
ACTIONS CLERK |
5.2 |
Pavilion
Electrical work requested in 2008 is still outstanding. Mr Ron Cooper has been approached by the Clerk and will be meeting him on 3rd June at 5pm to assess the necessary work.
Resolved
That this is noted
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5.3 |
Play Area
RoSPA Inspection took place in April and no major problems were identified, but the report has yet to be received.
Resolved
That this is noted
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5.4 |
Car Park Barrier
There was a brief discussion on the systems already presented.
- Post and rail, telegraph poles, tree trunks etc.
- Grass bund
- Boulders – (costings still outstanding)
- Fownhope system - FPC were contacted and they confirmed that railings were part of a £20,000 refurbishment therefore not sure of specific costs.
- Woodland Trust suggestions (still to be received)
Resolved
That Councillor Mrs M Bradley will measure area required and obtain material quotes for boulders and poles.
ACTION MB
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6 |
Local Security Matters
Local Sergeant’s Plan – identifies several initiatives
- Driver improvement awareness
- Local foot or cycle patrols prior to police attended meetings
- Debriefing monthly meetings
Newsbeat – copies to Councillors
Community Engagement Strategy – attendance at community events (to notice board)
ACTION CLERK
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7 |
Correspondence
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Sender |
Content |
7.1 |
Rural Services Community |
Rural News Focus – 6th May 2009 (email) |
7.2 |
Hayley Crane |
Feedback on “EH Walkabout” by Herefordshire Housing (email)
Two fields identified either side of Callowside for possible development. Land owners (Kentchurch Estate) will be contacted to see if land is available. EHGPC will be kept informed of any progress.
Resolved
That this is noted
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7.3 |
Bob Davies |
EHCC Saturday fixtures 2009 (email) |
7.4 |
SLCC |
The Clerk – May 2009 |
7.5 |
PSgt Timothy Dugmore |
Local Sergeant’s Plan (email)
Resolved
That this was noted under item 6
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7.6 |
Fran White |
Confirmation of RoSPA inspection for 2009 (email)
Resolved
That this was noted under item 5.3
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7.7 |
Herefordshire Council |
European Election notices |
7.8 |
Paul Keetch MP |
Confirmation of support for EDM 1064 (Local Spending Reports) and EDM 1010 (Green Energy Bill)
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7.9 |
CSO David Rowley |
Newsbeat – May 2009 (email)
Resolved
That this was noted under item 6
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7.10 |
Herefordshire Council |
Provision of sandbags
Resolved
That standard order would be placed after Clerk has checked stocks.
ACTION CLERK
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7.11 |
Rural Services Community |
Sustainable Rural Communities Seminar – 26th June 2009 Braintree (email) |
7.12 |
HC Highways |
Acknowledgement of road maintenance report for May (email) |
7.13 |
Herefordshire Partnership |
Pride of Herefordshire Awards (closing date for nominations 24th July 2009)
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7.14 |
Mr Ian Hart |
Copy of letter sent to HC Planning querying erection of summer house on land adjacent to EH Common.
Resolved
That this is noted and that Clerk should request that Planning Officer copies his response to EHGPC.
ACTION CLERK
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7.15 |
Peter Overstall |
Copy letter to Brian Ball re Parish Paths work (email)
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7.16 |
Came & Company |
Parish Council insurance schedule for 2009 and policy documents |
7.17 |
Anthony Bush |
Details of Parish Freighter booking procedure (email)
Bookings will only be taken by telephone for three months at a time, and only from first working day of the previous month. Clerk has provisionally secured bookings for July and September 2009 but dates and times are still to be confirmed by HC.
Resolved
That this is noted |
7.18 |
The Courtyard |
Once upon a time- Hereford Photography Festival 14th May to 21st June 2009
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7.19 |
Maddy Bradley |
Diesel spill (email)
Car owner drained fuel into road drain which ran into Dulas Brook. Fire Brigade flushed out drains and informed the police of the culprit.
Resolved
That this is noted
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7.20 |
SLCC |
Clerk’s Bursary Scheme (email)
Training for Clerk (50% funding through this scheme) and Councillors would enable EHGPC to make use of Power of Well Being – LGA 2000. Since 2008 this has enabled suitably qualified councils to enter into contracts that benefit the local community, which was before the domain of Central and Unitary Councils. Clerk will keep Councillors informed of the possibilities.
Resolved
That this is noted.
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7.21 |
CSO Dave Rowley |
Community engagement strategy (email)
Resolved
That this was noted under item 6
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7.22 |
Deaf Direct |
Talks on hearing loss and services for hard of hearing (free of charge)
Resolved
That this is noted and should be placed on notice board
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7.23 |
HALC |
Notice of office move to Berrows Business Centre Hereford |
7.24 |
Peter Overstall |
PFO report for June 2009
Resolved
That this was noted under item 12.1
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7.25 |
Andy Shipp |
Notice of appointment as part-time Clerk for Llanelly Hill CC
Resolved
That this is noted |
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8 |
Lengthsman Scheme |
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8.1 |
Lengthsman work undertaken in May |
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Date |
Work |
Hours |
2/5/09 |
Cutting verges M Hall to A465 |
190/60 |
9/5/09 |
Cutting verges Forge Garage to Trappe House inc Chapel Bank |
170/60 |
14/5/09 |
Cutting verges Gilberts Wood and Priorsfield |
30/60 |
17/5/09 |
Clear branches from Rowlstone road and clear visibility fences. |
95/60 |
21/5/09 |
Cutting verges Upper House |
25/60 |
28/5/09 |
Cutting verges Gilberts Wood and Priorsfield |
30/60 |
30/5/09 |
Cutting verges Pontrilas entrance, Elmdale to Elmbridge |
210/60 |
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TOTAL |
750/60 |
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9 |
Financial Report |
9.1 |
Payments for approval |
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Clerk salary |
£ |
535.58 |
Stationery/Office Expenses |
£ |
23.60 |
Clerk postage |
£ |
10.62 |
Clerk travel |
£ |
18.78 |
HM Inland Revenue (PAYE £8.80 NI £8.45 employee £9.83 employer) |
£ |
27.08 |
Amey Wye Valley – Road sweep May |
£ |
69.00 |
Community First Membership 2009-2010 |
£ |
38.00 |
Brian Ball – Parish Paths work (installation of 3 gates - 0809 budget) |
£ |
252.00 |
Herefordshire Council – Parish Freighter bookings July + September 2009 |
£ |
80.00 |
Martin Roper – Lengthsman Scheme May 2009 |
£ |
221.66 |
Martin Roper – Grass cutting May 2009 |
£ |
235.20 |
Martin Roper – Waste collection May 2009 |
£ |
78.28 |
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9.2 |
Balances as at 2nd June 2009 |
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NatWest Current account |
£ |
2,870.28 |
Unpresented cheques |
£ |
618.00 |
Cheques/cash to be credited |
£ |
nil |
NatWest Business Reserve |
£ |
10,865.37 |
Alliance + Leicester Current account |
£ |
1,406.26 |
Alliance + Leicester Deposit account |
£ |
3,432.31 |
Total cash assets
Consisting of: |
£ |
17,956.22 |
Precept funds |
£ |
15,414.09 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
2,547.00 |
Administration charge outstanding |
£ |
254.70 |
Available funds for remainder of financial year
(annual allocation £2,547.00) |
£ |
2,742.28 |
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£ |
449.98 |
Parish Path Funds |
£ |
1,320.40 |
Parish Plan Funds |
£ |
771.75 |
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9.3 |
Payments received
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Vat reclaim for period 1/10/08 to 31/3/09 |
£ |
608.82 |
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Resolved
That the monthly financial statement is accepted and that payments should be made.
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9.4 |
Appointment of Internal Auditor
EHGPC discussed the requirements for this appointment.
Resolved
That Mrs Jenni Chapple should be asked to continue as Internal Auditor for 2009/10
ACTION CLERK
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10 |
Planning |
10.1 |
Application number DCSW2009/0313/F
Notification of Planning Permission |
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Site: |
Ewyas Harold Village Store, Ewyas Harold, Herefordshire. HR2 0EX |
Description: |
Proposed ground floor extension and internal alterations to residential accommodation.
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Resolved
That this is noted |
10.2 |
Planning Application DCSW2009/1006/F |
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Site: |
Bridge Farm Lodge, Ewyas Harold, Herefordshire. HR2 0JB |
Description: |
Proposed livestock housing building |
Application Type: |
Full |
Applicant: |
Tom + Jo Morgan-Rolfe, Bridge Farm Lodge, Ewyas Harold, Herefordshire. HR2 0JB |
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Resolved
That EHGPC has no objections to this application
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11 |
Road Maintenance and Related Matters
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11.1 |
Abbey Dore Road –B4347 (Grid Ref 3392 2294)
Gulley is eroding back under road surface opposite to footpath EH7.
Resolved
That the Clerk should report this to HC
ACTION CLERK |
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12 |
Footpaths
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12.1 |
Footpaths Officer’s Report June 2009
EH 18. The gate leading off the King Street pitch opposite golden Grove is overgrown and the fingerpost is missing. Brian Ball will clear the undergrowth and fix the new two-way post we have received from Hereford.
EH 13. The stile at the end of School road has now been replaced by a wooden gate.
EH 4. The stile at the Abbey Dore road end has now been fixed by the landowner.
Peter Overstall
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13 |
Parish Newsletter
Draft Newsletter was presented for approval. It was noted that to reproduce this Newsletter, featuring pictures of the Butterfly Conservation Meadow, in colour could cost up to £260 or twice the normal figure.
Resolved
That content was approved
That as a one-off expense this edition should be funded from the outstanding funds in the Parish Plan budget.
That an article should be included to point out the need for extra advertising revenue if future issues were to be published in colour.
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14 |
Parish Website
- Freedom of Information page now included
Resolved
That this is noted
- Improvements to website were discussed.
Resolved
That an information Notice Board should be established in the right hand column of the home page.
ACTION CLERK
That costings should be obtained for the incorporation of the Quality Council logo onto the web pages.
ACTION CLERK
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15 |
Items for Future Discussion |
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- Review of Financial Regulations
- Discuss the possible future invitation of Local or Euro MP
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The Meeting closed at 9.00pm |
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Chairman
Date
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