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Present |
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Councillor Mrs M Bradley in the chair
Councillor B Preece (Dulas)
Councillor B Krige
Councillor R Baker (Llancillo)
Councillor Glyn James
Councillor Mrs E Overstall (Dulas)
Councillor Mrs M Williams (Rowlstone)
In attendance:
Councillor J B Williams (Pontrilas Ward)
1 member of the public
The Clerk
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Public Forum
No items were raised, but prior to this there was a presentation to the Council of Quality Council status and several members of the public attended.
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1 |
Election of Chair
Councillor Mrs M Bradley was nominated as the Chair given that both Councillor P Sheen and D Harries were absent from the meeting.
Proposed: Councillor Mrs E Overstall
Seconded: Councillor R Baker
Carried unanimously
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2 |
Apologies for Absence
Councillors Mrs J Webb, P Sheen, P Jinman, D Harries, R Weaver
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3 |
Declaration of Interest
Councillor B Krige declared a prejudicial interest in item 10.2
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4 |
Minutes
The minutes of the ordinary meeting of the Council held on Tuesday 3rd February 2009 were approved without amendment.
Carried unanimously
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4.1 |
Parish Council Services Questionnaire
This was completed after being carried over from last month.
Resolved
That the Clerk should send the information to HC.
ACTION CLERK
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4.2 |
Dog Fouling Notices
These have been requested from Herefordshire Council but at the moment there are none in stock. The Dog Warden will notify the Clerk when funding allows more to be ordered.
Resolved
That this is noted
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4.3 |
Helicopter Flight (July 25th 2009)
PATA have given permission to the flight company to use the airspace. A letter from EHGPC has been sent giving permission for the flight to go ahead provided that the flight company and organisers can satisfy the points identified in the February minutes.
Resolved
That this is noted.
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4.4 |
Segonzac Twinning Update
- Information pack of the area has been sent to Segonzac.
- Several individuals outside the PC have expressed an interest in becoming involved with a twinning scheme.
The Committee made the following recommendations:
- One possible approach would be for the twinning charter to be set up with Ewyas Harold but to broaden out the area to encompass the Golden Valley. This idea will be discussed by Peterchurch PC
- Consideration should be given to forming a Twinning committee independent from the PC but with Councillors as members of such a committee.
- The community needs to be approached to see if there is sufficient interest /support to move forward with such a scheme.
Resolved
That a table should be hired at the Spring Information Market (Memorial Hall 14th March) so that the PC could answer questions on council work (including twinning) and gather feedback on levels of interest with this scheme.
ACTION MB
That a rota should be drawn up from interested Council members to ensure attendance at the table throughout the day.
ACTION MB |
5 |
Recreation Ground
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5.1 |
Monthly Audit
- Builders rubbish behind pavilion.
- Burnt rubbish behind cricket pavilion.
- Unlocked toilet requires cleaning. (Still to look into possibility of fitting self-closer).
ACTION CLERK
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5.2 |
Play Area
5.2.1 |
Safety Inspection
RoSPA £44.22 plus VAT – provisionally set for the weeks immediately after Easter. (commencing 14th April)
John Hicks £57
Resolved
That the Clerk should confirm the RoSPA inspection.
ACTION CLERK
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5.2.2 |
Play Area Gates
The new gates were initially not installed satisfactorily but have now been modified and refitted to an acceptable standard.
Resolved
That this is noted.
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5.3 |
Car Park Barrier
There was a discussion on the need to look for a long term solution to the problem of unauthorised vehicles gaining access to the playing fields. It was noted that in the 2008/9 precept money was identified to fund some sort of permanent barrier.
Resolved
That advice would be sought re suitable barriers
ACTION RB + CLERK
That quotes would be obtained
ACTION CLERK
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5.4 |
Youth Facilities
Update from HCVYS. – Nothing to report except Children + Young people survey has been sent out to parishes in the Golden Valley.
Resolved
That this is noted
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6 |
Local Security Matters
Smartwater signs
Replacement signs given to Councillors (1 each for Rowlstone, Dulas and Ewyas Harold)
Newsbeat – March 2009
Copies to Councillors
No other items were raised under this section
Resolved
That this is noted
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7 |
Correspondence
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Date received |
Sender |
Content |
7.1 |
Rural Services |
Weekly News Digest – 3/2/09 |
7.2 |
Community First |
Newsline - Feb 2009 |
7.3 |
St Michael’s Hospice |
Flower Festival 17th – 19th July (poster) |
7.4 |
Herefordshire Partnership |
PACT meeting in Golden Valley – 26th Feb 2009 (poster) |
7.5 |
Nicky Davies |
Biodiversity Newsletter – not available as download website needs an overhaul before this facility will be available.
Resolved
That this is noted
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7.6 |
Rural Services |
Weekly News Digest – 11/2/09 |
7.7 |
PC Chris Griffiths |
Media Release – Police Arrest 4 for Distraction Burglaries
Resolved
That this is noted
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7.8 |
Chris Gooding |
Children + Young People Survey
Resolved
That this was noted in item 5.4
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7.9 |
Rural Services |
Weekly News Digest – 18/2/09 |
7.10 |
Clive Hall (HC) |
A465 meetings
Resolved
That this was noted in item 11.1
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7.11 |
Lambe Corner |
Request to receive original deeds to Memorial Hall land on loan. This is to ensure latest land gift is recorded correctly.
Resolved
That this is noted
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7.12 |
HC Environment |
U74417 (Prill Farm to Brooklands) – Rural Footway request
Resolved
That this was noted in item 11.10
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7.13 |
HC Regeneration |
Briefing on Sustainable Communities Act
Request for proposals should have been sent to all households in February but appears to be outstanding.
Resolved
That this is noted
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7.14 |
HC Regeneration |
No Wrong Door – Developing Locality Teams for Children + Young People (Discussion paper)
Resolved
That this is noted
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7.15 |
HC Regeneration |
Funding Directory – 22nd Edition |
7.16 |
HC Regeneration |
February Funding Opportunities Update
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7.17 |
HC Regeneration |
Stop the Drop – CPRE campaign to reduce litter and fly-tipping
Resolved
That this is noted
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7.18 |
HC Regeneration |
Waste Management Strategy – Consultation period 16th Feb to 15th May 2009
Clerk has registered Council’s interest in Parish Freighter as this has been identified as being potentially non-viable.
Resolved
That this is noted
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7.19 |
HC Regeneration |
Baywatch campaign to protect disabled parking bays (poster) |
7.20 |
HM Rev & Customs |
Employer pack 2009 |
7.21 |
Fran White |
RoSPA Inspection dates
Resolved
That this was noted in item 5.2.1
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7.22 |
Catherine Baxter |
Letter offering support for twinning effort
Resolved
That this was noted in item 4.4
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7.23 |
Unknown |
Footpath problems EH18 (gate closure) and EH14 (stile accessibility)
Resolved
That this was noted in items 12.1 and 12.2
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7.24 |
HC Environment |
Lengthsman Scheme details for 2009/2010
Funding up from £2,229 to £2,547
Resolved
That this is noted
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7.25 |
Rural Services |
Weekly News Digest – 26/2/09 |
7.26 |
Richard Wilding (HC) |
Local Affordable Housing Needs Survey for Ewyas Harold
Resolved
That this is noted (copies of survey to Councillors)
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7.27 |
John Hicks |
Independent playground inspection services
Resolved
That this was noted in item 5.2.1
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7.28 |
Ray Harris |
Request for Memorial Hall annual funding of £100 (email)
Resolved
That the request is approved
Carried unanimously
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7.29 |
Peter Overstall |
Copy of letter to Brian Ball (P3 contractor) |
7.30 |
Peter Overstall |
Footpath Officer’s report for March
Resolved
That this was noted in item 12.1
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7.31 |
CPRE |
Rural Public Transport Survey
Resolved
That this is noted
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8 |
Lengthsman Scheme
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8.1 |
Lengthsman work undertaken in February.
Date |
Work |
Hours |
10/2/09 |
Checking drains, gullies and clearing as required |
360/60 |
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TOTAL |
360/60 |
Resolved
That this is noted and approved
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9 |
Financial Report
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9.1 |
Payments for approval |
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Clerk salary |
£ |
617.91 |
Stationery/Office Expenses |
£ |
13.18 |
Clerk postage |
£ |
12.33 |
Clerk travel |
£ |
42.15 |
HM Inland Revenue (PAYE £34.80 NI £24.68 employee £28.72 employer). |
£ |
88.20 |
West Mercia Police – Smartwater signs |
£ |
30.00 |
Amey Wye valley – Road sweep February 2009 |
£ |
69.00 |
Information Commissioner – Data Protection Registration |
£ |
35.00 |
Advance Joinery – WI seat replacement slats |
£ |
33.95 |
Welsh Water – Pavilion water supply |
£ |
56.03 |
EH Memorial Hall – Bookings for Parish Freighter 2009 |
£ |
114.00 |
EH Memorial Hall – Bookings for PC Meetings 2008/9 |
£ |
200.00 |
Golden Valley Insurance – Newsletter photocopying |
£ |
120.00 |
Paul Homer – Replacement gates for Play Area |
£ |
525.00 |
EH Memorial Hall – Annual grant |
£ |
100.00 |
Martin Roper – Lengthsman work for February 2009 |
£ |
101.02 |
Martin Roper – Waste collection February 2009 |
£ |
92.38 |
Martin Roper – Clear soil from Recreation Ground paths |
£ |
11.22
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9.2 |
Balances as at 3rd March 2009 |
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NatWest Current account |
£ |
1,880.28 |
Unpresented cheques |
£ |
25.00 |
Cheques/cash to be credited |
£ |
25.00 |
NatWest Business Reserve |
£ |
2,442.86 |
Alliance + Leicester Current account |
£ |
691.34 |
Alliance + Leicester Deposit account |
£ |
10,638.08 |
Total cash assets
Consisting of: |
£ |
15,652.56 |
Precept funds |
£ |
13,153.19 |
Lengthsman Scheme
Balance available but not yet claimed |
£ |
nil |
Administration charge outstanding |
£ |
18.61 |
Available funds for remainder of financial year
(annual allocation £2,229.95) |
£ |
699.61 |
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£ |
718.22 |
Parish Path Funds |
£ |
1,009.40 |
Parish Plan Funds |
£ |
771.75 |
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9.3 |
Income received |
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Newsletter advert (Post Office) |
£ |
25.00 |
Newsletter advert (Morrell) |
£ |
25.00 |
Lengthsman scheme – Final payment 08/09 |
£ |
557.49 |
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Resolved
That the financial statement is accepted and that payments should be made.
Carried unanimously.
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10
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Planning
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10.1 |
Application number DCSW2008/2534/CD (Amended)
Notification of Planning Permission |
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Site: |
Ewyas Harold Primary School, Herefordshire. HR2 0EY |
Description: |
Siting of new double mobile classroom and demolition and removal of existing mobile classroom.
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PLEASE NOTE A further application will have to be made for the proposed provision of 5 new car parking spaces on the original plans.
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Resolved
That this is noted
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10.2 |
Application number DCSW2009/0313/F
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Site: |
Ewyas Harold Village Store, Ewyas Harold, Herefordshire. HR2 0EX |
Description: |
Proposed ground floor extension and internal alterations to residential accommodation.
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Application Type: |
FULL |
Applicant |
Mr Bennie Krige, Church House, Ewyas Harold. HR2 0EX
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Resolved
That EHGPC have no objections to this application
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11 |
Road Maintenance and Related Matters
11.1 |
A465 Site Meeting
Grosmont CC met with Clive Hall (HC) to discuss their concerns over road safety on the approach to Llangua Bridge. Grosmont are waiting for a written response from Mr Hall and a copy of this letter will be sent to EHGPC. Herefordshire Council have been made aware that the GPC Councillors are bemused as to why a meeting was held in their parish without any approach being made to them by HC. Herefordshire Council have also been informed that it is the intention of EHGPC to move for A465 improvements through a joint consultative committee of local councils. As yet no date has been reset for the postponed meeting between EHGPC and Grosmont CC.
Resolved
That this is noted
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11.2 |
Road Markings - A465 (Grid Ref 396265)
Approaching the traffic lights some black and white edge markers are damaged.
Resolved
That the Clerk should report this to HC Highways
ACTION CLERK
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11.3 |
Traffic Accident in EH Centre (Grid Ref 386287)
At the end of Lower Prill (U74419) a vehicle turning off main road drove into car at the T junction. Although not thought to have contributed to accident, it was noted that the road markings were very faint in this area. Re-lining was requested in November 2007 and again in May 2008 but the work is still outstanding.
Resolved
That the Clerk should re-report this to HC Highways
ACTION CLERK
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11.4 |
Dulas Road – C1213 (Grid Ref 383289)
Drain under road blocked, possibly with hydraulic hose which the Lengthsman is unable to remove.
Resolved
That the Clerk should report this to HC Highways
ACTION CLERK
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11.5 |
Road surface – B4347 (Grid Ref 392278 to 395275)
Road service is breaking up and in many places white lines are non-existent. This maintenance work has been reported in April 2008 and again in November 2008 following temporary repairs. Herefordshire Council have identified this road for resurfacing in 2009 subject to budget restraints.
Resolved
That the Clerk should keep HC informed of the urgent need for repairs.
ACTION CLERK
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11.6 |
Vroe Road U74421 (Grid Ref 380267)
Several large potholes have formed on this stretch of road.
Resolved
That the Clerk should report this to HC Highways
ACTION CLERK
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11.7 |
Rowlstone road drain – C1219 (Grid Ref 386270)
Blocked drain is causing flooding near to Whistance’s Farm
Resolved
That the Clerk should report this to HC Highways
ACTION CLERK
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11.8 |
C1221 – Potholes (Grid Ref 395285)
Several potholes have formed near to the Fire Station
Resolved
That the Clerk should report this to HC Highways
ACTION CLERK
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11.9 |
A465 – Rowlstone Junction (Grid Ref 395276)
On the opposite side of the road (before the Pontrilas junction) there is a large bush which requires cutting back as it is obscuring oncoming traffic from vehicles leaving the Rowlstone junction.
Resolved
That the Clerk should report this to HC Highways
ACTION CLERK
That the Clerk should inform the Kentchurch Clerk as the bush is within the Kentchurch parish.
ACTION CLERK
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11.10 |
Prill Farm – U74419 Footway Request
The request for a footway in this lane between Prill Farm and Brooklands was ranked 32nd out of 53 proposed schemes and HC informed EHGPC that it is unlikely therefore that funding would be available for this footway.
Resolved
That this is noted |
11.11 |
General complaint
It was noted that several maintenance issues reported over the past year or so are still outstanding and that re-reporting these does not appear to have any effect.
Resolved
That the Clerk should relay these concerns to HC and identify the long standing problems with a view to arranging a site meeting to discuss why they remain undone and to highlight the safety issues.
ACTION CLERK |
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12 |
Footpaths
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12.1 |
Footpaths Officer’s Report
DU 8 The defects previously reported on this path have been repaired by the landowner.
EH 17 and 18. The two self-closing gates that we installed on these paths have slipped slightly and are not fastening properly. I have asked Brian Ball if he would kindly fix them.
Jonathan Roger told me recently that there is now only one two-man team (part-time), contracted from Amey, available to carry out repairs and installations for the whole of Herefordshire. This may explain why there is a delay in getting some of the defects on our footpaths seen to. Furthermore the entire Rights of Way team is about to be privatised (Amey).
Peter Overstall
Resolved
That this noted
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12.2 |
EH14 Stile
The accessibility issue identified in item 7.23 is not able to be resolved as the Landowner has not given permission for the stile to be replaced
Resolved
That this is noted
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12.3 |
Footpath Maps
These have been ordered from the Footpaths Officer and will be available from The Post Office/Shop.
Resolved
That this is noted
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12.4 |
Footpath EH17
The iron gate has been removed to allow hedge cutting and not replaced following a request to improve access.
Resolved
That the Clerk should pass on this information to the Footpaths Officer.
ACTION CLERK
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13 |
Parish Newsletter
13.1 |
The February issue attracted a complaint over the wording in the footpath report which referred to “the notorious footpath E14/E18”
Resolved
That this is noted
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13.2 |
The next issue is due to be printed in May and Councillors were reminded to think about suitable articles.
Resolved
That this is noted.
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14 |
Parish Website
It was noted that information was required on Segonzac and twinning.
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The Meeting closed at 9.00pm |
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Chairman
Date
NEXT MEETING April 7th 2009 in Rowlstone Village Hall
Future Meetings May 5th (Annual Meeting), June 2nd |
